365760365760Tools to Optimize Virtual TeamingGreen TeamTools to Optimize Virtual TeamingTools to Optimize Virtual TeamingPrepared forElke Leeds, Ph.D.Justin Cochran, Ph.D.Therese ViscelliBISM 2100Kennesaw State UniversityPrepared byGreen GalsCarly GoliasCarly HoganMelissa KlawKristen LoyetErica MilyoAmy ShaferKennesaw State University<br />December 6, 2009<br />Letter of Authorization<br />BISM 2100 Online Students<br />Kennesaw State University<br />Coles College of Business<br />Dear Students,<br />The purpose of this assignment is to expose students to emerging technologies and to create an opportunity for students to utilize their professional written business communication skills. This formal report will be coordinated with a presentation and a web page to provide a bundled resource on this semester’s project. <br />You are being asked to critically evaluate tools (sites and/or programs) that make virtual teaming and interaction easier. Management has expressed an interest in the following products/services: (1) Dimdim-Online Collaboration, (2) GoTo Meeting, (3) Huddle, (4) Vyew Instant Workspace and (5) Nomadesk.<br />This is an FORMAL REPORT and requires prefatory and supplementary parts (See Chapter 13 in 8th Ed). It will conclude with a detailed recommendation for management on adoption and implementation. <br />At a minimum, your report should include information related to the following Level One Headings:<br />Introduction to Virtual Teaming and Online Meeting Management. This is a research intensive section and requires expert opinion and current examples. Include general information related to virtual teaming on the following topics (Level 2 headings). These are research related, not product related:<br />Popularity and use<br />Privacy and security<br />Cost <br />Technology <br />Training <br />Product Evaluation. A separate (Level 1) section for each product with detailed information on areas you feel are important to management. Include at minimum information on virtual teaming, information and document sharing, project management, and meetings. <br />A product by product comparison with charts and figures to facilitate decision making. This section looks at all products simultaneously.<br />Recommendation. Based on expert opinion, research, and team use/experience. Which products does the team recommend? For what type of user?<br />Implementation. A specific and workable plan for implementation and use. Describe the implementation plan for your recommended product(s). <br />Use both commercial and academic resources (Minimum of 15 references – 20 needed for full credit – at least 10 academic). Refer to Planning Reports and Proposals for details on credible research. Where appropriate, you should incorporate charts, graphs, or other visual aids to illustrate the facts you present both in your report. This report will be submitted to turnitin.com – anti plagiarism detection software – please ensure that you cite your resources appropriately, use quotations and page number references for quotes and internal citations (Author, Date) for paraphrased content. Note – changing 2-3 words does not = paraphrasing. <br />Written Report:<br />The report will be submitted to: (1) turnitin.com for review of originality, (2) vista dropbox for grading, AND (3) to a team designed web page to accompany the presentation. <br />Employ all facets of effective business writing and refer back to your text (Planning, Writing and Completing Formal Business Reports) for the Formal Report Structure. Appendix B has some helpful suggestions for APA citations and reference list. Please also rely on http://owl.english.purdue.edu/owl/resource/560/01/#resourcenav. <br />Presentation:<br />Your team will create a presentation based on conclusions and recommendations of the report. You will provide some basic information on each of the Level 2 headings, but focus mainly on the outcomes. Your team may choose to submit a voice over PowerPoint presentation, or a digital video presentation. Please check the discussion board and/or visit http://mdg.kennesaw.edu for information about DV resources on campus. Please submit the presentation by providing a link from the team designed webpage. (Teams may choose to convert a page of the student website to meet this purpose).