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  • 1. Creating a Database
  • 2. OpenOffice Base Base provides a powerful set of tools for: • Entering and updating information • Deleting information • Sorting data • Searching for specific data • Creating reports 2
  • 3. OpenOffice Base (continued) Forms • Designed to simplify data entry process by making screen-based report look like a printed form • Data can be viewed one record at a time • Allow customization of the way records are displayed by:  Selecting particular fields  Specifying field order  Adding descriptive field labels 3
  • 4. How is data organized in a database? Base creates relational databases • Data is organized in easy-to-visualize tables • Can contain more than one table 4
  • 5. How is data organized in a database? (continued) Components of a table • Records  Contain fields of data about a single entity • Fields  Contain single fact that describes the record 5
  • 6. How is data organized in adatabase? (continued) 6
  • 7. What’s in the Base window? Use Database Wizard to: • Search for an existing file • Create a new database • Open an existing database Data can be displayed and manipulated in many different ways (unlike documents and spreadsheets) 7
  • 8. What’s in the Base window?(continued) 8
  • 9. What’s in the Base window? (continued) Use tools in Database Objects list to create, modify, and display data • Tables • Queries • Forms • Reports 9
  • 10. How do I create a new database or open an existing database?To create a  First, save an empty databasedatabase  Then, specify structure of tables, records, and fieldsTo open an  Select name of database fromexisting database Open an existing database file option in Database Wizard window, or  Use Open button on Base toolbar 10
  • 11. How do I create a new database oropen an existing database? (continued) 11
  • 12. How do I create a table using a Wizard? After creating a new database • Select Tables in Database Object list • Click Use Wizard to Create Table Table Wizard • Helps you create fields correctly • Has four steps 12
  • 13. How do I create a table using a Wizard? (continued) Table Wizard StepsStep 1  Click Business or Personal option to display sample tables; select appropriate type  Choose minimum number of fields that describe the records in your database  Add or remove fields as neededStep 2  Modify field names, formats, and order 13
  • 14. How do I create a table using aWizard? (continued) 14
  • 15. How do I create a table using a Wizard? (continued) Table Wizard StepsStep 3  Let Base create the primary key (field that uniquely identifies each record) or select your own primary key  Each table is also assigned its own primary keyStep 4  Begin to enter data; make sure Insert data immediately option is selected  Name the table (not necessarily same as name for the database) 15
  • 16. How do I create a table using aWizard? (continued) 16
  • 17. How do I create a table using a Wizard? (continued) When the Wizard is finished: • Completed table is displayed and ready for data entry  Title of each field displays at top of each column  First blank record appears as first row of fields • Table is saved along with entire database  If saving to floppy disk, leave disk in drive until Base window closes (to avoid corrupting the file) 17
  • 18. How do I create a table using aWizard? (continued) 18
  • 19. How do I enter and edit data in a table? Data for each entry becomes one record, or row, in the table An empty record always displays at the bottom of the table Enter data in a consistent manner 19
  • 20. How do I enter and edit data in atable? (continued) 20
  • 21. How do I enter and edit data in a table? (continued)To edit data  Click cell containing data  Use left-arrow and right-arrow keys to move insertion point within field  Use Backspace and Delete keys to delete text to left/right of insertion pointTo delete an  Right-click gray box to left of rowentire record containing that record  Click Delete rows on shortcut menu, then click Yes button 21
  • 22. How do I create a table in Design View? If sample tables in Table Wizard don’t suffice, create your own table using Design View • Requires more planning • Requires that you specify a field type for each field 22
  • 23. How do I create a table in Design View? (continued) Field types determine what kind of data can be entered: Text, Memo, Number, Date/Time, Yes/No When Base defines the primary key, an ID field is created 23
  • 24. How do I create a table in DesignView? (continued) 24
  • 25. How do I create a form using a Wizard? Form Wizard • Assists in design of an on-screen form in which you can enter and manipulate data for each record of a database 25
  • 26. How do I create a form using a Wizard? (continued) Select fields • Select all fields • Select individual fields • Remove fields Select subforms • Add subforms to show related data from other tables and queries 26
  • 27. How do I create a form using aWizard? (continued) 27
  • 28. How do I create a form using a Wizard? (continued) Select layouts • Columnar-Labels Left • Columnar-Labels on Top • As Data Sheet • In Blocks-Labels Above Apply styles • Determines font, font color, and background of the form 28
  • 29. How do I create a form using aWizard? (continued) 29
  • 30. How do I create a form using a Wizard? (continued) Name the form Data entry • Enter new data or modifying existing data • Actions can be restricted 30
  • 31. How do I create a form using aWizard? (continued) 31
  • 32. How do I create a form using a Wizard? (continued) Form design and layout can be modified • Move a label and associated data field • Delete a label and data field • Edit a label 32
  • 33. Summary How data is organized in a database Components of the Base window Creating a new database; opening an existing one Creating a table using a Wizard 33
  • 34. Summary (continued) Entering and editing data in a table Creating a table in Design View Creating a form using a Wizard 34