ABOUT TECHSOUP CANADA
Is my org eligible?
a) Does your business
number end in
RR0001?
b) Do you have a
Letters Patent from
Industry Canada?
c) A...
Microsoft’s donations & discounts are
now open to faith-based nonprofits &
charities, including:
GOOD NEWS: MICROSOFT DONA...
ABOUT ME
• Community Engagement Manager
• Online community & resources about nonprofit technology
For example… the nonprof...
TOOLS THAT MAKE IT EASY TO…
W O R K W I T H
O T H E R S
1. Schedule
meetings
2. Host online
meetings
3. Get feedback
on do...
SCHEDULE MEETINGS
Problem:
• Every time you try to schedule a meeting you have
to send 1,000 emails back and forth to find...
DOODLE
DOODLE
S P E C S
Cost: free
Platforms: online
Mobile: somewhat
mobile-friendly
website
T H I N G S I T W I L L L E T
Y O U...
SCHEDULE MEETINGS
Other ideas:
• http://www.smashingapps.com/2011/07/14/five-simply-
effortless-tools-for-meeting-and-sche...
HOST ONLINE MEETINGS
Problem:
• You need to meet with people who aren’t physically
close by
• Travel is expensive and time...
READYTALK
READYTALK
S P E C S
Cost: $47/year + $9/month
for qualified orgs
https://www.techsoupcanada.ca/
en/readytalk/product/ready...
HOST ONLINE MEETINGS
Other ideas:
• Skype (free, up to 10 people)
• Google+ Hangout (free, up to 10 people, includes
video...
GET FEEDBACK ON DOCUMENTS
Problem:
• When you have a document you want feedback on,
you email it to several people
• They ...
GOOGLE DOCS
http://bit.ly/cccc2013-demo
GOOGLE DOCS
S P E C S
Cost: free
(paid if using Google Apps for
Business)
Platforms: online
Mobile: app for Android,
iPhon...
GET FEEDBACK ON DOCUMENTS
Other ideas:
• http://www.techsoupcanada.ca/en/community/blog/jane-vs-
tierney/challenge-3-docum...
TRACK IDEAS
Problem:
• You have all these great ideas and pieces of info
and it’s all on pieces of paper or you forget
• H...
EVERNOTE
EVERNOTE
S P E C S
Cost: free
(upgrade to get more space
& collaboration features)
Platforms: online,
Windows, Mac
Mobile:...
TRACK IDEAS
Other ideas:
• Mind mapping is great if you are a visual person
• http://spyrestudios.com/15-great-mindmapping...
TRACK TASKS
Problem:
• You have so many tasks to do that you forget about
some of them and they slip through the cracks
• ...
ASANA
ASANA
S P E C S
Cost: free for < 30
people
Platforms: online
Mobile: app for
Android and
iPhone
T H I N G S I T W I L L L ...
TRACK TASKS
Other ideas:
• http://www.tripwiremagazine.com/2010/03/35-very-useful-
online-tools-for-improving-your-project...
TRACK EXPENSES
Problem:
• Tracking and categorizing all your expenses is
tedious and time-consuming
• You don’t have an ea...
MINT.COM
MINT.COM
S P E C S
Cost: free
Platforms: online
Mobile: app for
Android, iPhone
and iPad
T H I N G S I T W I L L L E T
Y O...
TRACK EXPENSES
Other ideas:
• http://www.computerworld.com/s/article/9231406/10_smartph
one_apps_that_can_help_track_your_...
ACCESS YOUR FILES ANYWHERE
Problem:
• Your work files are stored on your work computer or
server
• To work at home, you br...
DROPBOX
DROPBOX
S P E C S
Cost: 2GB free
(upgrade for more space)
Platforms: online,
Windows, Mac, Linux
Mobile: app for Android,
...
ACCESS YOUR FILES ANYWHERE
Other ideas:
• SkyDrive, Google Drive, iCloud, Box.net
http://www.techradar.com/news/internet/b...
MAKE QUICK VIDEOS
Problem:
• You have some great pictures from your program or
an event
• You want to put them together in...
ANIMOTO
http://animoto.com/play/nLQm0rVbbuM7ivWjpVN37g
ANIMOTO
S P E C S
Cost: free
($3/month for longer videos
& more features)
Platforms: online
Mobile: app for
iPhone and And...
