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Formatting a Worksheetin Calc<br />
2<br />How do I add borders and background colors?<br />Borders and background colors define areas of a worksheet and call...
3<br />How do I add borders and background colors? (continued)<br />
4<br />How do I add borders and background colors? (continued)<br />
5<br />How do I format worksheet data? <br />Use buttons on Formatting toolbar to select different font attributes for dat...
6<br />How do I format worksheet data? (continued)<br />
7<br />How do I format worksheet data? (continued)<br />
8<br />How do I use the Format Cells dialog box?<br />Provides special format options for number data to improve readabili...
9<br />How do I use the Format Cells dialog box? (continued)<br />
10<br />How do I use the Format Cells dialog box? (continued)<br />
11<br />How do I adjust column and row size?<br />If label is too long to fit in cell<br />It extends into next cell on th...
12<br />How do I adjust column and row size? (continued)<br />
13<br />How do I adjust column and row size? (continued)<br />
14<br />How do I center and align cell contents?<br />By default<br />Labels are aligned on left edge of cell<br />Values ...
15<br />How do I center and align cell contents? (continued)<br />
16<br />How do I center and align cell contents? (continued)<br />
17<br />How do I center and align cell contents? (continued)<br />
18<br />Can I sort data in a worksheet?<br />Ascending or descending order<br />Save worksheet before performing a sort<br...
19<br />Can I sort data in a worksheet? (continued)<br />
20<br />Can I sort data in a worksheet? (continued)<br />
21<br />What happens when I copy and move cells?<br />Use Cut, Copy, and Paste buttons on Standard toolbar to copy/move ce...
22<br />What happens when I copy and move cells? (continued)<br />To move data in cells<br />Select cells, click Cut<br />...
23<br />What happens when I copy and move cells? (continued)<br />
24<br />When should I use absolute references?<br />Absolute reference<br />Does not change<br />Will always refer to the ...
25<br />When should I use absolute references? (continued)<br />
26<br />When should I use absolute references? (continued)<br />
27<br />How do I delete and insert rows and columns? <br />
28<br />How do I delete and insert rows and columns? (continued)<br />
29<br />Can I use styles and AutoFormats?<br />Can use predefined styles and AutoFormat tool, or create custom styles<br /...
30<br />Can I use styles and AutoFormats? (continued)<br />AutoFormat feature<br />Includes variety of predefined formats ...
31<br />Can I use styles and AutoFormats? (continued)<br />
32<br />Can I use styles and AutoFormats? (continued)<br />Creating custom styles<br />Click Format, then click Styles and...
33<br />Can I use styles and AutoFormats? (continued)<br />
34<br />How do I manage multiple worksheets? <br />
35<br />How do I manage multiple worksheets? (continued)<br />
36<br />How do I manage multiple worksheets? (continued)<br />
37<br />Summary<br />Adding borders and background colors<br />Formatting worksheet data<br />Using the Format Cells dialo...
38<br />Summary (continued)<br />Copying and moving cells<br />Using absolute references<br />Deleting and inserting rows ...
