To provide residential landscape design and buildservices, in a manner that ensures the clients’experience of undertaking ...
   All new employees are subject to a probationary period of 90    days (does not guarantee employment for the full 90 da...
   Supervisors are responsible for ensuring crew members    clock in upon arrival on site and clock out prior to leaving ...
   Working Hours-   Start times - vary from 6:00 a.m. to 7:30 a.m.-   End times vary from 5:00 p.m. to 7:30 p.m.-   Depen...
Jury DutyServing on a jury when called is a civic duty and as such,is recognized and supported by the Company. TheCompany ...
   Uniforms-   TBG t-shirt, safety approved work boots, and safety    approved eyewear-   Hats are optional but encourage...
   Every manager or supervisor’s door is open at any    time, to every individual employed by The Beach    Gardener Inc....
   Every employee is responsible for submitting any    required paperwork or forms to the appropriate bodies    of the co...
   TBG Landscape Inc. is committed to equality in    employment and prohibits unlawful or unfair    discrimination on the...
   TBG Landscape Inc. has a ZERO-TOLERANCE    policy for violence and unacceptable behaviours   “Violence or unacceptabl...
    Employee Responsibilities:1.   Respect all persons and property, and refrain from     behaviour that could be perceiv...
    Supervisor Responsibilities:1.   Demonstrate respect for all employees and hold them     accountable for their behavi...
   TBG Landscape Inc. has a ZERO-TOLERANCE for    violations of the drug and alcohol policy. Any    violations of this po...
   PROHIBITED:-   use, possession, offering or sale of drugs or    paraphernalia-   Possession of prescribed medications ...
   Prohibited:-   Reporting for duty under the influence-   Use of alcohol during the work day (meals and    breaks)-   P...
   Expected to use prescribed and over-the-counter    medications RESPONSIBILY   Intentional misuse of medications (ex. ...
   Other Responsibilities Relating to this    Policy:-   Call-in situations – (e.g.. snow and ice)-   Reporting-   Enabli...
   Ex. Snow and Ice removal   Employees on-call are expected to be fit for work    and in compliance with TBG standards...
   Reasonable cause to suspect that any co-worker,    vendor, subcontractor, customer, visitor at    workplace might be u...
   Any employee, subcontractor, or supervisor    discovered to have ignored and/not reported    suspected or known incide...
   TBG recognizes that dependence can affect some    persons similar to a disease and that treatment can    be used to su...
TBG Landscape Inc. is committed to supporting and being‘green’ to our environment. We recognize that activities ofthe orga...
Office Telephones-   Answer calls promptly and courteously (always    identify yourself to the caller)-   No personal toll...
Company Issued Electronic Devices-   Allocated to names employees who will remain responsible for their    use-   Personal...
Company Issued Electronic Devices Continued…-   Employees are advised not to let others use the company issued electronic ...
Safe Use of Electronic Devices While Driving-   TBG prohibits the use of electronic devices while driving, unless fitted w...
Purpose:Inhibit unacceptable behaviour in the workplace byimposing sanctions on employees who violate companyHealth & Safe...
TBG is committed to ensuring that disciplineapplied is considered reasonable in relation to:(i)    The offence committed (...
TBG is committed to appointing competent supervisors toensure compliance with health & safety standards. All TBGsupervisor...
In addition, a TBG supervisor shall:(a)   “advise a worker of the existence of any      potential or actual danger to the ...
First Offence: Verbal Warning   The employee is given a verbal warning   The employee is advised that the next infractio...
Third Offence: Suspension   The employee is dismissed for the remainder of the day and an    additional two day suspensio...
   All TBG employees must fill out and submit an expense report,    in order to receive reimbursement for any expenses oc...
Each employee :Responsible for obtaining and submitting the original receiptcopy for any purchase made with any credit car...
Non-Competition Agreement:“You agree to refrain from soliciting work from any of TheBeach Gardener Inc. clientele for a pe...
The purpose of this policy is to ensure the safety of those individuals whooperate company vehicles + mobile equipment. Ve...
Driver Eligibility   Company vehicles and mobile equipment are to be    operated by authorized employees only, expect in ...
Operator Safety RulesThe operator should be knowledgeable of the following:   Their responsibilities to operate the vehic...
Vehicle + Mobile Equipment MaintenanceVehicle + mobile equipment operators must take allreasonable steps to ensure daily i...
What is to be Done in Case of an AccidentIn an attempt to minimize the results of an accident, the driver must prevent fur...
Purpose of this PolicyTo provide a standard practice for defining responsibility formaintenance and the reporting of compa...
The Beach Gardener Inc. privacy policy is designed to assistyou in understanding how we collect and use the personalinform...
Type of information we collect and holdThe personal information we collect is related to the practice ofhiring and employm...
Purpose for collecting and holding personal informationWe collect and hold personal information of potential employees, co...
   Employer and Senior Management (OHSA Section 25 &    Section 26)   Supervisor (OHSA Section 27)   Employees/Workers ...
27. (1) A supervisor shall ensure that a worker,(a)     works in the manner and with the protective devices, measures and ...
28. (1) A worker shall,(a)   work in compliance with the provisions of this Act and the      regulations;(b)   use or wear...
28. (2) No worker shall,(a)    remove or make ineffective any protective device required by the       regulations or by hi...
   Supervisor Responsibilities:-   Ensure all employees and visitors on site wear approved safety    footwear, approved h...
   Employee Responsibilities:-   Purchase and come to site wearing approved safety footwear    (employee provided), appro...
TBG Landscape Inc. values the safety and well-beingof our employees and will work with them to provideevery reasonable saf...
TBG Landscape Inc. will:1.   Meet all provincial legislative standards as outlined in     the Occupational Health and Safe...
4. Ensure that all workplace hazardous materials includeSupplier labels, and that suppliers provide the appropriatesupplie...
In accordance with the Occupational Health and Safety Act,R.R.O. 1990, REGULATION 860, 7. (1), TBG Landscape Inc. iscommit...
(c) procedures for the safe use, storage, handling and disposal of acontrolled product(d) procedures for the safe use, sto...
