MIS Department                        Asian University                        Faculty of Business                        D...
Making Good PowerPoint© Slides                     Tips for Good                     Presentation2
Tips to be Covered (1/2)       Outlines       Slide Structure       Fonts       Colours       Background       Graphs3
Tips to be Covered (2/2)       Spelling And Grammar       Keep The Audience In Mind       A Good Talk And Speech      ...
Tips to be Covered (Alternative)       Outlines             Spelling And Grammar       Slide Structure      Keep The A...
Outline       Make the 1st or 2nd slide an outline (contents or        objective) of the presentation        –   Example:...
Slide Structure – Good       Use 1-2 slides per minute of your        presentation       Write in bullet form, not compl...
Slide Structure - Bad       This page contains too many words for a        presentation slide. It is not written in bulle...
Ribbon: Animations ->    Slide Structure – Good-> right click ->              Custom Animation              Effect Options...
Slide Structure - Bad        Do not use distracting animation        Do not go overboard with the animation        Be c...
Fonts - Good        This is 18-points        Use at least an 18-point font        Use different size fonts for main poi...
Fonts - Bad        If you use a small font, your audience won’t be able to read what you have written        CAPITALIZE ...
Colour - Good        Use a colour of font that contrasts sharply with         the background         –   Example: blue fo...
Colour - Bad        Using a font colour that does not contrast with         the background colour is hard to read       ...
Background - Good        Use backgrounds such as this one that         are attractive but simple        Use backgrounds ...
Background – Bad   Avoid backgrounds that are distracting or    difficult to read from   Always be consistent with the b...
Picture, imagine,     Graphs - Good in your minds eye                see        Use graphs rather than just charts and wo...
Graphs - Bad                    January February    March     April         Blue Balls     20.4     27.4        90     20....
Graphs - Bad     100                                           90      90      80      70      60                         ...
Graphs - Bad        Minor gridlines are unnecessary        Font is too small        Colours are illogical        Title...
Spelling And Grammar        Proof your slides for:         –   spellling mistakez         –   the use of of repeated word...
Keep The Audience In Mind (1/2)        What does your audience know?        What do you need to tell them?        What ...
Keep The Audience In Mind (2/2)        What can you teach them?        What will keep them focused?        Answer these...
A Good Talk And Speech        Know the content and sequence of your slides         inside out.        Speak freely.     ...
Conclusion        Use an effective and strong closing         –   The audience is likely to remember the last words     ...
Questions??        End your presentation with a simple question         slide to:         –   Invite your audience to ask...
Final Tips     1.   Slide Transitions And Sound Effects          May distracts the audience     2.   Standard Clipart     ...
Any More Questions?          ?     Please feel free to ask!
Thank You For Your Kind Attention             To get the Best        You must search for the                  Best!30
References        http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt.htm,         retrieved August, 10 2008       ...
Analogy               Fine Dining - IS / Thesis                              Similarity, Likeness,32                      ...
Fish & Chips33
Som Tam34
IS / Thesis35
Complete Experience36                         Go to Start
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Presentations tips

  1. 1. MIS Department Asian University Faculty of Business Dr. Salam A. Hoshang Chonburi – Thailand Analogy E-Mail: sahoshang@asianust.ac.th1
  2. 2. Making Good PowerPoint© Slides Tips for Good Presentation2
  3. 3. Tips to be Covered (1/2)  Outlines  Slide Structure  Fonts  Colours  Background  Graphs3
  4. 4. Tips to be Covered (2/2)  Spelling And Grammar  Keep The Audience In Mind  A Good Talk And Speech  Conclusions  Questions  Final Tips  References4
  5. 5. Tips to be Covered (Alternative)  Outlines  Spelling And Grammar  Slide Structure  Keep The Audience In Mind  Fonts  A Good Talk And Speech  Colours  Conclusions  Background  Questions  Graphs  Final Tips  References Another Possibility,5 Substitute
  6. 6. Outline  Make the 1st or 2nd slide an outline (contents or objective) of the presentation – Example: previous slide  Follow the order of the outline for the rest of the presentation  Place only main points on the outline slide – Example: Use the titles of each slide as main points6
  7. 7. Slide Structure – Good  Use 1-2 slides per minute of your presentation  Write in bullet form, not complete sentences  Include 4-5 points per slide  Avoid lengthy sentences  Use key words and phrases only7
  8. 8. Slide Structure - Bad  This page contains too many words for a presentation slide. It is not written in bullets (●) form, making it difficult both for the audience to read and for the presenter to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, the audience will spend too much time trying to read this paragraph instead of listening to the presenter.8
