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Kuali Days VII  Pre-Conference KFS Basics Overview David Lyons, NACUBO
Agenda <ul><li>Introduction to Kuali </li></ul><ul><li>Kuali Financial System Project </li></ul><ul><li>KFS Advantages </l...
Introduction to Kuali <ul><li>Community source initiative </li></ul><ul><li>Develop a comprehensive administrative suite t...
Introduction to Kuali (cont.) Kuali Community
Introduction to Kuali (cont.)
What is Kuali? (cont.) <ul><li>Kuali Foundation </li></ul><ul><li>Non-profit organization with responsibility for: </li></...
KFS Project KFS Partners
KFS Project (cont.) <ul><li>Project Scale </li></ul><ul><li>$10m total project cost </li></ul><ul><li>100+ person-year eff...
KFS Project (cont.) <ul><li>Based on IU’s FIS -Financial Information System </li></ul><ul><li>13 years of operations </li>...
KFS Project (cont.) <ul><li>The Kuali Financial System </li></ul><ul><li>is an electronic system </li></ul><ul><li>of rela...
KFS Project (cont.) Release 1 – October 2006 Chart of Accounts General Ledger Financial Transactions On-line balance inqui...
KFS Advantages <ul><li>Workflow </li></ul><ul><li>Edits/Business Rules - e-Docs </li></ul><ul><li>Import/Export Capabiliti...
KFS Advantages (cont.) <ul><li>Transaction Audit Trail </li></ul><ul><li>Automated Entries at Each Update </li></ul><ul><l...
Today’s Focus <ul><li>Chart of Accounts </li></ul><ul><li>Transaction Processing & Workflow </li></ul><ul><li>General Ledg...
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Kd7 Kfs Overview

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Transcript of "Kd7 Kfs Overview"

  1. 1. Kuali Days VII Pre-Conference KFS Basics Overview David Lyons, NACUBO
  2. 2. Agenda <ul><li>Introduction to Kuali </li></ul><ul><li>Kuali Financial System Project </li></ul><ul><li>KFS Advantages </li></ul><ul><li>Today’s Focus </li></ul><ul><ul><li>Chart of Accounts </li></ul></ul><ul><ul><li>Transaction Processing </li></ul></ul><ul><ul><li>General Ledger </li></ul></ul><ul><li>Q & A </li></ul>
  3. 3. Introduction to Kuali <ul><li>Community source initiative </li></ul><ul><li>Develop a comprehensive administrative suite to serve the needs of all Carnegie Class colleges and universities. </li></ul>
  4. 4. Introduction to Kuali (cont.) Kuali Community
  5. 5. Introduction to Kuali (cont.)
  6. 6. What is Kuali? (cont.) <ul><li>Kuali Foundation </li></ul><ul><li>Non-profit organization with responsibility for: </li></ul><ul><ul><li>Sustaining the initiative </li></ul></ul><ul><ul><li>Providing on-going governance </li></ul></ul><ul><ul><li>Coordinating partner efforts </li></ul></ul><ul><ul><li>Managing and protecting intellectual property </li></ul></ul><ul><ul><li>Conference planning </li></ul></ul><ul><ul><li>Educating and assisting members of the Kuali Partners program </li></ul></ul><ul><li>29 members including commercial affiliates across all projects </li></ul>
  7. 7. KFS Project KFS Partners
  8. 8. KFS Project (cont.) <ul><li>Project Scale </li></ul><ul><li>$10m total project cost </li></ul><ul><li>100+ person-year effort </li></ul><ul><li>$4.4m Founding Partners’ original commitments </li></ul><ul><ul><li>Cash or tendered personnel resources </li></ul></ul><ul><li>$2.5m 2005 Andrew W. Mellon Foundation grant </li></ul><ul><li>$3.1m New Partners’ commitments & Founding Partners’ additional contributions </li></ul>
  9. 9. KFS Project (cont.) <ul><li>Based on IU’s FIS -Financial Information System </li></ul><ul><li>13 years of operations </li></ul><ul><li>7 campuses of various sizes </li></ul><ul><li>$2.4 billion annual expenditures </li></ul><ul><li>Flexible chart of accounts </li></ul><ul><li>Need to port to new technology environment </li></ul>
  10. 10. KFS Project (cont.) <ul><li>The Kuali Financial System </li></ul><ul><li>is an electronic system </li></ul><ul><li>of related financial </li></ul><ul><li>components that allow </li></ul><ul><li>you to initiate, approve, </li></ul><ul><li>and retrieve financial </li></ul><ul><li>information about your </li></ul><ul><li>institution. </li></ul><ul><ul><li>Chart of Accounts </li></ul></ul><ul><ul><li>General Ledger </li></ul></ul><ul><ul><li>Financial Transactions </li></ul></ul><ul><ul><li>Purchasing/Accounts Payable </li></ul></ul><ul><ul><li>Contracts & Grants </li></ul></ul><ul><ul><li>Labor Distribution </li></ul></ul><ul><ul><li>Effort Certification </li></ul></ul><ul><ul><li>Budget Construction </li></ul></ul><ul><ul><li>Accounts Receivable </li></ul></ul><ul><ul><li>Capital Assets </li></ul></ul><ul><ul><li>Balance Inquiries </li></ul></ul><ul><ul><li>Online Help </li></ul></ul>
  11. 11. KFS Project (cont.) Release 1 – October 2006 Chart of Accounts General Ledger Financial Transactions On-line balance inquiries Kuali Enterprise Workflow (KEW) Release 2 – November 2007 Labor Distribution Contracts & Grants Purchasing/Accounts Payable Release 3 – March 2009 Budget Construction Accounts Receivable Capital Asset Management System (CAMS) Effort Reporting (Labor Distribution) Purchasing/Accounts Payable (cont.) Functional Modules
  12. 12. KFS Advantages <ul><li>Workflow </li></ul><ul><li>Edits/Business Rules - e-Docs </li></ul><ul><li>Import/Export Capabilities </li></ul><ul><li>Document Attachments </li></ul><ul><li>Sub-Accounts/Sub-Object Codes </li></ul>
  13. 13. KFS Advantages (cont.) <ul><li>Transaction Audit Trail </li></ul><ul><li>Automated Entries at Each Update </li></ul><ul><li>Real Time Access to Pending Entries </li></ul><ul><li>24/7 Access to Balances </li></ul>
  14. 14. Today’s Focus <ul><li>Chart of Accounts </li></ul><ul><li>Transaction Processing & Workflow </li></ul><ul><li>General Ledger </li></ul><ul><li>Q & A </li></ul>
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