   Every TBG Landscape Inc. employee must    participate in WHMIS training and education   Employees must report any vio...
   Purpose:A hazard, if not corrected can cause accidents andincidents. Hazard Reporting form is designed to beused to st...
   Employees:Be aware of surroundings. Responsible for inspecting worksite prior to beginningwork-   Verbally report any ...
   Management:-   Ensure action is taken to reduce/eliminate the hazard-   Initial (sign) the Hazard Reporting Form      ...
“A” Hazard-   Immediate risk to worker health + safety-   High exposure to risk-   Potential for severe injury-   Failure ...
A hazard analysis will assist in determining:   What are the steps in the work activity   What are the potential hazards...
1. Breakdown of work activityWork activity is a segment of the operation necessary to advance thework-  Supervisor identif...
3. Hazard risk rating (The A, B, C classification system is used to assess the level of risk)Factors in assigning a job ha...
5. Communication of job hazard analysis to workers-   Upon completion of job hazard analysis,    communicate the results w...
Purpose of a lock-out: to ensure that all energysources are isolated and effectively controlled prior toany work being on ...
Isolation Procedure for all Energy Sources:Prior to starting work on any machinery, equipmentor process, it is required to...
Step 1: Lock1.1 Person in charge will notify all affected personnel ofthe extent and duration of the shutdown.1.2 Person i...
Step 2: Tag2.1 Tag must be securely attached to each lock2.2 The tag must be made on non-conductive material2.3 The tag mu...
Step 4: Try4.1 The person in charge will try to activate the equipment once he/she is certainthat all energy sources are l...
Step 5: Release5.1 The person in charge will release the equipment for repairsonce he/she has assessed that everything is ...
Definitions:Near Miss – situation where injury or damage did not occur but could have if theconditions were slightly diffe...
    Responsibilities:Employees – required to report all accidents/incidents immediately to their immediatesupervisorSuper...
    Procedure:1.   Employee immediately reports work related accident to supervisor2.   Administer first aid, as required...
TBG employees with First Aid Certification:   Danielle O’Neill- TBG Office   Eric Faulds - Supervisor   Brock Kiely - M...
“TBG will provide transportation to the hospital,doctor’s office or employee’s home, following an illnessof injury”Method ...
Definition:Process or strategy of safely returning employees to theworkplace in a timely manner. The goal is to return the...
Early and Safe Return to Work Program1. Maintaining contact with injured employees and their health care provider(s)to det...
Roles and Responsibilities:Employer will:1.   Contact injured employee, remain in regular contact, offer modified     work...
Role and Responsibilities:Employee Will:1.   Contact/notify the supervisor/office immediately of any injury2.   Stay in re...
Role and Responsibilities:The injured employee’s Health Care Providerwill:1.   Provide timely health/medical and functiona...
Role and Responsibilities:The WSIB will:1.   Explain what to expect through the RTW process2.   Educate both worker and em...
Goals:1. Evaluate each employee’s situation based on their health careprovider’s report and recommendations and provide mo...
   Employee will immediately report any work related accident/injury to their    immediate supervisor or JHSC rep   Supe...
   Supervisor and JHSC rep will complete and submit the Accident/Incident Reporting    Form, following a detailed investi...
A change or modification to the job or workplace so     that the work is within the injured employee’s     functional capa...
The TBG Return to Work Package will include:1.   Letter to the injured worker2.   Letter to the health practitioner3.   Fu...
As part of an employee’s general responsibility toensure their own health and safety, every employee hasa right under the ...
The Occupational Health + Safety Act (OHSA) states:(3) A worker may refuse to work or do particular work where he or she h...
(4) Upon refusing to work or do particular work, the worker shallpromptly report the circumstances of the refusal to the w...
Worker to Remain Near Work StationR.S.O. 1990, c.0.1, s. 43(5)Refusal to Work Following InvestigationR.S.O. 1990, c.0.1, s...
In certain circumstances, members of the JointHealth and Safety Committee who are “certified”have the right to stop work t...
In compliance with current government legislation,all employees have a right to participate in mattersaffecting workplace ...
Joint Health + Safety Committee   Workplaces that employ 20 or more employees on a    regular basis have a legal requirem...
Joint Health + Safety Committee DutiesThe following is a brief description of the Joint Health + Safety Committeesduties:...
Right to ParticipateTo exercise your right to participate, contactmanagement to join the Joint Health + SafetyCommittee
Worker Members              Management MembersAndrew Todd (Certified)     Mattias Soderqvist (Certified)       Joel Cross ...
   LMN assigned courses are mandatory for ALL    EMPLOYEES   Employees will be paid 30 minutes/course    upon completion...
Working Near Power LinesJob Site Inspection PolicyJoint Health and Safety Committee (JHSC)Snow OperationsRefer to Operatio...
TBG Orientation
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TBG Orientation

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  • Preferred method of transportation is an ambulance, if required. If not, company vehicle or a taxi will be called. If the injured employee refuses transportation, TBG will offer another means, stress the importance, and call 911 to have medical attendant on site.Continue to administer First Aid, if required. 2. Take injury package to the medical facility. 3. Maintain contact and provide updates to the company when the injured employee has reached their destination (e.g. hospital) 4. Return to the company to provide follow-up and assist in the Accident/Incident documentation.
  • TBG Orientation

    1. 1. To provide residential landscape design and buildservices, in a manner that ensures the clients’experience of undertaking a landscaping venture, isenjoyable, easy, and rewarding
    2. 2.  All new employees are subject to a probationary period of 90 days (does not guarantee employment for the full 90 days) Any employee who does not follow company rules may be dismissed at any given time Intended to serve as an evaluation period for both TBG and the new employee During probationary period, both parties may evaluate whether their goals and visions for the company coincide
    3. 3.  Supervisors are responsible for ensuring crew members clock in upon arrival on site and clock out prior to leaving site (for all employees under their supervision) If any employee is working on another site, it is their responsibility to inform the site supervisor to clock them in and out Time sheets (keep in case of discrepancies) Lunch hour (automatic half-hour deduction) Biweekly pay period (every other Friday)
    4. 4.  Working Hours- Start times - vary from 6:00 a.m. to 7:30 a.m.- End times vary from 5:00 p.m. to 7:30 p.m.- Dependent on the jobsite location and hours of daylight- Scheduled work week is Monday to Friday, with some mandatory scheduled Saturdays (approximately 8 per year).- Dependent on project deadlines and weather conditions. Vacation Time Entitlement- Vacation pay is 4% of the “gross” wages earned by the employee in the stub period, and is paid out in each biweekly pay period- The Employee may not take any ordinary vacation until after 3 months of employment- It is understood and agreed that any ordinary vacation is subject to reasonable control over scheduling by the Employer.