  9. 9. Ribbon: Animations -> Slide Structure – Good-> right click -> Custom Animation Effect Options … Effect Tab: Ribbon: View ->-> After Animation  Show one point at a-> time: Slide Master or effect choose color Modify as needed -> – Will help audience concentrate on what the presenter is saying View Close Master – Will prevent audience from reading ahead – Dim after animation – Will help to keep the presentation focused – Not bright, Faint, Use Masters for consistency and to save time9 Soft, Weak
  10. 10. Slide Structure - Bad  Do not use distracting animation  Do not go overboard with the animation  Be consistent with the animation that used10
  11. 11. Fonts - Good  This is 18-points  Use at least an 18-point font  Use different size fonts for main points and secondary points – this font is 24-point, the main point font is 28-point, and the title font is 36-point  Use a standard font like Times New Roman or11 Arial
  12. 12. Fonts - Bad  If you use a small font, your audience won’t be able to read what you have written  CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ  Capitalize Each Word in Title  Don’t use a complicated font  Don’t use a complicated font12
  13. 13. Colour - Good  Use a colour of font that contrasts sharply with the background – Example: blue font on white background  Use colour to reinforce the logic of your structure – Example: light blue title and dark blue text  Use colour to emphasize a point13 – But only use this occasionally
  14. 14. Colour - Bad  Using a font colour that does not contrast with the background colour is hard to read  Using colour for decoration is distracting and annoying  Using a different colour for each point is unnecessary – Using a different colour for secondary points is also unnecessary14  Trying to be creative can also be bad
  15. 15. Background - Good  Use backgrounds such as this one that are attractive but simple  Use backgrounds which are light  Use the same background consistently throughout the presentation  KISS: Keep It Straight and Simple15
  16. 16. Background – Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use
  17. 17. Picture, imagine, Graphs - Good in your minds eye see  Use graphs rather than just charts and words – Images are key elements of every presentation – A picture can say more than a thousand words – Data in graphs is easier to comprehend & retain than is raw data – Trends are easier to visualize in graph form  Always title your graphs17
  18. 18. Graphs - Bad January February March April Blue Balls 20.4 27.4 90 20.4 Red Balls 30.6 38.6 34.6 31.6 More18
  19. 19. Graphs - Bad 100 90 90 80 70 60 Blue Balls 50 Red Balls 38.6 40 34.6 30.6 31.6 30 27.4 20.4 20.4 20 10 0 January February March April20
  20. 20. Graphs - Bad  Minor gridlines are unnecessary  Font is too small  Colours are illogical  Title is missing  Shading is distracting21
  21. 21. Spelling And Grammar  Proof your slides for: – spellling mistakez – the use of of repeated words – grammatical errors you might has make  If English is not your native (first) language, then have someone else check the presentation!22
  22. 22. Keep The Audience In Mind (1/2)  What does your audience know?  What do you need to tell them?  What do they expect?  What will be interesting to them?23
  23. 23. Keep The Audience In Mind (2/2)  What can you teach them?  What will keep them focused?  Answer these questions and focus on the very essentials.  In your talk, describe the essentials colourfully and follow the tips in this presentation24
  24. 24. A Good Talk And Speech  Know the content and sequence of your slides inside out.  Speak freely.  Speak with confidence – loud and clear.  Don’t speak too fast.  Maintain eye contact with the audience.25
  25. 25. Conclusion  Use an effective and strong closing – The audience is likely to remember the last words  Use a conclusion slide to: – Summarize the main points of your presentation – Suggest future presentation or trends26
  26. 26. Questions??  End your presentation with a simple question slide to: – Invite your audience to ask questions – Provide a visual aid during question period – Avoid ending a presentation abruptly Suddenly,27 unexpectedly
  27. 27. Final Tips 1. Slide Transitions And Sound Effects May distracts the audience 2. Standard Clipart It shows a lack of creativity, use your own 3. Presentation Templates Create your own; your company logo in a corner of the screen 4. Text-Heavy Slides Limit your slides to five lines of text; use words and phrases to make your points 5. Copy & Paste from the existing print corporate material 6. Reading Reading text ruins a presentation, talk freely 7. Be prepared – Yourself and Technology28
  28. 28. Any More Questions? ? Please feel free to ask!
  29. 29. Thank You For Your Kind Attention To get the Best You must search for the Best!30
  30. 30. References  http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt.htm, retrieved August, 10 2008  www.iasted.org/conferences/formatting/Presentations- Tips.ppt?PHPSESSID=ee7a1a7560eebb88a2e2e715c9f46642, retrieved August 10, 2008  http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt_2.htm retrieved August 10, 2008  http://www.makeuseof.com/tag/10-tips-for-preparing-a- professional-presentation, retrieved 22 November 2009  http://www.microsoft.com/atwork/skills/presentations.aspx, retrieved 22 November 200931
  31. 31. Analogy Fine Dining - IS / Thesis Similarity, Likeness,32 Parallel
  32. 32. Fish & Chips33
  33. 33. Som Tam34
  34. 34. IS / Thesis35
  35. 35. Complete Experience36 Go to Start
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