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Project management
Project management
Project management
Project management
Project management
Project management
Project management
Project management
Project management
Project management
Project management
Project management
Project management
Project management
Project management
Project management
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Project management

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A review of some project management basics and some thoughts on how new processes and cloud tools are changing project management. …

A review of some project management basics and some thoughts on how new processes and cloud tools are changing project management.
Presented by Jane Zhang at Toronto Net Tuesday - Project Management in the Cloud on October 18, 2011

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  • If the project is to build a house, then we need to divide it intothe planning or drawing up of blue print for the house, get building permits, source contractors etcDemolitions or excavation of the land to build the building onBuild the foundations of the houseBuild the frame or support structure of the housefloors, electrical, water, gas, septic, roof Walls, hardwood, windows, doors Each of these can be broken down further etc
  • Critical path example: job posting, fixed time for posting, interview, offer, and start date
  • Transcript

    1. PROJECTMANAGEMENT INTHE CLOUDTORONTO NET TUESDAYOCT 18, 2011JANE ZHANG
    2. PROJECTMANAGEMENTTake the project & break it into tasks, then break it intosmaller tasks until you have chunks you can make areasonable estimate for.
    3. WHAT YOU NEED TOSUCCEEDFour basic elements: • Resources – what you need to get the work done (people, equipment, material) • Time – timeline, dependencies, critical path • Money – cost, contingencies • Scope – size of project, goals, business requirements
    4. 1. SCOPEWhat the project is supposed to accomplish• Set clear and concrete goals• Break down big tasks• Create milestones• Concrete Deliverable• List assumptions and risks
    5. 2. RESOURCESPeople, tools and material to get the project done• Clarify roles and responsibilities• List internal and external stakeholders• Choose the right PM tools• Tools to support the project (social media, blog, wikis, IM)• Equipment needed for the project (camera, computer, office space)
    6. 3. TIMEDuration of project and tasks• Dependencies – are any tasks dependent on the completion of another task?• Critical path – the list of all activities, time requirements and dependencies for the activities. Allows for tracking of critical components of the project• Contingency – “plan for the unexpected”
    7. 4. MONEYCost for time, material and personnel“Expect the unexpected” Contingency for scope creep, time delays, HR
    8. TRADITIONAL VS AGILEPROJECT MANAGEMENT Control Collaborative Rigid Team-driven Traditional Complex Creativity Agile Enterprise Small Teams
    9. TRADITIONAL PMROUTINE Creates Project Secretaries Instead of Project Leaders
    10. RETHINK PROJECTMANAGEMENT Agile PM Project Management 2.0 Web 2.0 tools
    11. WEB 2.0 TOOLSProject Management• Smartsheet• Basecamp• HuddleCollaboration Tools• Blogs PM tool• Wikis Daily• IM, Skype routineScheduling• Doodle• Meetingwizard• Tungle.me
    12. AGILE METHODOLOGYProject owner create project visionShare with team members Members Contribute Collaborate on Planning Transparent Resources Knowledge from team level Full buy-in from team
    13. BENEFITS Better communication Different perspectives in decision making Less routine work Collaboration mitigates some risk on dependencies Builds project leaders instead of task chasers or secretaries Access anywhere, anytime
    14. …AS A RESULTProject management is:Cultivating a team of motivated people that are passionate aboutworking on a project to achieve the mission of the organization.
    15. RESOURCESReview of cloud project management tools:http://www.platformation.ca/project-management.htmlAgile Project Management:http://civicactions.com/blog/2011/jun/07/the_agile_nonprofit_a_quick_start_guide_to_iterative_web_developmentProject Management for Nonprofit:http://www.pmi.org/pmief/humanitarian/PM-Nonprofit-Resource-Network.pdf
    16. QUESTIONS?Jane Zhangjane@techsoupcanada.caThank you!

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