Hr and payroll

544
-1

Published on

Published in: Technology, Economy & Finance
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
544
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
21
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Hr and payroll

  1. 1. HR and PayrollThe H.R Management System facilitates extensive employee information at yourfingertips. The payroll Management section reduces payroll processing costs,ensures accuracy and increases efficiency. The system aims at the following majorfeatures: Increasing Savings, Efficiency in Processes, Delivering Effectiveness andWork Force Management.The payroll management system can help you control work force costs and ensurethat the entire work force is being paid on time and according to yourcompensation rules. The payroll manages the entire payroll function on a touch ofa single command.USER FRIENDLY SCREENS, for operation by a novice user who is not completelyaware ofPersonnel & Payroll activities.MULTI USERS & MULTI COMPANIES, the system supports multi users and multicompaniesEMPLOYEE FILE, the employee file maintains the data effectively through a singleform byproviding all related information. It includes the employee photo, Personal info,contact info,identification info, job related info, Allowances, Deductions, Leaves, Assetbelongings,Employee Dependents and general information.MASTER FILE, the system also keeps the list of files like, Department, Designation,Nationality,Sponsor, Blood Group, Religion, Country, State, City, Passport Place, andEmployee Status etc.EMPLOYEE STATUS, the system keeps the employee status like Present, OnVacation, Jumped,Returned/ Cancelled, outside worker, and Permitted outside.
  2. 2. PASSPORT PLACE, the system keeps the passport place information whether thisis in Office, withEmployee, or with PRO.ALLOWANCE HISTORY, the system keeps the allowances history. The hike/ changein theallowances can set to the system and it can be go through an approval level. Thedeductiondetails also can be set to the system.REMINDERS, the system handles reminders. The user will be reminded for expiry,to do things, etc.The parameter setup facility allows the administrator to set the reminder typeapplicable to theselective users and the no. of days (before or after) from expiry for reminders. Thereminderreviews can be recorded as a reference to the next upper level person. The properactionshould be taken against reminders, in failure; the remainder will be generated tothe next upperlevel to control his work.LEAVE APPLICATION, the system allows to initiate a leave application and thisdocument willpass to the next level for approval. The parameter setup facility allows theadministrator toprepare a document flow for approval. For example, Leave Application will go toPersonnelManager from Initiator, then to Finance Manager, and Managing Directorrespectively.DOCUMENT PASSING, the system allows the authorized user to sign and pass thedocument tonext level for approval by typing a proper memo. The document passing alsoallows to returnthe document if any corrections.INFORMAT
  3. 3. IONTENOLOGYAUTO ALERT, the system can alert the respective user if any document is pendingwith him forapproval. This alert will be generated automatically, even though the user is notlogged in toH.R and Payroll system.DOCUMENT FLOW, the system keeps the document flow info with the details likepassed dateand time, returned date and time if it is returned to the lower level and memos.LEAVE SETTLEMENT, this document can be prepared if the leave application isapproved. Thesystem calculates the employee eligible leave due days and amount liable to theemployee asper Qatari labor law. Then user can settle the leave using the options like withcurrent monthsalary or leave settlement without leave. This document can be gone throughdocumentapprovals.EMPLOYEE REJOIN, the system allows the entries related to the employee rejoinafter vacationwith delayed days, if any. The system setup allows this document passing throughan approvallevel.LEAVE HISTORY, the system keeps the leave details entered through leave assigndocument orgenerated during the leave settlement document. The leave type includes AnnualLeave,Leave without pay, Leave Extension, Medical Leave, and Overstay.
  4. 4. PAYROLL, the system keeps the documents – Attendance Sheet, Monthly SalaryPreparation,Salary Distribution, Salary Transfer to Bank, Pay slip etc.ATTENDANCE SHEET, The system allows setting of absent / sick. The EmployeeInfo shows theabsent details if any absent.MONTHLY SALARY, in this document, the system shows the allowances /deductionsautomatically by deducting absent or leave if any exists. The system auto checksthe presentemployees and salary will be automatically displayed with pre-defined allowancesanddeductions. The overtime amount will be calculated and displayed, if anyOvertime hoursentered.SALARY TRANSFER, the document shows the list of employees with Bank Accountno andamount generated automatically based on the employee master file values. Theprint out canbe send to bank as a memo for salary transfer.PAYSLIP, the system generates the pay slip automatically after monthly salarypreparation andcan be printed out.REPORT TOOL, to allow facilities like – Selection of fields the user wants todisplay, change of fieldposition, field width adjustment, page settings, Field wise sorting, and FieldCaption/ datachanges if the user has rights, etc.SEARCH ENGINES for important / frequently accessing details of employeethrough quick
