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Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
Tutorial—In-cell Dropdown List with Challenge
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Tutorial—In-cell Dropdown List with Challenge

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This presentation provides illustrated instructions on how to create an in-cell dropdown list box in Microsoft Excel 2007. An in-cell dropdown box provides interactivity possibilities for spreadsheet …

This presentation provides illustrated instructions on how to create an in-cell dropdown list box in Microsoft Excel 2007. An in-cell dropdown box provides interactivity possibilities for spreadsheet design.

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  • 1. Creating an In-cell Dropdown List in Microsoft Excel<br />February 16, 2011<br />
  • 2. Overview<br />We will create an in-cell dropdown list to select a particular month<br />An in-cell dropdown list is a great way to provide interactivity to an ordinary spreadsheet<br />You can make decisions within the spreadsheet based on selections from the dropdown list<br />This quick tutorial will show you how to create an in-cell dropdown list box in Microsoft Excel 2007<br />Copyright © 2011 Techronology. All rights reserved.<br />
  • 3. Data Validation at Work<br />Copyright © 2011 Techronology. All rights reserved.<br />Click on cell C3<br />Click Data from the main menu<br />Under the Data ribbon, click Data Validation<br />(If a dropdown menu appears, click Data Validation again)<br />Validation may show up in a different location under the Data ribbon on your system<br />
  • 4. Create the List<br />Under the Setting tab, select List from the Allow dropdown list<br /><ul><li>Uncheck Ignore blank
  • 5. Keep In-cell dropdown selected
  • 6. In the Source box, enter the months
  • 7. Click OK once you are done</li></ul>Copyright © 2011 Techronology. All rights reserved.<br />
  • 8. Your In-cell Dropdown List is Now Created<br />Selecting a Month<br />Click in cell C3, where you created the dropdown list<br />Click on the down arrow after clicking C3<br />Select a month from the list<br />You can also type in a month directly, but it has to be on the list; otherwise, you will get an error<br />An in-cell dropdown list loses its dropdown arrow once the cell loses focus<br />You can regain the dropdown arrow for reselection by clicking back into the cell with the data validation cell set<br />It is a good idea to format in-cell dropdowns with a different style from ordinary cells<br />Copyright © 2011 Techronology. All rights reserved.<br />
  • 9. Using a Range for an In-cell Dropdown List<br />
  • 10. Cell Range as a List<br />In cell A3, type "Jan" and press Enter or Return<br />Click on cell A3(A thick border should surround the cell with a square on the lower-right edge)<br />Hover over the square until your mouse turns into a plus sign<br />Click and drag down about 12 rows(You should stop when you see Dec)<br />If auto fill does not work for you, just type in the twelve months yourself<br />Copyright © 2011 Techronology. All rights reserved.<br />
  • 11. Define a Name through the Name Box<br />With the list of months selected, enter "Months" in the Name Box and press Enter<br />A3 through A14 can now be referred to as Months<br />Copyright © 2011 Techronology. All rights reserved.<br />
  • 12. Define the Range through a Dialog Box<br />Select cells A3 to A14 and right-click on the range<br />From the short-cut menu, select Name a Range<br />In the New Name dialog box, enter "Months" as the name<br />Press OK<br />Copyright © 2011 Techronology. All rights reserved.<br />
  • 13. Reference the Named Range through Validation<br />Click in cell C3<br />Open the Data Validation dialog box<br />Enter "=Months" as the Source and press OK<br />Your dropdown list know refers to what ever is in cells A3 to A14<br />This also means you can change a value in a cell in the Months range and it gets updated automatically in the dropdown list<br />Copyright © 2011 Techronology. All rights reserved.<br />
  • 14. End Notes<br />From here, you can have other elements of your sheet update automatically based on a user's selection<br />There are many other ways to provide interactivity in Microsoft Excel<br />The in-cell dropdown list box provides a mechanism for users to control how other elements of a spreadsheet operate and interact with each other<br />You can also set custom error messages if the user enters an invalid selection<br />Copyright © 2011 Techronology. All rights reserved.<br />
  • 15. www.techronology.com<br />

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