MAKE QUICK VIDEOS
Other ideas:
• http://www.techsoupcanada.ca/en/learning_centre/articles/a_f
ew_good_tools_video_editing
EMAIL LARGE GROUPS
Problem:
• You want to send out a newsletter, or let your
supporters know about a big announcement
• If...
MAILCHIMP
MAILCHIMP
S P E C S
Cost: free for < 2,000
subscribers
(above that, 15% discount for
nonprofits)
Platforms: online
Mobile:...
EMAIL LARGE GROUPS
Other ideas:
• http://www.techsoupcanada.ca/en/community/blog/jane-vs-
tierney/challenge-1-newsletters
GET INPUT
Problem:
• Getting input or information from others – whether
inside or outside your organization – can be a
man...
GOOGLE FORMS
GOOGLE FORMS
S P E C S
Cost: free
(paid if using Google Apps for
Business)
Platforms: online
Mobile: app for Android,
mobi...
GET INPUT
Other ideas:
• Survey tools e.g. Survey Monkey
• http://www.techsoupcanada.ca/en/learning_centre/articles/onli
n...
10 Tech Tools to Make your Life Easier
10 Tech Tools to Make your Life Easier
10 Tech Tools to Make your Life Easier
10 Tech Tools to Make your Life Easier
10 Tech Tools to Make your Life Easier
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10 Tech Tools to Make your Life Easier

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From the CCCC Conference, September 24 2013

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  • Getting to know audience:-size of organization?-have you personally been involved in a website redesign before?-do you own a tablet or smartphone?Note: we’re assuming you know something about redesigning websites in general. All that stuff still applies. We’ll be focusing on the mobile aspects today.
  • We could talk about the functional areas of your organization – HR, finance, etc – and how you can use software to help. But that’s not our goal for today. Today we’re going to talk about tools to help YOU be productive.Note that these are tools for you to use INDIVIDUALLY. They aren’t meant to scale to your organization.All of the tools I will mention are free or heavily discounted for nonprofits.
  • I will show GoToMeeting because it is a straightforward and stable product, it works well with both phone and computer headset, and doesn’t require the people in your meeting to have the software either.
  • Emphasize that you can use this as a step in the process, it doesn’t have to be your whole system. Once you’ve got the feedback, you can download and put the finishing touches on your Word document. Also by letting your staff edit Anonymously, you can avoid having everyone needing Gmail addresses.
  • Emphasize that you can use this as a step in the process, it doesn’t have to be your whole system. Once you’ve got the feedback, you can download and put the finishing touches on your Word document. Also by letting your staff edit Anonymously, you can avoid having everyone needing Gmail addresses.
  • Emphasize that you can use this as a step in the process, it doesn’t have to be your whole system. Once you’ve got the feedback, you can download and put the finishing touches on your Word document. Also by letting your staff edit Anonymously, you can avoid having everyone needing Gmail addresses.
  • Emphasize that you can use this as a step in the process, it doesn’t have to be your whole system. Once you’ve got the feedback, you can download and put the finishing touches on your Word document. Also by letting your staff edit Anonymously, you can avoid having everyone needing Gmail addresses.
  • Emphasize that you can use this as a step in the process, it doesn’t have to be your whole system. Once you’ve got the feedback, you can download and put the finishing touches on your Word document. Also by letting your staff edit Anonymously, you can avoid having everyone needing Gmail addresses.
  • Resources:http://conviosummit2011.com/?wpfb_dl=480 (make sure this is the right link, it is a report)
  • 10 Tech Tools to Make your Life Easier

    1. 1. ABOUT TECHSOUP CANADA
    2. 2. Is my org eligible? a) Does your business number end in RR0001? b) Do you have a Letters Patent from Industry Canada? c) Are you incorporated as a not-for-profit corporation with your province? d) Are you a library? You may be eligible to get donations of… DONATIONS PROGRAM
    3. 3. Microsoft’s donations & discounts are now open to faith-based nonprofits & charities, including: GOOD NEWS: MICROSOFT DONATIONS!