    5. 5. Jury DutyServing on a jury when called is a civic duty and as such,is recognized and supported by the Company. TheCompany will grant jury duty leave to all employeessummoned to serve as a member of a jury. It is expectedthat the employee will report to work when off for theday or excused early.It is the responsibility of the employee to notify theprincipal immediately upon receipt of a jury dutysummons or court subpoena. A copy of the jurysummons is to be sent to management as soon asreceived.
    6. 6.  Uniforms- TBG t-shirt, safety approved work boots, and safety approved eyewear- Hats are optional but encouraged to wear sun-block and hat in summer months- T-shirts to remain on AT ALL TIMES- No sweat pants allowed (pants must blue canvas) Smoking- Absolutely no smoking in trucks, machines, indoors- Only on breaks- Clean up
    7. 7.  Every manager or supervisor’s door is open at any time, to every individual employed by The Beach Gardener Inc. Purpose - to encourage open communication and feedback between both management and employees regarding any issues of importance to each party Management at TBG is committed to addressing any employee concerns or suggestions in a timely manner
    8. 8.  Every employee is responsible for submitting any required paperwork or forms to the appropriate bodies of the company for review, approval, and for record keeping purposes Required paperwork is to be:- Filled out correctly- Complete when submitted- Filled out neatly so that all handwriting is legible- Submitted on time Follow-up action will be taken if paperwork is not handed in
    9. 9.  TBG Landscape Inc. is committed to equality in employment and prohibits unlawful or unfair discrimination on the grounds of sex, race, sex reassignment, disability, ethnic or national origin, nationality, sexual orientation, marital status, responsibility for dependents, religion or belief, trade union activity or age Refer to Operations Manual
    10. 10.  TBG Landscape Inc. has a ZERO-TOLERANCE policy for violence and unacceptable behaviours “Violence or unacceptable behaviours” include, but are not limited to: physically harming another, shoving, pushing, or other physical assaults, stalking, threats, harassing, bullying, emotional abuse, intimidation and other forms of conduct that create anxiety, fear, and a climate of distrust in the workplace
    11. 11.  Employee Responsibilities:1. Respect all persons and property, and refrain from behaviour that could be perceived as threatening, harassing, intimidating, or dangerous to yourself or others2. Report violent acts, threats of violence, and unacceptable behaviours to your immediate supervisor3. Refrain from reporting false information or making unfounded complaints against others4. Cooperate and participate in efforts recommended to resolve workplace concerns
    12. 12.  Supervisor Responsibilities:1. Demonstrate respect for all employees and hold them accountable for their behaviour2. Refuse to tolerate harmful, threatening, intimidating, harassing, disruptive or other inappropriate behaviour in the workplace3. Monitor, assess, and respond to employee complaints, credible reports of threats, questionable behaviour or prohibited conduct4. Observe the warning signs of inappropriate or prohibited behaviour and immediately report employee complaints and other questionable actions5. Preserve the confidentiality of employee complaints by sharing information with only those who have a need to know
    13. 13.  TBG Landscape Inc. has a ZERO-TOLERANCE for violations of the drug and alcohol policy. Any violations of this policy can be ground for IMMEDIATE suspension or termination of employment What Substances Are Covered By This Policy?- Illicit drugs- Alcohol- Medications
    14. 14.  PROHIBITED:- use, possession, offering or sale of drugs or paraphernalia- Possession of prescribed medications without a legally obtained prescription and distribution, offering, or sale of prescription medications (trafficking)- Reporting for work under the influence- Presence in the body of illicit drugs
    15. 15.  Prohibited:- Reporting for duty under the influence- Use of alcohol during the work day (meals and breaks)- Possession, distribution, offering, or sale of alcohol- Use of alcohol within eight hours of an accident or until tested or advised by TBG
    16. 16.  Expected to use prescribed and over-the-counter medications RESPONSIBILY Intentional misuse of medications (ex. using the medication not as it has been prescribed, using someone else’s prescription, combining medication and alcohol against direction ) while on TBG business, premises or worksites is PROHIBITED Medications of concern: those that inhibit or may inhibit employee’s ability to perform job safely and productively
    17. 17.  Other Responsibilities Relating to this Policy:- Call-in situations – (e.g.. snow and ice)- Reporting- Enabling- Rehabilitation
    18. 18.  Ex. Snow and Ice removal Employees on-call are expected to be fit for work and in compliance with TBG standards If unexpected circumstances arise where individual is requested to perform unscheduled services while under influence (illicit drugs, alcohol or medications) it is their responsibility to notify their supervisor and DECLINE work
    19. 19.  Reasonable cause to suspect that any co-worker, vendor, subcontractor, customer, visitor at workplace might be under the influence you must report that person IMMEDIATELY to their supervisor If supervisor suspected, you MUST report suspicion IMMEDIATELY to company owner (or Health and Safety rep) Always err on the side of caution
    20. 20.  Any employee, subcontractor, or supervisor discovered to have ignored and/not reported suspected or known incidents of drug and alcohol abuse, will be considered to have enabled the situation (just as guilty as the person under the influence) TBG – ZERO-TOLERACE for enablers (can be cause for immediate suspension or termination)
    21. 21.  TBG recognizes that dependence can affect some persons similar to a disease and that treatment can be used to successfully cure/treat dependence Encourage employees suffering from dependence to take an active role in gaining control over dependence Dependence will not be tolerated as an excuse for poor or unsafe performance Expected to seek advice and follow treatment program immediately
    22. 22. TBG Landscape Inc. is committed to supporting and being‘green’ to our environment. We recognize that activities ofthe organization could have a significant impact on theenvironment. We embrace our responsibility to minimizethis impact and are offering innovative solutions that protectand sustain the environment. We promise to operate incompliance with all relevant environmental legislation andwe will strive to use pollution prevention and environmentalbest practices in all we doRefer to Operations Manual
    23. 23. Office Telephones- Answer calls promptly and courteously (always identify yourself to the caller)- No personal toll or long distance calls are to be made unless authorized by the supervisor- Limit personal calls during working hours
