Welcome to the University of Google


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In 2011 The university of Sheffield made the very big decision to move a large part of its technology infrastructure over to the the huge suite of services Google provides to support educational institutions. Like so many large organisations, the University faced the problem of aging systems and several services situated on a multitude of platforms, all of which placed extra burdens on resources requiring more staff and financial support.
Unlike many other institutions, the University took the uncharted step to be the first in the UK to turn on Google functionality for its whole organisation. Firstly it gave students access to email and calendar via Google, providing dramatically improved flexibility and storage space. Following the successful implementation, staff were moved on to the same platform, and many more of the Google Apps we had acquired in the partnership were ‘switched on' for staff and students. Previously other UK institutions had only given their students some of the Google tools to use, so the University of Sheffield was breaking new ground in the UK
The University had come to a technological crossroad in terms of how collaboration and communication were facilitated. Looking at the catalogue of collaborative tools available, there was a clear need to upgrade the email and calendar tools and to provide an integrated, frictionless solution. The problem the University and other similar organisations faced is that existing enterprise products are hugely expensive.
Since turning on the huge collection of Google Apps at the University, there has been widespread acceptance and use of Docs, Calendar, Sites, Gmail, Drive Hangouts, and Chat.
Information Specialists from the University based at The School of Health and Related Research (ScHARR) have led the charge to implement these tools into their working practice. In addition they have run many online and face-to-face training and awareness sessions to encourage staff in their school and faculty to realise the potential of these tools, which also include Groups, Reader, Blogger, Scholar and YouTube to name but a few.
We will talk about the shift away from Enterprise software towards Google and the implications to how we now communicate and collaborate. The presentation will discuss the issues faced by information professionals in helping large numbers of colleagues and students make what can be deemed as an ‘uncomfortable shift' towards the Cloud and demonstrate how we have used tools such as Docs, Forms and Hangouts to encourage widespread use within our Faculty and the challenges, questions and pitfalls we faced and continue to tackle as we get deeper into the Cloud.

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Welcome to the University of Google

  1. a.tattersall@shef.ac.uk Used under a Creative Commons By Attribution Licence © Some rights reserved by yellow book http://www.flickr.com/photos/yellowbookltd/2890468436/sizes/o/in/photostream/
  2. 221/11/2012 © The University of Sheffield
  3. 3Because Google do it better Used under a Creative Commons By Attribution Licence © Some rights reserved by docklandsboy 21/11/2012 © The University of Sheffield http://www.flickr.com/photos/mogwai_83/3771087063/sizes/o/in/photostream/
  4. 4The University of SheffieldOver 25,000 students 6,500 staffWho demand more…and will continue to demandData storage, ease of access, better hardwearing systems(calendars & Email), communication tools, socialplatforms.21/11/2012 © The University of Sheffield
  5. 5Problem• Existing student email – poor interface, prefer to use their own personal email address.• Staff using external tools like Dropbox to store files.• Small inflexible file storage – students 200mb, staff not much more.• Data back up limited and unpredictable• Lack of social and Cloud based applications on campus• Existing applications inflexible, dated and costly21/11/2012 © The University of Sheffield
  6. 621/11/2012 © The University of Sheffield
  7. 7Phase 1 - StudentsCopyright UniversityThe University of Sheffield 21/11/2012 © of Sheffield
  8. 8Phase 2 - Staff 21/11/2012 © The University of Sheffield
  9. 9 Used under a Creative Commons By Attribution Licence Some rights reserved by Sam Howzit21/11/2012 © The University of Sheffield http://www.flickr.com/photos/aloha75/6963192682/sizes/l/in/photostream/
  10. ScHARRs Journey2006 Used Sketchup to redesign ScHARR Library
  11. 2007 Started the ScHARR Library Blog
  12. 2009 - HEDS Conference Calendar Launched
  13. 2009 Launched ScHARR Library YouTube Channel
  14. 2010 Moved our enquiry desk form to Google Forms
  15. 2011....we ALL took the plunge Used under a Creative Commons By Attribution Licence Some rights reserved by Joe Shlabotnik http://www.flickr.com/photos/joeshlabotnik/
  16. 1621/11/2012 © The University of Sheffield
  17. 1721/11/2012 © The University of Sheffield
  18. 18 Diffusion of Innovation21/11/2012 © The University of Sheffield http://en.wikipedia.org/wiki/Diffusion_of_innovations
  19. 19 The Gartner Hype Cycle21/11/2012 © The University of Sheffield Source: Gartner (August 2011)
  20. 2021/11/2012 © The University of Sheffield
  21. 21ScHARR and Faculty 2 hour ‘hands on’ workshopsScHARR and Faculty 20 minute Bite Size sessionsGoogle screencasts for staff and studentsOnline Google webinars and HangoutsUniversity of Sheffield events21/11/2012 © The University of Sheffield
  22. 22The tip of the icebergUsed under a Creative Commons By Attribution Licence © Some rights reserved by leoningulhttp://www.flickr.com/photos/leonpics/5017134189/sizes/z/in/photostream/ 21/11/2012 © The University of Sheffield
  23. 23Changing old habits Used under a Creative Commons By Attribution Licence Some rights reserved by Gopal Venkatesan http://www.flickr.com/photos/gopalarathnam_v/148233917/sizes/l/in/photostream/ / 21/11/2012 © The University of Sheffield
  24. £30 Goes a long way these days
  25. The Hive Community Image used with Creative Commons By Attribution Licence Some rights reserved by Mykl Roventine http://www.flickr.com/photos/myklroventine/3890246701/sizes/l/in/photostream/
  26. © The University of Sheffield
  27. Disclaimer In a Google Hangout On Air..... Everyone can see you scream Image used under a Creative Commons By Attribution Licence © Some rights reserved by Sweetie 187
  28. 28Insanity is doing the same thing over and over again and expecting different results." Albert Einstein Used under a Creative Commons By Attribution Licence © Some rights reserved by thematthewknot http://www.flickr.com/photos/thematthewknot/4839104719/sizes/l/in/photostream/ 21/11/2012 © The University of Sheffield
  29. 2921/11/2012 © The University of Sheffield