<br />Criteria:<br />A comprehensive formal report employing the 7 C’s of business writing – these are quality points in combine grammar, spelling, readability, structure, and adherence to required format. (30 PTS)<br />Thorough research of sources – on average every paragraph has a source listed. References works are paraphrased, balanced between academic and commercial resources, and relevant. (10 PTS)<br />Attributions and Citations done properly in APA style. The Reference list is complete. Internal Citations are done properly. The paper was submitted to turnitin.com - failure to submit – automatic zero. (10 PTS)<br />Detailed analysis covering requirements stated above – these are content points. (30 PTS)<br />Well developed recommendations – this is the crux of the analytical report. It should be detailed enough to know exactly what response you want from your reader and how you want the reader to follow through on that objective. (20 PTS) <br />Professional, persuasive presentation that clearly details the research outcomes of the project. (1) Slides are clear, bulleted, use notes to provide detail, use graphics to enhance (less is more), and use references appropriately. (2) Video is well organized, rehearsed, and clear. Presenters are NOT READING from notes or cue cards. Slides and speakers are interspersed, and references are used appropriately. Website is professional, clear, readable, and credible. Links to report and presentation are working and evident. (50 PTS)<br />Dr. Elke M Leeds & Professor John D. Crisp<br />1000 Chastain Road • Kennesaw, Georgia • 30144<br />Phone: 770-423-6584 • Fax: 770-423-6601<br />Letter of Acceptance<br />Professor Elke Leeds<br />Coles College of Business<br />Kennesaw State University<br />1000 Chastain Road<br />Kennesaw, GA 30144<br /> Dear Professor Leeds,<br />The members of Green Gals’ purpose is to gain a better understanding of emerging technology through implementation while improving and utilizing our professional business communication skills. Our report will include a PowerPoint presentation with a voiceover linked to our Webpage in order to provide users with the necessary tools to make more informed decisions when considering which products/ services to use for a more pleasing virtual teaming experience. Through the use of our personal computers, access to the internet, Microsoft Office PowerPoint 2007, Apple Photo Booth, turnitin.com, APA manual, and the campus library. We readily accept your authorization for the completion of a formal report detailing the benefits of emerging technology on virtual teaming. <br />We will start with the research portion where we will construct a formal report discussing popularity, privacy, cost, technology, and training. In a separate section, we will then conduct a product evaluation of our specified tools. Throughout this report we will be constructing enough information, including charts, graphs, recommendations, and an implementation plan in order to present our standpoint on virtual teaming and business online meeting management. In the process of creating our business proposal we must find a minimum of 15-20 commercial and academic resources. Concluding the research part of the assignment, our team will create a presentation that is based on our conclusions and recommendations of our report. Alongside our presentation will be a website designed by our team, which will also be presented. With this project will come a written report, a presentation, a website, and complete group collaboration and cooperation.<br />Our team has reviewed the outlined requirements of the project and is in agreement with the terms presented. We are confident that we will have utilized all tools necessary to fully evaluate and provide a detailed analysis on the following products/services: (1) Dimdim Online Collaboration, (2) GoTo Meeting, (3) Huddle, (4) Vyew Instant Workspace and (5) Nomadesk. Our research on the popularity and use, privacy and security, cost, technology and training will allow us to develop a professional opinion to offer as a recommendation to management.<br />The various roles of our team members will enable us to effectively provide detailed research data. Our team members’ titles and duties are as follows:<br /><ul><li>Carly Golias (Project Manager) = Carly will verify all of our decisions for the team in addition to maintaining the storage of all documents. Carly G. will also be responsible for the GoTo Meeting tool, which will include steps one through four on the Virtual Teaming Letter of Authorization, as well as three commercial resources and two academic resources.
Carly Hogan (Communications Specialist) = Carly H. will be responsible for the Huddle tool, which will include steps one through four on the Virtual Teaming Letter of Authorization, as well as three commercial resources and two academic resources. Carly H. will be one of the team members to narrate the voiceover.
Melissa Klaw (Research and Developmental Representative) = Melissa will be responsible for the Nomadesk tool, which will include steps one through four on the Virtual Teaming Letter of Authorization, as well as three commercial resources and two academic resources.