    24. 24. Company Issued Electronic Devices- Allocated to names employees who will remain responsible for their use- Personal calls are not permitted. Any charges to TBG resulting from personal calls will be deducted from the employee’s biweekly pay- Text messaging is not permitted. The use of Blackberry Messenger (BBM), may be used, but charges resulting from messages for any other portal will be deducted from the employee’s biweekly pay- Expected to be used in safe areas and to ensure the timing of their use is safe
    25. 25. Company Issued Electronic Devices Continued…- Employees are advised not to let others use the company issued electronic device unless it is for an emergency situation- Each BlackBerry shall be provided with a protective Otter Box and it should not be removed at any time- Employee will be responsible for any charges resulting from the replacement of a lost or device, or any damages caused to the device (charges will be deducted from the employee’s biweekly pay)- Provided for business purposes, and therefore, TBG maintains the right to monitor usage when there is a suspicion of improper use- Employees will be responsible for charges where policy violations exist
    26. 26. Safe Use of Electronic Devices While Driving- TBG prohibits the use of electronic devices while driving, unless fitted with a hands-free device- Employees whose job responsibilities include regular or occasional driving and who are issued electronic devices for work-related use are expected to refrain from using their device while driving- Safety must come before all other concerns- Employees charged with traffic violations resulting from the use of their electronic device while driving will be solely responsible for all liabilities that result from such actions- Sanctions- Failure to company with the guidelines set out in this policy will result in sanctions ranging from disciplinary action to potential civil and criminal liability
    27. 27. Purpose:Inhibit unacceptable behaviour in the workplace byimposing sanctions on employees who violate companyHealth & Safety policies and procedures or otherfundamental workplace standards Disciplinary action of this policy will be used as corrective action – intent to encourage employee to act in compliance with TBG’s health & safety policies/procedures and other standards Will not be used as a form of punishment
    28. 28. TBG is committed to ensuring that disciplineapplied is considered reasonable in relation to:(i) The offence committed (e.g. initial offences may warrant mild discipline, while repeat offences or extreme health & safety violations may result in more serious discipline)(ii) The employee to which the corrective action is applied (e.g. length of service, previous discipline record, etc.)
    29. 29. TBG is committed to appointing competent supervisors toensure compliance with health & safety standards. All TBGsupervisors are expected to act in compliance with theirduties under the Occupational Health & Safety Act (OHSA)This includes, ensuring that a worker:(a) “works in the manner and with the protective devices, measures and procedures required by [the] Act and the regulations; and(b) uses or wears the equipment, protective devices or clothing that the worker’s employer requires to be used or worn”
    30. 30. In addition, a TBG supervisor shall:(a) “advise a worker of the existence of any potential or actual danger to the health or safety of the worker of which the supervisor is aware;(b) where so prescribed, provide a worker with written instructions as to the measures and procedures to be taken for protection of the worker and;(c) take every precaution reasonable in the circumstances for the protection of a worker”
    31. 31. First Offence: Verbal Warning The employee is given a verbal warning The employee is advised that the next infraction will result in a written warning The verbal warning is documented and kept in the employee’s personnel fileSecond Offence: Written Warning The employee is given a written warning The written warning includes notification that the next infraction will result in a 3 day suspension from work without pay A copy of the written warning is kept in the employee’s personnel file
    32. 32. Third Offence: Suspension The employee is dismissed for the remainder of the day and an additional two day suspension without pay The suspension is confirmed in writing The suspension confirmation includes notification that the next infraction will result in an immediate and permanent dismissal A copy of the suspension confirmation is kept in the employee’s personnel fileFourth Offence: Dismissal The employee is dismissed immediately The dismissal is confirmed in writing (via mail) A copy of the dismissal is kept in the employee’s personnel file
    33. 33.  All TBG employees must fill out and submit an expense report, in order to receive reimbursement for any expenses occurred on behalf of the company What needs to be included:- Jobsite- Material purchased- Quantity- Type of Work- Total cost (with attached receipt)- Payment Method Any employee that fails to submit an expense report, including these specific details, will not be eligible for reimbursement
    34. 34. Each employee :Responsible for obtaining and submitting the original receiptcopy for any purchase made with any credit card under TheBeach Gardener Inc. company name, or any purchase madewith cash/credit on behalf of The Beach Gardener Inc.The back of the original receipt copy :- must include the company stamp and the specific details of the purchaseFailure to submit a receipt will result in disciplinary action.
    35. 35. Non-Competition Agreement:“You agree to refrain from soliciting work from any of TheBeach Gardener Inc. clientele for a period of 5 years. Inaddition, as an employee of TBG, taking part in any sidework is strictly prohibited, and grounds for immediatedismissal. Side work refers to any paid work fromparticipating in any contracting or landscaping servicesoutside of your employment with The Beach Gardener Inc.”
    36. 36. The purpose of this policy is to ensure the safety of those individuals whooperate company vehicles + mobile equipment. Vehicle + mobile equipmentaccidents are costly to our company, but more importantly, they may result ininjury to yourself or others. It is the responsibility of the driver to drive in a safemanner and drive defensively to prevent injuries and property damage.Operator QualificationsAll individuals who operate company vehicles + mobile equipment must have theappropriate skills, certification and/or license.A qualified operator must: Possess a valid driver’s license appropriate for the type of vehicle or mobile equipment Successfully complete a practical operating exam administered by competent and authorized personnel
    37. 37. Driver Eligibility Company vehicles and mobile equipment are to be operated by authorized employees only, expect in emergencies or repair testing by a mechanic. Spouses or family members are not authorized to operate company vehicles or mobile equipment. Any employee who has had their driver’s license revoked or suspended must immediately notify their Supervisor and discontinue operation of the company vehicle or mobile equipment. Failure to do so may result in disciplinary action, including dismissal.