    4. 4. ABOUT ME • Community Engagement Manager • Online community & resources about nonprofit technology For example… the nonprofit tech self-assesment: https://www.techsoupcanada.ca/en/community/blog/are-your-technology-priorities-in-order-take-the-tech-self- assessment @tierneys @techsoupcanada facebook.com/techsoupcanada techsoupcanada.ca/community/blog youtube.com/techsoupcanada slideshare.net/techsoupcanada
    5. 5. TOOLS THAT MAKE IT EASY TO… W O R K W I T H O T H E R S 1. Schedule meetings 2. Host online meetings 3. Get feedback on documents E N G A G E Y O U R S U P P O R T E R S 8. Make quick videos 9. Email large groups 10. Get input S T AY S A N E & W O R K O N T H E G O 4. Track ideas 5. Track tasks 6. Track expenses 7. Access your files anywhere
    6. 6. SCHEDULE MEETINGS Problem: • Every time you try to schedule a meeting you have to send 1,000 emails back and forth to find a time that works • More people in the meeting means more emails and more confusion
    7. 7. DOODLE
    8. 8. DOODLE S P E C S Cost: free Platforms: online Mobile: somewhat mobile-friendly website T H I N G S I T W I L L L E T Y O U D O • Suggest meeting times and find out when others are available • Let others see your calendar and book meetings with you
    9. 9. SCHEDULE MEETINGS Other ideas: • http://www.smashingapps.com/2011/07/14/five-simply- effortless-tools-for-meeting-and-scheduling.html
    10. 10. HOST ONLINE MEETINGS Problem: • You need to meet with people who aren’t physically close by • Travel is expensive and time consuming
    11. 11. READYTALK
    12. 12. READYTALK S P E C S Cost: $47/year + $9/month for qualified orgs https://www.techsoupcanada.ca/ en/readytalk/product/readytal k-web-meeting-pro-25-1- year-subscription- %E2%80%93-access-to- discounted-rates-0 Platforms: Windows, Mac Mobile: apps for iPhone and iPad T H I N G S I T W I L L L E T Y O U D O • Host online meetings of 25 people • Web conferencing or audio conferencing (1,000 free minutes/month) • Invitees can join via phone or computer headset • Share your screen
    13. 13. HOST ONLINE MEETINGS Other ideas: • Skype (free, up to 10 people) • Google+ Hangout (free, up to 10 people, includes video calling) • TeamViewer (free for personal use, up to 25 people)
    14. 14. GET FEEDBACK ON DOCUMENTS Problem: • When you have a document you want feedback on, you email it to several people • They respond by editing and updating the version number, or by using Track Changes • You have to make sure all the changes get incorporated properly • Discussions about the document result in long, unwieldy email threads
    15. 15. GOOGLE DOCS http://bit.ly/cccc2013-demo
    16. 16. GOOGLE DOCS S P E C S Cost: free (paid if using Google Apps for Business) Platforms: online Mobile: app for Android, iPhone and iPad (Google Drive app), mobile-friendly viewing on all platforms T H I N G S I T W I L L L E T Y O U D O • Multiple document editors at the same time • Have discussions threads in the comments • Go back to a previous version at any time
    17. 17. GET FEEDBACK ON DOCUMENTS Other ideas: • http://www.techsoupcanada.ca/en/community/blog/jane-vs- tierney/challenge-3-document-collaboration
    18. 18. TRACK IDEAS Problem: • You have all these great ideas and pieces of info and it’s all on pieces of paper or you forget • How to keep track of all this in an easy, organized way?