  5. 5. accessing methods.DOCUMENT RIGHTS, the system allows the administrator to control its rights toadd/ edit/ delete/view/ print the certain documents and reports.PAPER LESS, the administrator can set up a document flow for any of thedocument and signingcan be done through system process. The document can be printed at the finalstage ofapproval, which contains the person’s signature with passing date and time.SECURED FROM UNAUTHORISED ACCESS, the system master files, documentsand reports aresecured through privileges like Add/Edit/Delete/View/Print. The administrator canmanagethese privileges through utilities section. For example, if the system requiresrestrict to one userfor viewing of employee details only and no other files, documents and reports,the systemallows this option.UTILITIES, the system allow this section for administrator to control the systemparameters andprivileges. It includes – User Groups, Users, User Modules, User Companies, UserReminders, UserDocument Flow, User Group wise privileges, System Log, and system parametervalues.FLOW-THROUGH AND INTEGRATED TO ACCOUNTS, to enable the system tooperate as a truerelationaldatabase system capable of on line or batch posting (through Approvals) oftransactions from Payroll to control its accounts. This characteristic will beavailable to ensurereconciled values of reports in relation to its detailed posting of entries.
  6. 6. EMPLOYEE RECEIVABLE, the system keeps the employee receivable details, whichwill be shownautomatically during Monthly Salary document.GENERAL LEDGER POSTING, the system allows the Finance Manager to approveall the accountsrelated documents through G.L Posting. The major documents include – MonthlySalary, SalaryTransfer to Bank, and Leave Settlement, etc.DROP DOWN FACILTY, the system allows the drop down view of details thatenables the user abetter reporting experience.OPEN AND CUSTOMIZABLE, the system is open and can be customizable at anypoint oftransaction.RESTRICTED, the system is restricted to follow the correct flow of documents andthat enable theuser to avoid mistakes. For example, Monthly salary can be prepared afterAttendance sheetand once Monthly salary is finished, the user can’t change the Attendance sheet.EMPLOYEE MASTER FILE, the system also keeps the list of files like, Department,Designation,Nationality, Sponsor, Blood Group, Country, State, City, Passport Place, andEmployee Statusetc.EMPLOYEE STATUS, the system keeps the employee status like Present, OnVacation, Jumped,Returned/ Cancelled, outside worker, and Permitted outside.PASSPORT PLACE, the system keeps the passport place information whether thisis in Office, withEmployee,or with PRO.
  7. 7. ALLOWANCE HISTORY, the system keeps the allowances history. The hike/ changein theallowances can set to the system. The deduction details also can be set to thesystem.REMINDERS, the system handles reminders. The user will be reminded for expiry,to do things, etc.The parameter setup facility allows the administrator to set the reminder typeapplicable to theselective users and the no. of days (before or after) from expiry for reminders. Thereminderreviews can be recorded as a reference to the next upper level person. The properactionshould be taken against reminders, in failure; the remainder will be generated tothe next upperlevel to control his work.LEAVE APPLICATION, This form help to enter leave applications details ofemployees withsignature attached.LEAVE SETTLEMENT, the system calculates the employee eligible leave due daysand amountliable to the employee as per Qatari labor law. Then user can settle the leaveusing the optionslike with current month salary or leave settlement without leave.EMPLOYEE REJOIN, the system allows the entries related to the employee rejoinafter vacationwith delayed days, if any.
  8. 8. PAYROLL, the system keeps the documents – Attendance Sheet, Monthly SalaryPreparation,Salary Transfer to Bank, Pay slip etc.ATTENDANCE SHEET, The system allows setting of absent / sick. The EmployeeInfo shows theabsent details if any absent.MONTHLY SALARY, in this document, the system shows the allowancesdeductionsautomatically by deducting absent or leave if any exists. The system auto checksthe presentemployees and salary will be automatically displayed with pre-defined allowancesanddeductions. The overtime amount will be calculated and displayed, if anyOvertime hoursentered.SALARY TRANSFER, the document shows the list of employees with Bank Accountno andamount generated automatically based on the employee master file values. Theprint out canbe send to bank as a memo for salary transfer.PAYSLIP, the system generates the pay slip automatically after monthly salarypreparation andcan be printed out.REPORT TOOL, to allow facilities like – Selection of fields the user wants todisplay, change of field
  9. 9. position, field width adjustment, page settings, Field wise sorting, and FieldCaption/ datachanges if the user has rights, etc.SEARCH ENGINES for important / frequently accessing details of employeethrough quickaccessing methods.DOCUMENT RIGHTS, the system allows the administrator to control its rights toadd/ edit/ delete/view/ print the certain documents and reports.SECURED FROM UNAUTHORISED ACCESS, the system master files, documentsand reports aresecured through privileges like Add/Edit/Delete/View/Print. The administrator canmanagethese privileges through utilities section. For example, if the system requiresrestrict to one userfor viewing of employeeUTILITIES, the system allow this section for administrator to control the systemparameters andprivileges. It includes – User Groups, Users, User Modules, User Companies, UserReminders, UserDocument Flow, User Group wise privileges, System Log, and system parametervalues.System ParametersSystem parameters help in defining the rule set based on the company activitiesand its natureof businessWORK FLOW: Users can attach and archive in work flow system where oneuser passes to the next authority for approvalsDROP DOWN FACILTY, the system allows the drop down view of details thatenables the user a
  10. 10. better reporting experience.OPEN AND CUSTOMIZABLE, the system is open and can be customizable at anypoint oftransaction.RESTRICTED, the system is restricted to follow the correct flow of documents andthat enable theuser to avoid mistakes. For example, Monthly salary can be prepared afterAttendance sheetand once Monthly salary is finished, the user can’t change the Attendance sheet.SYSTEM LOG, the system keeps the transaction log, which contains info of user,date and time,and terminal. Add/ modify/delete of any file or document will be recorded insystem log.BACK UP, the system has the backup utility.Report Type

×