    38. 38. Operator Safety RulesThe operator should be knowledgeable of the following: Their responsibilities to operate the vehicle or mobile equipment in a safe manner Familiarity and comprehension of safety requirements for the vehicle or mobile equipment which they intend to operate Manufacture’s operating and maintenance procedures How to communicate to maintenance personnel when there is a problem with a vehicle or mobile equipment
    39. 39. Vehicle + Mobile Equipment MaintenanceVehicle + mobile equipment operators must take allreasonable steps to ensure daily inspections have beencarried out in accordance with company regulations.All mobile equipment is to be inspected and maintainedaccording to the inspection schedule as a minimum.Records of all inspections and maintenance arecompleted and maintained for review and approval.
    40. 40. What is to be Done in Case of an AccidentIn an attempt to minimize the results of an accident, the driver must prevent further damage or injuriesand obtain all pertinent information and report it accurately.1. Call for medical aid, if necessary2. Secure accident scene – pull onto shoulder or side of the road3. Call the police. All accidents, regardless of severity, must be reported to the police4. Record names and addresses of driver, witnesses, and occupants of the other vehicles and anymedical personnel who may arrive at the scene5. Record the following information:  License number of the other driver  Insurance company names and policy numbers of other vehicles  Make, year, model of other vehicles  Date and time of accident  Overall road and weather conditions6. Draw a diagram of the accident scene and note the street names and locations of traffic signs,signals, etc.7. Do not discuss the accident with anyone at the scene except the police. Do NOT accept anyresponsibility for the accident. DON’T argue with anyone8. Provide the other party with your name, address, phone number, driver’s license number, andinsurance information9. Immediately report the accident to your Supervisor and provide a copy of the accident and/or yourwritten description of the accident
    41. 41. Purpose of this PolicyTo provide a standard practice for defining responsibility formaintenance and the reporting of company vehicles and equipmentincluding the management of all related operating costs.Vehicle + Equipment Maintenance PolicyThe Beach Gardener Inc. (TBG) is committed to ensuring compliancewith local regulations and authorities pertaining to the maintenance ofall company vehicles and equipment, licensing/permits, insurance andinspections.Vehicles, equipment and parts will be purchased to ensure ourequipment is in compliance with regulated standards. All repairs will beperformed in a manner that ensures these standards are maintained.
    42. 42. The Beach Gardener Inc. privacy policy is designed to assistyou in understanding how we collect and use the personalinformation you provide to us.How do we collect personal information?We obtain the personal information we collect directly fromthe potential employee or contractor. During the applicationprocess, most potential employees and contractors provideus with a resume, which includes personal information,skills and experience. They also may complete ourEmployment Application form. Once a candidate is hired,they are required to complete our Employee Informationform.
    43. 43. Type of information we collect and holdThe personal information we collect is related to the practice ofhiring and employment: Personal information is collected and recorded from potential employees and contractors for the purpose of hiring and reference checking All personal information that is normally required to be transferred between an employee and an employer in the context of an employment relationship, including but not limited to, personal address, tax information, banking details, skills, experience and information that might be relevant to a worker’s compensation claim
    44. 44. Purpose for collecting and holding personal informationWe collect and hold personal information of potential employees, contractors andcurrent/previous employees to: Gain a comprehensive understanding of skills and experience Conduct an independent verification of skills and experience through reference checks Assess suitability for positions we are seeking to fill or positions that may come available in the future For payroll, filling of tax information and filling worker’s compensation claimsWe provide every effort through physical and technological security measures to protectpersonal information from unauthorized access, modifications and disclosure.Disclosing of your personal information We do not disclose the personal information of potential employees, contractors or current/previous employees, expect where it is required by law.
    45. 45.  Employer and Senior Management (OHSA Section 25 & Section 26) Supervisor (OHSA Section 27) Employees/Workers (OHSA Section 28) JHSC Health and Safety RepresentativesRefer to OH&S Act and Regulations
    46. 46. 27. (1) A supervisor shall ensure that a worker,(a) works in the manner and with the protective devices, measures and procedures required by this Act and the regulations; and(b) uses or wears the equipment, protective devices or clothing that the worker’s employer requires to be used or worn (2) Without limiting the duty imposed by subsection (1), a supervisor shall,(a) advise a worker of the existence of any potential or actual danger to the health and safety of the worker of which the supervisor is aware;(b) where so prescribed, provide a worker with written instructions as to the measures and procedures to be taken for the protection of the worker;(c) take every precaution reasonable in the circumstances for the protection of the worker
    47. 47. 28. (1) A worker shall,(a) work in compliance with the provisions of this Act and the regulations;(b) use or wear the equipment, protective devices or clothing that the worker’s employer requires to be used or work;(c) report to his or her employer or supervisor the absence of or defect in any equipment or protective device of which the worker is aware and which may endanger himself, herself or another worker; and(d) report to his or her employer or supervisor any contravention of this Act or the regulations or the existence of any hazard of which he or she knows
    48. 48. 28. (2) No worker shall,(a) remove or make ineffective any protective device required by the regulations or by his or her employer, without providing an adequate temporary protective device and when the need for removing or making ineffective protective device has ceased, the protective device shall be replaced immediately;(b) use or operate any equipment, machine, device or thing or work in a manner that may endanger himself, herself or any other worker; or(c) engage in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct (3) A worker is not required to participate in a prescribed medical surveillance program unless the worker consents to do so
    49. 49.  Supervisor Responsibilities:- Ensure all employees and visitors on site wear approved safety footwear, approved hard hats, and approved safety glasses- Employees are trained in use and care of PPE they are using- PPE is cleaned and inspected regularly- Defective or damaged equipment is removed from service- PPE requirements are communicated to all new hires, subcontractors, and visitors to the site
    50. 50.  Employee Responsibilities:- Purchase and come to site wearing approved safety footwear (employee provided), approved hard hats (TBG provided), approved safety glasses (TBG provided)- PPE is worn whenever necessary- PPE is cleaned and inspected regularly- Defective and damaged equipment is removed from service- Participate in PPE training- Not to remove or make ineffective any protective device required by regulation or employer
    51. 51. TBG Landscape Inc. values the safety and well-beingof our employees and will work with them to provideevery reasonable safety measure possible. In pursuitof our high-safety standards, and in compliance withFederal and Provincial compliance regulations, TBGLandscape Inc. will provide WHMIS (WorkplaceHazardous Materials Information System) trainingfor all employees.