    19. 19. EVERNOTE
    20. 20. EVERNOTE S P E C S Cost: free (upgrade to get more space & collaboration features) Platforms: online, Windows, Mac Mobile: app available on all platforms T H I N G S I T W I L L L E T Y O U D O • Create text, picture and audio notes • Tag your notes to make it easy to find them • Access your notes from anywhere
    21. 21. TRACK IDEAS Other ideas: • Mind mapping is great if you are a visual person • http://spyrestudios.com/15-great-mindmapping-tools-and- apps/
    22. 22. TRACK TASKS Problem: • You have so many tasks to do that you forget about some of them and they slip through the cracks • You aren’t sure what your team is working on • You’re working with an outside consultant and aren’t sure what they are working on
    23. 23. ASANA
    24. 24. ASANA S P E C S Cost: free for < 30 people Platforms: online Mobile: app for Android and iPhone T H I N G S I T W I L L L E T Y O U D O • Assign tasks to yourself and others on multiple projects • Get notified when someone completes or comments on a task
    25. 25. TRACK TASKS Other ideas: • http://www.tripwiremagazine.com/2010/03/35-very-useful- online-tools-for-improving-your-project-management-and- team-collaboration.html • Trello (trello.com)
    26. 26. TRACK EXPENSES Problem: • Tracking and categorizing all your expenses is tedious and time-consuming • You don’t have an easy way to find out where you’re spending your money and how far along you are with your budget, without talking to your accountant • You track your expenses in a spreadsheet, which works but is unwieldy
    27. 27. MINT.COM
    28. 28. MINT.COM S P E C S Cost: free Platforms: online Mobile: app for Android, iPhone and iPad T H I N G S I T W I L L L E T Y O U D O • Connect to your credit card to pull in your transactions • Categorize your expenses • View graphs of your spending over time
    29. 29. TRACK EXPENSES Other ideas: • http://www.computerworld.com/s/article/9231406/10_smartph one_apps_that_can_help_track_your_expenses
    30. 30. ACCESS YOUR FILES ANYWHERE Problem: • Your work files are stored on your work computer or server • To work at home, you bring your laptop home, put your files on a USB drive or email files to yourself • This makes it easy to get confused about the versions of files • It’s also not secure – for example, what happens if you lose your USB stick or your personal email gets hacked?
    31. 31. DROPBOX
    32. 32. DROPBOX S P E C S Cost: 2GB free (upgrade for more space) Platforms: online, Windows, Mac, Linux Mobile: app for Android, iPhone, iPad, Blackberry T H I N G S I T W I L L L E T Y O U D O • Automatically sync files in the “Dropbox” folder to anywhere you have Dropbox installed, and online • Share folders with others
    33. 33. ACCESS YOUR FILES ANYWHERE Other ideas: • SkyDrive, Google Drive, iCloud, Box.net http://www.techradar.com/news/internet/best-cloud-storage- dropbox-vs-skydrive-vs-google-drive-vs-icloud-1120024 • If all you want to do is email large files, You Send It is a good (free) option
    34. 34. MAKE QUICK VIDEOS Problem: • You have some great pictures from your program or an event • You want to put them together into a short video, but you don’t have any video editing programs, or any experience
    35. 35. ANIMOTO http://animoto.com/play/nLQm0rVbbuM7ivWjpVN37g
    36. 36. ANIMOTO S P E C S Cost: free ($3/month for longer videos & more features) Platforms: online Mobile: app for iPhone and Android T H I N G S I T W I L L L E T Y O U D O • Create short videos that combine photos and text • Choose music & style for your video
    37. 37. MAKE QUICK VIDEOS Other ideas: • http://www.techsoupcanada.ca/en/learning_centre/articles/a_f ew_good_tools_video_editing
    38. 38. EMAIL LARGE GROUPS Problem: • You want to send out a newsletter, or let your supporters know about a big announcement • If you send the email in Outlook, you can only send to so many people at a time • Also, you risk getting blacklisted as a spammer • Also, you have no idea whether anyone actually read your email
    39. 39. MAILCHIMP
    40. 40. MAILCHIMP S P E C S Cost: free for < 2,000 subscribers (above that, 15% discount for nonprofits) Platforms: online Mobile: app available for iPhone and Android T H I N G S I T W I L L L E T Y O U D O • Allow supporters to subscribe online • Create & send professional-looking emails • Find out how many people opened & clicked on your email
    41. 41. EMAIL LARGE GROUPS Other ideas: • http://www.techsoupcanada.ca/en/community/blog/jane-vs- tierney/challenge-1-newsletters
    42. 42. GET INPUT Problem: • Getting input or information from others – whether inside or outside your organization – can be a manual process • E.g. maybe you ask people to email you feedback on a question – now you have a bunch of responses scattered across your emails
    43. 43. GOOGLE FORMS
    44. 44. GOOGLE FORMS S P E C S Cost: free (paid if using Google Apps for Business) Platforms: online Mobile: app for Android, mobile-friendly T H I N G S I T W I L L L E T Y O U D O • Quickly create a form with different types of questions • Submissions are automatically added to a Google Spreadsheet • Embed your form on a website
    45. 45. GET INPUT Other ideas: • Survey tools e.g. Survey Monkey • http://www.techsoupcanada.ca/en/learning_centre/articles/onli ne_survey_tools • Polling tools e.g. Poll Daddy • http://www.platformation.ca/polling-and-voting.html
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