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Transcript

  • 1. Finalizing a Database
  • 2. 2
    OpenOffice Base
    How to manipulate a database to
    Create queries
    Generate reports
    Print reports
    Convert reports into Web pages
  • 3. 3
    OpenOffice Base (continued)
    Database report
    Typically a printed document containing data selected from a database
    Can be formatted in various ways
  • 4. 4
    How do I create a query in Design View?
    Create a query to:
    Search database for records that contain particular data
    Query contains criteria that specify what you want to find
    Display some, but not all, of the fields in a table
  • 5. 5
    How do I create a query in Design View? (continued)
  • 6. 6
    How do I create a query in Design View? (continued)
    Click Run Query button to display results in top of query window
    Specify query criteria to further refine a search
  • 7. 7
    How do I create a query in Design View? (continued)
  • 8. 8
    How do I create a report using a Wizard?
    Specify fields you want to include
    Often include totals and subtotals as well as detailed information
    Report Wizard simplifies the process
  • 9. 9
    How do I create a report using a Wizard? (continued)
  • 10. 10
    How do I create a report using a Wizard? (continued)
  • 11. 11
    How do I create a report using a Wizard? (continued)
  • 12. 12
    How do I create a report using a Wizard? (continued)
  • 13. 13
    How do I create a report using a Wizard? (continued)
  • 14. 14
    How do I create a report using a Wizard? (continued)
  • 15. 15
    How do I print a report?
    Data in a printed report is a “snapshot” that shows status of the database at a particular point in time
    It’s a good idea to add the date or time as a report header to help readers determine if data is current
  • 16. 16
    How do I print a report? (continued)
  • 17. 17
    How do I save a report as a Web page?
    Must be in HTML format to be accessible to Web browsers
    Select HTML Document (OpenOffice.org Writer) (.html) in File type pulldown list
    Use a Web browser to preview the report as a Web page to make sure that layout and data appears correctly
  • 18. 18
    How do I save a report as a Web page? (continued)
  • 19. 19
    Summary
    Creating a query in Design View
    Creating a report using a Wizard
    Printing a report
    Saving a report as a Web page

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