    52. 52. TBG Landscape Inc. will:1. Meet all provincial legislative standards as outlined in the Occupational Health and Safety Act and will ensure that information and training on hazardous materials is provided to all staff2. Ensure that all containers that hold hazardous materialshave appropriate labels and are no more than three yearsold3. Ensure that that Material Safety Data Sheets (MSDS) areavailable to provide additional information and detail hazardand precautionary information
    53. 53. 4. Ensure that all workplace hazardous materials includeSupplier labels, and that suppliers provide the appropriatesupplier labels and MSDS5. Ensure that workers will have full access to supplier labelsand MSDS information
    54. 54. In accordance with the Occupational Health and Safety Act,R.R.O. 1990, REGULATION 860, 7. (1), TBG Landscape Inc. iscommitted to ensuring that each employee is instructed on:(a) the contents required on a supplier label and workplace label, and the purpose and significance of the information contained on the labels;(b) the contents required on a material safety data sheet and the purpose and significance of the information contained on a material safety data sheet
    55. 55. (c) procedures for the safe use, storage, handling and disposal of acontrolled product(d) procedures for the safe use, storage, handling and disposal of acontrolled product when it is contained or transferred(e) procedures to be followed when fugitive emissions arepresent; and(f) procedures to be followed in case of an emergency involving acontrolled product*WHMIS training for all TBG Landscape Inc. employees will beadministered through an online training course provided by LandscapeManagement Network (LMN)
    56. 56.  Every TBG Landscape Inc. employee must participate in WHMIS training and education Employees must report any violation of the Act or regulations to their immediate supervisor, Human Resources, or JHSC representative Employees shall inform their immediate supervisor, Human Resources, or JHSC representative in the event that they do not have the proper information on a controlled product (i.e. the MSDS is missing, damaged, or illegible)
    57. 57.  Purpose:A hazard, if not corrected can cause accidents andincidents. Hazard Reporting form is designed to beused to stop accidents before they occur Objective:Eliminate the possibility of accidents/incidents due tohazards that have not been identified
    58. 58.  Employees:Be aware of surroundings. Responsible for inspecting worksite prior to beginningwork- Verbally report any perceived hazard to Supervisor- Provide supervisor with recommendations on how to eliminate or control the hazard- Escalate the issue to management if Supervisor does not respond Supervisor:Discuss the hazard and controls with employees and complete Hazard Reporting Form- Respond to employee concerns within 24 hours, if “A” hazard, immediately- Take corrective action to address hazard concern- Provide a copy of the Hazard Reporting form to Management
    59. 59.  Management:- Ensure action is taken to reduce/eliminate the hazard- Initial (sign) the Hazard Reporting Form Email: safety@tbglandscape.com
    60. 60. “A” Hazard- Immediate risk to worker health + safety- High exposure to risk- Potential for severe injury- Failure to comply with government health + safety laws and regulations“B” Hazard- Potential risk to worker health + safety- Moderate exposure to risk- Potential for moderate injury- Failure to comply with recommended work practices“C” Hazard- Low immediate risk to worker health + safety- Low exposure to risk- Potential for long-term injury due to repeated exposure to risk
    61. 61. A hazard analysis will assist in determining: What are the steps in the work activity What are the potential hazards in the work activity What are the protective measures for the safety of our workers assigned to infrequently performed work activitiesTo properly conduct a hazard analysis, the followingresources could be consulted: Legislation Existing practices and procedures Previous accident reports Worker knowledge – unsafe conditions, known hazards
    62. 62. 1. Breakdown of work activityWork activity is a segment of the operation necessary to advance thework- Supervisor identifies the work activity for hazard analysis- Supervisor in charge of the activity will breakdown the activity into steps in the correct sequence; with assistance from others as required2. Identify potential hazardsIdentify work activities with potential for injury and illness. Withinthese work activities, identify specific hazards that exist. Hazardidentification is based on observation of the job, previous knowledgeof accident and injury causes and personal experience- Potential hazards are identified for each work activity
    63. 63. 3. Hazard risk rating (The A, B, C classification system is used to assess the level of risk)Factors in assigning a job hazard rating include:- Accident frequency and severity- Potential for severe injury or illness- Newly established jobs- Modified jobs- Infrequently performed jobs4. Preventative measures and controlsWhen all hazards have been identified, determine ways to eliminate or control the hazards- Eliminate hazard: most effective measure- Contain the hazard: if the hazard cannot be eliminated, then prevent contact- Revising work procedures: modify steps that are hazardous or add additional steps to provide safety
    64. 64. 5. Communication of job hazard analysis to workers- Upon completion of job hazard analysis, communicate the results with all workers who are, or will be, performing the job.- Ensure all the basic steps have been discussed and suitable controls are in place- Workers and supervisor must sign the document- Supervisors are responsible for ensuring that workers are following the appropriate control procedures
    65. 65. Purpose of a lock-out: to ensure that all energysources are isolated and effectively controlled prior toany work being on or in close proximity to machinery orequipment.Lock-out: Physically neutralize all energies in a piece ofequipment prior to performing maintenance or repairwork. Lock-outs generally involve: Stopping all energy flows Locking switches and valves Securing the machine, device or power transmission line in a de-energized state
    66. 66. Isolation Procedure for all Energy Sources:Prior to starting work on any machinery, equipmentor process, it is required to isolate the energysource using the five-step process: Lock, Tag, Clear,Try and Release.Equipment removed from service because of safetyconcerns must be locked, tagged, cleared and triedby the person in charge of the work to ensure that itcannot be used.