Kristen Loyet (Research and Developmental Representative/ Citations Expert) = Kristen will be responsible for the Dimdim-Online Collaboration tool, which will include steps one through four on the Virtual Teaming Letter of Authorization, as well as three commercial resources and two academic resources. She will also be responsible approving the citations included in the formal report.
Erica Milyo (Project Design Consultant) = Erica will be responsible for launching the website prior to the deadline, finding a webpage template, and creating the webpage for the most part. Other team members will be responsible for providing her with the necessary information. Other team members will also review the webpage to help Erica edit it. Erica will also be responsible for putting the rough draft PowerPoint together. Other group members will assist in the corrections and necessary changes.
Amy Shafer (Executive Assistant/Communications Specialist) = Amy will be responsible for logging all team member minutes and posting the finished chat logs to the predetermined location. Amy will be responsible for the Vyew Instant Workspace tool, which will include steps one through four on the Virtual Teaming Letter of Authorization. She will also be responsible for handling her portion of the research assignment and coordinating with Carly Hogan for the voice over part of the presentation.</li></ul>All team members will be responsible for the following:<br /><ul><li>Deciding on a team logo that the entire team agrees with. This will be done at one of our meetings.
Each member will be responsible for providing the correct citation(s) to each of the resources they provide.
Each member will submit their individual research sections to turnitin.com and make the necessary changes. Carly Golias will submit the parts of the paper that the group writes together to turnitin.com.
Also, each member will be responsible for drafting his or her own section of the report. Then once Carly Golias has put the entire Report together, each team member will revise and submit the necessary changes individually. A revised paper is expected from every group member.
The team member who did the research on a specific product will test that individual product. This will be done during the research stages to provide first hand experience about how the tool works. This will provide more insight as to how this tool works. If the tool is to be used online, then the member will use it online, if it is to be used with our group members face to face, then we, as a group, will use this together, and so forth.
The group members researching a product will be responsible for informing the team of how a tool works and of how we are to use this. This will provide this information by researching it.
The entire team will complete the LOA at the Friday, October 30, 2009 meeting. </li></ul>We appreciate and thank you for the opportunity to share the results of our research and acquired knowledge of the subject. <br />Sincerely,<br />The Green Gals:<br />Carly Golias Carly Golias<br />Carly Hogan Carly Hogan<br />Melissa Klaw Melissa Klaw<br />Kristen Loyet Kristen Loyet<br />Erica Milyo Erica MilyoAmy Shafer Amy Shafer <br />Letter of transmittal<br />Professor Elke Leeds<br />Coles College of Business<br />Kennesaw State University<br />1000 Chastain Road<br />Kennesaw, GA 30144<br />The Green Gals<br />Kennesaw State University<br />Coles College of Business<br />Dear Professor Leeds,<br />The following report, Tools to Optimize Virtual Teaming, was drafted by the Green Gals team in order to provide a critical evaluation of the tools available to make virtual teaming and interactions possible and efficient. Management expressed an interest in exploring (1) Dimdim-Online Collaboration, (2) GoTo Meeting, (3) Huddle, (4) Vyew Instant Workspace and (5) Nomadesk. This report was initially written for the use of management and Project Supervisor, Elke Leeds. However, this guide will be beneficial to all readers interested in implementing a virtual teaming experience. <br />As per instructions, the Green Gals constructed a detailed report, which contains an introduction, a product evaluation, product by product comparison charts, a recommendation based on the findings of the research and expert opinion, and product implementation. Accompanying this report is a web page and voice over presentation, which will be streaming by December 6, 2009. By accessing the table of contents readers will be able to electronically navigate through all sections of the document with clarity and ease.<br />Through the use of our personal computers, access to the internet, Microsoft Office PowerPoint 2007, Apple Photo Booth, turnitin.com, the APA manual, the campus library, and stringent adherence to our Team Operating Agreement, the team has successfully incorporated meaningful content, credible sources, a professional structure, and literary fluidity into a well developed document we can all be proud of. This report would not have been possible without the cooperation of Elke Leeds, Project Supervisor, Carly Golias, Project Manager, Erica Milyo, Project Design Consultant, Melissa Klaw and Kristen Loyet, R&D Representatives and Amy Shafer and Carly Hogan, Communications Specialists. Each contributed to the success of this endeavor and is a valued member of the Green Gals Team. <br />Table of Contents TOC o "
