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Nonprofits in the Cloud

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Intro to the TechSoup Canada donations program, and how nonprofits can use cloud computing

Intro to the TechSoup Canada donations program, and how nonprofits can use cloud computing

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  • Use cloud tools at work, have tried out lots moreAudience poll?
  • If you think the cloud is a “fluffy white thing”, that’s ok!! No need to feel bad, since you’re clearly not alone in being confused. Today we’re going to start from step 1 and bring you up to speed.
  • My rough definition
  • Explain.Do simple google docs demo with group (get them to edit a demo doc)
  • Show all the different ways you could use the cloud. These are 5 common areas where people use itGoal: make connection between cloud and what you doDiscuss: you don't need to suddenly be in "the cloud" - can just try one or two non-core apps
  • Bhutan Canada foundation using Google Docs to share board docs. It’s just a tool – you can use it for anything. Note that it is about the process – training, keeping it going – as much as the tool.
  • Talk through each one
  • Explain the difference
  • Availability -> downtime, but also your internet access
  • Note that just because you can’t use cloud for certain kinds of data doesn’t mean you shouldn’t use it at all. E.g. could still use skype for calls
  • Not that different from adopting any other softwareEvery cloud tool is different, so how to get started with it will be different.E.g. CRM requires much more planning than a communications tool like Skype
  • Presenter: JaneHow to think about tools, strategy:Integration is the keyCulture of the organizationRunning goal: Catch a street car
  • TierneyDemos:-Smartsheet for hiring(Tierney)-Google Spreadsheet for Sumac(Jane)-Podio – conferences workspace
  • 2 locations, servers at each location don’t talk to each otherNo good way to share files between locationsCan’t access email from homeTheir focus is really on delivering awesome food programming – just need stuff to work, want a familiar transitionOffice 365 is a good fit because they can still work a lot with the Office tools they are used to, but everything is synched with the cloud which provides backup, access from home & sharingDemo of Office 365 if there’s time
  • Philosophy of “sharing by default”Want to be able to run Timeraiser events across country with a very small team (streamline workflow), need to travel a lot so need to access tools anywhereWant to be able to easily get input from board and skilled volunteers at any time (not dependent on scheduled meetings)Also believe in being able to get input from their communityDemo: getting input for the grant (http://www.frameworkorg.org/tcf-vital-people.html)
  • Transcript