    67. 67. Step 1: Lock1.1 Person in charge will notify all affected personnel ofthe extent and duration of the shutdown.1.2 Person in charge will ensure that all machinery ,equipment and process are shutdown, locked, andtagged.1. Employees working on or near equipment must placetheir assigned lock and tag at the lockout point(s).
    68. 68. Step 2: Tag2.1 Tag must be securely attached to each lock2.2 The tag must be made on non-conductive material2.3 The tag must include the words “DO NOT OPERATE,”the name of the worker and date of lockoutStep 3: Clear3.1 The person in charge will clear the machinery,equipment or process of any hazards or people
    69. 69. Step 4: Try4.1 The person in charge will try to activate the equipment once he/she is certainthat all energy sources are locked-out, tagged and clear.(a) Operate equipment controls to ensure the machinery, equipment or process will not activate(b) Ensure the machinery, equipment or process are returned to the off or neutral position after test(c) Relieve/restrain any residual/stored energy and ground electrical energy stored in capacitors(d) Visually check to determine energy sources have been neutralized and test with appropriate test equipment
    70. 70. Step 5: Release5.1 The person in charge will release the equipment for repairsonce he/she has assessed that everything is properly locked out5.2 The individual employees lock and tag must remain on anysystem until:(a) Repair of the system is complete and is safe to operate(b) Responsibility for the system has been turned over to another employee and the lock and tag of the employee accepting the responsibility is securely attached to the equipment
    71. 71. Definitions:Near Miss – situation where injury or damage did not occur but could have if theconditions were slightly differentLost Time Injury – any injury that prevents the employee from coming to work the dayfollowing the injuryOccupational Illness – employee’s health is impaired, resulting from exposure in theworkplaceIncident – property is damaged but no injury to employeeMedical Aid – medical treatment is given by a doctor, but the injury only requires theday the injury occurred offFirst Aid – injuries that can be treated on the job without any days off
    72. 72.  Responsibilities:Employees – required to report all accidents/incidents immediately to their immediatesupervisorSupervisors – required to conduct initial investigation and submit reports using theAccident/Incident Report + Investigation FormManagement Team – required to determine if there is need, and if necessary, carry out adetailed investigation. Also required to determine the cause, recommend corrective action andreport to ownerJoint Health and Safety Committee – required to carry out a detailed investigation,identify hazards, determine the cause and recommend corrective action. JHSC participation offersemployees assurance that the investigation is a fact-finding not fault-finding exerciseOwner – required to review all reports, determine corrective action and ensure the correctionis implemented
    73. 73.  Procedure:1. Employee immediately reports work related accident to supervisor2. Administer first aid, as required. If medical aid is required, arrange transportation for injured employee3. Provide injured employee with Return to Work package as soon as possible after injury4. Eliminate hazard, if possible, or if employee is critically injured, preserve the accident scene5. Management team with JHSC will immediately investigate and complete Accident/Incident Report6. Owner will review the Accident/Incident report and Investigation form and ensure corrective action is implemented. Copies will be sent to appropriate bodies
    74. 74. TBG employees with First Aid Certification: Danielle O’Neill- TBG Office Eric Faulds - Supervisor Brock Kiely - Mattias’ Crew Joe Ash - Solaris Andrew Todd - Solaris Kelly Cronin - Tuxedo Lake Fraser Cossar - Tuxedo Lake Matthew Powless - Solaris David Douglas - Mattias’ Crew Melissa Rowley - Mike Wood’s Crew Joe Jones - Frank Dusseault’s Crew Chris O’Neill - Supervisor
    75. 75. “TBG will provide transportation to the hospital,doctor’s office or employee’s home, following an illnessof injury”Method of transportationRefusal of transportationResponsibilities of the individual accompanying theinjured employee
    76. 76. Definition:Process or strategy of safely returning employees to theworkplace in a timely manner. The goal is to return theemployee to their pre-injury position through completecooperation of employee and employerPurpose:Cooperate with all employees who have been injured on ajobsite and provide a modified work program to ensure anearly and safe return to work
    77. 77. Early and Safe Return to Work Program1. Maintaining contact with injured employees and their health care provider(s)to determine when they may be able to return to work2. Offering modified work that allows employees to stay employed3. Using the WSIB’s Functional Abilities form to assess limitations and providework that is within the employee’s abilities4. Maintaining contact and working with the WSIB to bring injured employeesback to work5. Making sure that employees are aware of the company’s ESRTW program sothey know modified work is available if they are injured
    78. 78. Roles and Responsibilities:Employer will:1. Contact injured employee, remain in regular contact, offer modified work, and pay full wages on the day which the injury occurred2. Provide WSIB information, as required3. Provide employee with Functional Abilities form for completion by health care provider4. Inform injured employees about the Return to Work program5. Set specific timelines for the employee’s return to work6. Review the employee’s progress regularly and advise employee of their obligations to cooperate
    79. 79. Role and Responsibilities:Employee Will:1. Contact/notify the supervisor/office immediately of any injury2. Stay in regular contact3. Cooperate in identifying suitable modified work4. Provide WSIB information, when requested5. Return within 24 hours with the Functional Abilities form completed by health care provider6. Assist employer in developing an early and safe return to work
    80. 80. Role and Responsibilities:The injured employee’s Health Care Providerwill:1. Provide timely health/medical and functional abilities information2. Fill out the Functional Abilities form to be returned to the employer3. Make timely decisions on benefits and return to work
    81. 81. Role and Responsibilities:The WSIB will:1. Explain what to expect through the RTW process2. Educate both worker and employer on what they are expected to do3. Explain the rights and obligations of the worker4. Explain who you can ask for help5. Monitor the worker’s activity, progress, and cooperation between employer and worker6. Obtain and clarify functional abilities information7. Help resolve difficulties and disputes through the process8. Provide ergonomic and/or mediation services, and/or site visits to help you and your employer through the process9. Make decisions on all claim-related and compliance issues