h z u Letter of Authorization PAGEREF _Toc121739558 h 4Letter of Acceptance PAGEREF _Toc121739559 h 7Letter of transmittal PAGEREF _Toc121739560 h 10List of illustrations PAGEREF _Toc121739561 h 12Executive Summary PAGEREF _Toc121739562 h 13Introduction to Virtual Teaming and Online Meeting Management PAGEREF _Toc121739563 h 15Popularity and Use PAGEREF _Toc121739564 h 15Privacy and Security PAGEREF _Toc121739565 h 15Cost PAGEREF _Toc121739566 h 15Technology PAGEREF _Toc121739567 h 15Training PAGEREF _Toc121739568 h 15Dimdim Online Collaboration PAGEREF _Toc121739569 h 16GoToMeeting PAGEREF _Toc121739570 h 17Huddle PAGEREF _Toc121739571 h 19Vyew PAGEREF _Toc121739572 h 21Nomadesk PAGEREF _Toc121739573 h 24Product Evaluation PAGEREF _Toc121739574 h 27Product Comparison PAGEREF _Toc121739575 h 30Implementation PAGEREF _Toc121739576 h 35References PAGEREF _Toc121739577 h 36<br />List of illustrations<br />Table 1, WHICH PRODUCT IS RIGHT FOR YOU?......................................................30<br />Table 2, WHICH KIND OF MEETINGS DO YOU NEED?............................................30<br />Table 3, Which Features Do You Need?.............................................................30<br />Table 4, How would you like to pay?...............................................................30<br />Table 5, Which Level Of Support Do You Need?............................................30<br />Table 6, OVERVIEW OF THE FIVE PRODUCTS.........................................................31<br />Table 7, SERVICES AT A GLANCE...............................................................................32<br />Executive Summary<br /><ul><li>The Green Gals™ research team has acquired information from credible sources with expertise in the field of virtual teaming. In order to illustrate the simplicity of use, the availability of services, and the minimal costs associated with such products, the team has compiled a detailed report of anything and everything related to virtual teaming, including several popular service choices and their respective features.
The following report will benefit any student, individual, or small business seeking to discover alternative ways to meet, conduct business, provide input, and edit or annotate documents without the additional expenses associated with face-to-face meetings. Institutions of higher learning and local high schools can also better engage their students through the use of virtual teaming. Anyone, anywhere in the world can use the content of this report to make life easier and more manageable.
Virtual teaming has been used since the late 1970’s and has seen large spikes in the number of users accessing popular sites in recent years. With the busy lifestyles of working individuals, and an increased sense of global community, virtual teaming has become a viable way of making business happen across borders and through scheduling conflicts.
The Green Gals™ team is currently competing with two other research firms. While the information being presented is similar, the Green Gals are confident that the material displayed within this report will be more reliable, beneficial, and informative than that of our competitors. The mission of this team is to gain a better understanding of emerging technology through implementation while improving and utilizing our professional business communication skills. Our report will include a PowerPoint presentation with a voice over linked to our Webpage in order to provide users with the necessary tools to make more informed decisions when considering which products/ services to use for a more pleasing virtual teaming experience. Through the use of our personal computers, access to the internet, Microsoft Office PowerPoint 2007, Apple PhotoBooth, turnitin.com, and the campus library, we hope to decisively evaluate the following products/services as indicated by management: (1) Dimdim Online Collaboration, (2) GoTo Meeting, (3) Huddle, (4) Vyew Instant Workspace, and (5) Nomadesk. A list of all our references will be included at the conclusion of the written report in the APA format. Instructions for how to properly site according to the APA style can be found at http://owl.english.purdue.edu/handouts/research/r apa.html.