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Formatting a Worksheet in Calc

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Transcript of "Formatting a Worksheet in Calc"

  1. 1. Formatting a Worksheetin Calc<br />
  2. 2. 2<br />How do I add borders and background colors?<br />Borders and background colors define areas of a worksheet and call attention to important information <br />Use Format menu to add borders and a colored background to one or more cells<br />
  3. 3. 3<br />How do I add borders and background colors? (continued)<br />
  4. 4. 4<br />How do I add borders and background colors? (continued)<br />
  5. 5. 5<br />How do I format worksheet data? <br />Use buttons on Formatting toolbar to select different font attributes for data in worksheet cells<br />
  6. 6. 6<br />How do I format worksheet data? (continued)<br />
  7. 7. 7<br />How do I format worksheet data? (continued)<br />
  8. 8. 8<br />How do I use the Format Cells dialog box?<br />Provides special format options for number data to improve readability of a worksheet<br />Click Format, then click Cells to display Format Cells dialog box<br />
  9. 9. 9<br />How do I use the Format Cells dialog box? (continued)<br />
  10. 10. 10<br />How do I use the Format Cells dialog box? (continued)<br />
  11. 11. 11<br />How do I adjust column and row size?<br />If label is too long to fit in cell<br />It extends into next cell on the right (if it is empty)<br />If cell on right contains data, end of label is cut off<br />If value is too long to fit in a cell<br />A series of # characters is displayed in the cell to signal that the cell contains a value that cannot fit within current width<br />To see the number, increase width of the cell<br />
  12. 12. 12<br />How do I adjust column and row size? (continued)<br />
  13. 13. 13<br />How do I adjust column and row size? (continued)<br />
  14. 14. 14<br />How do I center and align cell contents?<br />By default<br />Labels are aligned on left edge of cell<br />Values and formulas are aligned on right edge of cell<br />Typical to center or right-align headings for columns of numbers <br />
  15. 15. 15<br />How do I center and align cell contents? (continued)<br />
  16. 16. 16<br />How do I center and align cell contents? (continued)<br />
  17. 17. 17<br />How do I center and align cell contents? (continued)<br />
  18. 18. 18<br />Can I sort data in a worksheet?<br />Ascending or descending order<br />Save worksheet before performing a sort<br />Essential to select all columns of related data<br />
  19. 19. 19<br />Can I sort data in a worksheet? (continued)<br />
  20. 20. 20<br />Can I sort data in a worksheet? (continued)<br />
  21. 21. 21<br />What happens when I copy and move cells?<br />Use Cut, Copy, and Paste buttons on Standard toolbar to copy/move cell contents<br />Label data does not change when copied or moved<br />Calc adjusts relative cell references in formulas to keep them accurate (when copied or moved)<br />
  22. 22. 22<br />What happens when I copy and move cells? (continued)<br />To move data in cells<br />Select cells, click Cut<br />Click cell where you want data, click Paste<br />If you copy/move data in a range of cells, pasted data is positioned below and to right of active cell<br />Click cell in top-left corner of where you want to paste data<br />
  23. 23. 23<br />What happens when I copy and move cells? (continued)<br />
  24. 24. 24<br />When should I use absolute references?<br />Absolute reference<br />Does not change<br />Will always refer to the same cell, even after the formula is copied or moved<br />
  25. 25. 25<br />When should I use absolute references? (continued)<br />
  26. 26. 26<br />When should I use absolute references? (continued)<br />
  27. 27. 27<br />How do I delete and insert rows and columns? <br />
  28. 28. 28<br />How do I delete and insert rows and columns? (continued)<br />
  29. 29. 29<br />Can I use styles and AutoFormats?<br />Can use predefined styles and AutoFormat tool, or create custom styles<br />Predefined styles<br />Built into software<br />Include text formatting (e.g., font, size, color), and formats for displaying currency, percentages, and general numbers<br />Use toolbar buttons to automatically format cell(s)<br />
  30. 30. 30<br />Can I use styles and AutoFormats? (continued)<br />AutoFormat feature<br />Includes variety of predefined formats designed to format entire worksheets or sections thereof<br />Click Format, then Click AutoFormat to view available formats<br />
  31. 31. 31<br />Can I use styles and AutoFormats? (continued)<br />
  32. 32. 32<br />Can I use styles and AutoFormats? (continued)<br />Creating custom styles<br />Click Format, then click Styles and Formatting<br />Click New Style from Selection button<br />Type new style name; click OK to create the style<br />Right-click new style to display shortcut menu; click Modify to change characteristics of new style<br />
  33. 33. 33<br />Can I use styles and AutoFormats? (continued)<br />
  34. 34. 34<br />How do I manage multiple worksheets? <br />
  35. 35. 35<br />How do I manage multiple worksheets? (continued)<br />
  36. 36. 36<br />How do I manage multiple worksheets? (continued)<br />
  37. 37. 37<br />Summary<br />Adding borders and background colors<br />Formatting worksheet data<br />Using the Format Cells dialog box<br />Adjusting column and row size<br />Centering and aligning cell contents<br />Sorting data in a worksheet<br />
  38. 38. 38<br />Summary (continued)<br />Copying and moving cells<br />Using absolute references<br />Deleting and inserting rows and columns<br />Using styles and AutoFormats<br />Managing multiple worksheets<br />
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