    82. 82. Goals:1. Evaluate each employee’s situation based on their health careprovider’s report and recommendations and provide modifiedwork to suit the degree of injury2. Assist and encourage employees to return to their pre-injuryposition, when possible3. Identify suitable positions for accommodating injuredemployees in order to help facilitate the early and safe return towork program
    83. 83.  Employee will immediately report any work related accident/injury to their immediate supervisor or JHSC rep Supervisor will carry out any necessary first aid treatment and call and ambulance immediately If no ambulance is necessary, supervisor will escort injured employee to the employee’s home, the nearest clinic, or the hospital Supervisor or JHSC rep will provide injured employee with a copy of the Functional Abilities Form which must be completed by the health care provider and submitted back to the TBG office within 24 hours Supervisor will notify the Health and Safety Coordinator about the injury as soon as possible, who, in turn, will complete and send a Form 7 to WSIB (within 3 days of being informed about the accident/incident)
    84. 84.  Supervisor and JHSC rep will complete and submit the Accident/Incident Reporting Form, following a detailed investigation of the event Injured employee will return the completed Functional Abilities Form within 24 hours Owner, supervisor, and Health and Safety Coordinator will review and assess any physical limitations set out in the FAF by the injured employee’s health care provider Based on the assessment of any physical limitations, recommendations of available modified work will be made to the injured employee If employee accepts modified work, the supervisor and Health and Safety Rep will get the employee started and monitor and assess the employee’s progress on a continual basis If recommended modified work is declined, the supervisor and Health and Safety Rep will inform the injured worker that the case will be forwarded to the WSIB for a resolve
    85. 85. A change or modification to the job or workplace so that the work is within the injured employee’s functional capabilities and the risk of injury is reduced. Types of AccommodationsRestructure position Anti-vibration tools Light shop work, clean-upRe-assign duties Work platforms Light brush work, paintingReduced hours Chair with back support Delivery drivingFrequent rest periods Heavy tools at waist height Training in selected field
    86. 86. The TBG Return to Work Package will include:1. Letter to the injured worker2. Letter to the health practitioner3. Functional Abilities Form4. Return to Work Case Plan5. Return to Work Contact Log
    87. 87. As part of an employee’s general responsibility toensure their own health and safety, every employee hasa right under the Act to refuse to do any work that theybelieve is likely to cause them serious harm.
    88. 88. The Occupational Health + Safety Act (OHSA) states:(3) A worker may refuse to work or do particular work where he or she hasreason to believe that,(a) Any equipment, machine, device or thing he or she is to use or operate is likely to endanger himself, herself or another worker(b) The physical condition of the workplace or the part thereof in which he or she works or is to work is likely to endanger himself or herself; or(c) Any equipment, machine, device or thing he or she is to use or operate or the physical condition of the workplace or the part thereof in which he or she works or is to work is in contravention of the Act or the regulations and such contravention is likely to endanger himself, herself or another worker
    89. 89. (4) Upon refusing to work or do particular work, the worker shallpromptly report the circumstances of the refusal to the worker’semployer or supervisor who shall forthwith investigate the report inthe presence of the worker and, if there is such a presence of one of,(a) A committee member who represents workers, if any;(b) A health and safety representative, if any; or(c) A worker who because of knowledge, experience and training is selected by a trade union that represents the worker, or if there is no trade union, is selected by the workers to represent themWho shall be made available and who shall attend without delay
    90. 90. Worker to Remain Near Work StationR.S.O. 1990, c.0.1, s. 43(5)Refusal to Work Following InvestigationR.S.O. 1990, c.0.1, s. 43(6)Investigation by InspectorR.S.O. 1990, c.0.1, s. 43(7)Decision of InspectorR.S.O. 1990, c.0.1, s. 43(8) and 43(9)Worker to Remain at a Safe Place Pending DecisionR.S.O. 1990, c.0.1, s. 43(10)Duty to Advise Other WorkersR.S.O. 1990, c.0.1, s. 43(11) and 43(12)
    91. 91. In certain circumstances, members of the JointHealth and Safety Committee who are “certified”have the right to stop work that is dangerous to anyworker. The Act sets out these circumstances andhow the right to stop work can be exercised.Occupation Health and Safety Act (OHSA):Sections 44 and 45
    92. 92. In compliance with current government legislation,all employees have a right to participate in mattersaffecting workplace health and safety. A conditionof the Act which makes employees involvementpossible is the requirement for a joint (labor andmanagement) health and safety committee (JHSC).
    93. 93. Joint Health + Safety Committee Workplaces that employ 20 or more employees on a regular basis have a legal requirement to form a Joint Health + Safety committee. At minimum, the committee must have one (1) individual representing management and one (1) individual representing the employees.
    94. 94. Joint Health + Safety Committee DutiesThe following is a brief description of the Joint Health + Safety Committeesduties: Meet, at minimum, once (1) every three (3) months Record minutes of meetings Perform monthly inspections of work areas to identify hazards Provide management with findings and written recommendations from monthly inspections Support the Safety program Review inspection and accident reports
    95. 95. Right to ParticipateTo exercise your right to participate, contactmanagement to join the Joint Health + SafetyCommittee
    96. 96. Worker Members Management MembersAndrew Todd (Certified) Mattias Soderqvist (Certified) Joel Cross Danielle O’Neill (Certified)Fraser Cossar (Certified) Jim Bradley Timothy Fass Melissa Rowley Cody Battams Jeffrey Bolingbroke Maurice Pratt Adam Youmans Scott Agnew
    97. 97.  LMN assigned courses are mandatory for ALL EMPLOYEES Employees will be paid 30 minutes/course upon completion New employees must complete all required courses within 3-month probationary period
    98. 98. Working Near Power LinesJob Site Inspection PolicyJoint Health and Safety Committee (JHSC)Snow OperationsRefer to Operations Manual

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