    • 1. NONPROFITS IN THE CLOUDTierney SmithTechSoup Canada
    • 2. ABOUT ME Software engineer Nonprofit technology blogger Community manager @tierneys @techsoupcanada facebook.com/techsoupcanada techsoupcanada.ca/community/blog youtube.com/techsoupcanada slideshare.net/techsoupcanada
    • 3. AGENDA TechSoup Canada donations program Cloud basics: benefits & risks Case studies & demos
    • 4. ABOUT TECHSOUP CANADA
    • 5. UPCOMING WEBINAR: OPTIMIZING YOURWEBSITE FOR MOBILE DEVICES Wednesday October 3rd, 11am PDT https://www3.gotomeeting.com/register/920793182
    • 6. OTHER THINGS WE DOLearning CentreBlogWebinarsToronto Net Tuesday (livestreamed)Twitter (@techsoupcanada) & FacebookMonthly e-newsletter
    • 7. LOOKING FOR AFFORDABLE SOFTWARE?
    • 8. THE RESULT… Products: 7 Office Professional Plus 2010 Total: $258.72 Retail Value: $5,355.00
    • 9. WHO IS ELIGIBLE? • Registered charities • Federal & provincial non-profits • Public libraries
    • 10. HOW DO YOU GET STARTED? techsoupcanada.ca/getting_started
    • 11. CLOUD BASICS
    • 12. CLOUD CONFUSIONOne in five Americans (22 percent)admit that they’ve pretended to know When asked what “thewhat the cloud is or how it works. cloud” is, a majority responded it’s either an actual cloud (specifically a “fluffy white thing”), the sky or something related to the weather (29 percent). Working from home in their “birthday suit” is the cloud’s greatest advantage.Source: http://www.citrix.com/English/NE/news/news.asp?newsID=2328309
    • 13. Scalable services you access through the Internet
    • 14. Microsoft Word Not Cloud Google DocsCloud
    • 15. MORE CLOUD APPS Twitter Google Apps Facebook Office 365Bit.ly Zoho Email & office productivity Social networking Your Salesforce nonprofit CRM CiviCRM CommunicationSkype File sharingGoToMeeting ReadyTalk Google Skydrive Box.net Drive Dropbox
    • 16. 3 TYPES OF CLOUD Software-as-a- Service Platform-as-a- Software you access Service through the Internet Online environment for e.g. Gmail, Salesforce, building software Survey Monkey e.g. Force.com, Microsoft Azure Infrastructure-as-a-Service Servers and storage in the cloud e.g. Amazon Web Services
    • 17. FOR EXAMPLE…SHARING DOCS WITH YOUR BOARDRead more: http://www.techsoupcanada.ca/community/blog/board_collaboration_google_docs
    • 18. HOW IS THIS DIFFERENT FROM WHAT I DO NOW?The cloud is particularly good for: Sharing  Everyone shares one version of a doc Collaborating  Makes it easier to work together with others Remote working  Work from anywhere (with Internet) Scaling  Add/remove more people/space on the go
    • 19. ANOTHER BENEFIT:SIMPLER ADMINISTRATION
    • 20. BUY VS. RENT
    • 21. RISK: LOSING CONTROL OF…FeaturesCostBackupsSecurityData (can you get it out?)Availability (what if the service goes down?)Access (what if your Internet goes down?)
    • 22. A WORD ABOUT PRIVACY In almost all cases there is no law against using cloud computing Up to you to read the Terms of Service You are responsible for your data at the end of the day Avoid using cloud/be extra careful for political or extremely sensitive data e.g. political activists, women’s shelters Find out more: http://www.techsoupcanada.ca/community/blog/cloud_privacy_law
    • 23. HOW TO PICK CLOUD TOOLS?1. Assess your nonprofit’s technology & determine priorities  Tech self-assessment: http://www.techsoupcanada.ca/community/blog/tech_self_asse ssment2. Set goals3. Research & try out options  Jane vs. Tierney (http://www.techsoupcanada.ca/community/blog/jane-vs-tierney/intro)  Platformation (http://www.platformation.ca/)  Idealware (http://idealware.org/)
    • 24. NAVIGATING THE CLOUD JUNGLE Goal • Will it grow with you? • Can it work with what Integration you already have? • Is this path the fit for Culture you?
    • 25. HOW WE WORK @ TECHSOUP CANADA • Google Apps • •Basic Infrastructure Collaboration Organization Google Apps Google Apps • Dropbox • Box.net • Box.net • Skype • Smartsheets • Smartsheets • GQueues • Podio • LiquidPlanner
    • 26. THE STOP
    • 27. FRAMEWORK: SHARESIES
    • 28. QUESTIONS?
    • 29. RESOURCESFurther reading: http://bit.ly/tsc_cloud_further_readingInformation about the cloud & case studies:http://techsoupcanada.ca/learning_centreCloud tool reviews & comparisons: Jane vs. Tierney (http://www.techsoupcanada.ca/community/blog/jane-vs-tierney/intro) Platformation (http://www.platformation.ca/) Idealware (http://idealware.org/)
    • 30. DONATION PROGRAM INFOList of products: http://techsoupcanada.ca/productGetting started:http://techsoupcanada.ca/getting_started Microsoft donations information:http://www.techsoupcanada.ca/microsoft_resources
    • 31. CONTACT INFOTierney Smith, Community Manager @tierneysTechSoup Canada www.techsoupcanada.ca @techsoupcanada facebook.com/techsoupcanada

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