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Presentation Skills Presentation Skills Presentation Transcript

  • Pre s e ntatio n S kills
  • Pre paring an Oral Pre s e ntatio n Ch. 15, Slide 2
  • Pre paring an Oral Pre s e ntatio n • Ide ntify yo ur purpo s e . • De c ide what yo u want yo ur audie nc e to be lie ve , re me mbe r, o r do whe n yo u finis h . • Aim all parts o f yo ur talk to ward yo ur purpo s e . Ch. 15, Slide 3
  • Pre paring an Oral Pre s e ntatio n • Org anize the intro duc tio n . • Ge t the audie nc e invo lve d . • Capture atte ntio n by o pe ning with a pro mis e , s to ry , s tartling fac t, que s tio n , quo tatio n , re le vant pro ble m , o r s e lf- e ffac ing s to ry . • Es tablis h yo ur c re dibility by ide ntifying yo ur po s itio n , e xpe rtis e , kno wle dg e , o r qualific atio ns . Ch. 15, Slide 4
  • Pre paring an Oral Pre s e ntatio n • Org anize the intro duc tio n . • Intro duc e yo ur to pic . • Pre vie w the main po ints . Ch. 15, Slide 5
  • Pre paring an Oral Pre s e ntatio n • Org anize the bo dy . • De ve lo p two to fo ur main po ints . S tre amline yo ur to pic and s ummarize its princ ipal parts . • Arrang e the po ints lo g ic ally : c hro no lo g ic ally , fro m mo s t impo rtant to le as t impo rtant, by c o mparis o n and c o ntras t, o r by s o me o the r s trate g y . Ch. 15, Slide 6
  • Pre paring an Oral Pre s e ntatio n • Org anize the bo dy . • Pre pare trans itio ns . • Us e “bridg e ” s tate me nts be twe e n majo r parts (I’ ve just discussed three reasons for X; now I want to move to Y). • Us e ve rbal s ig npo s ts (however, for example, e tc .). • Have e xtra mate rial re ady . • Be pre pare d with mo re info rmatio n and vis uals if ne e de d . Ch. 15, Slide 7
  • Pre paring an Oral Pre s e ntatio n • Org anize the c o nc lus io n . • Re vie w yo ur main po ints . • Pro vide a final fo c us . Te ll yo ur lis te ne rs ho w the y c an us e this info rmatio n , why yo u have s po ke n , o r what yo u want the m to do . • Plan a g rac e ful e xit. Ch. 15, Slide 8
  • Pre paring an Oral Pre s e ntatio n Nine Te c hnique s fo r Gaining and Ke e ping Audie nc e Atte ntio n 1. A pro mis e By the end of this presentation, you will be able to . . . . 2. Drama Te ll a mo ving s to ry ; de s c ribe a s e rio us pro ble m . 3. Eye c o ntac t Co mmand atte ntio n at the be g inning by making e ye c o ntac t with as many pe o ple as po s s ible . Ch. 15, Slide 9
  • Pre paring an Oral Pre s e ntatio n Nine Te c hnique s fo r Gaining and Ke e ping Audie nc e Atte ntio n 4. Mo ve me nt Le ave the le c te rn are a . Mo ve to ward the audie nc e . 5. Que s tio ns As k fo r a s ho w o f hands . Us e rhe to ric al que s tio ns . 6. De mo ns tratio ns Inc lude a me mbe r o f the audie nc e . Ch. 15, Slide 10
  • Pre paring an Oral Pre s e ntatio n Nine Te c hnique s fo r Gaining and Ke e ping Audie nc e Atte ntio n 7. S ample s /g immic ks Award prize s to vo lunte e r partic ipants ; pas s o ut s ample s . 8. Vis uals Us e a varie ty o f vis uals . 9. S e lf-inte re s t Audie nc e wants to kno w “What’s in it fo r me ? ” Ch. 15, Slide 11
  • De s ig ning and Us ing Graphic s Ch. 15, Slide 12
  • De s ig ning and Us ing Graphic s • S e le c t the me dium . • Co ns ide r the s ize o f the audie nc e and the de g re e o f fo rmality de s ire d . • Co ns ide r c o s t, e as e o f pre paratio n , and po te ntial e ffe c tive ne s s . Ch. 15, Slide 13
  • De s ig ning and Us ing Graphic s • Hig hlig ht the main ide as . • Fo c us o n majo r c o nc e pts o nly . • Avo id o ve rkill. S ho wing to o many g raphic s re duc e s e ffe c tive ne s s . • Ke e p all vis uals s imple . Ch. 15, Slide 14
  • De s ig ning and Us ing Graphic s • Ens ure vis ibility . • Us e larg e type fo r trans pare nc ie s and s lide s . • Po s itio n the s c re e n hig h e no ug h to be s e e n. • Be s ure all audie nc e me mbe rs c an s e e . Ch. 15, Slide 15
  • De s ig ning and Us ing Graphic s • Enhanc e c o mpre he ns io n . • Give the audie nc e a mo me nt to s tudy a vis ual be fo re dis c us s ing it. • Paraphras e its ve rbal me s s ag e ; do n ’t re ad it. Ch. 15, Slide 16
  • De s ig ning and Us ing Graphic s • Prac tic e us ing yo ur vis ual aids . • Re he ars e yo ur talk, pe rfe c ting the handling o f yo ur vis ual aids . • Prac tic e talking to the audie nc e and no t to the vis ual. Ch. 15, Slide 17
  • Pre s e ntatio n Enhanc e rs Ch. 15, Slide 18
  • Pre s e ntatio n Enhanc e rs • Ove rhe ad Pro je c to r • Co s t: Lo w • Audie nc e s ize : 2-200 • Fo rmality le ve l: Fo rmal o r info rmal Ch. 15, Slide 19
  • Pre s e ntatio n Enhanc e rs • Flipc hart • Co s t: Lo w • Audie nc e s ize : 2-200 • Fo rmality le ve l: Info rmal Ch. 15, Slide 20
  • Pre s e ntatio n Enhanc e rs • Write -and -wipe Bo ard • Co s t: Me dium • Audie nc e s ize : 2-200 • Fo rmality le ve l: Info rmal Ch. 15, Slide 21
  • Pre s e ntatio n Enhanc e rs • S lide Pro je c to r • Co s t: Me dium • Audie nc e s ize : 2-500 • Fo rmality le ve l: Fo rmal Ch. 15, Slide 22
  • Pre s e ntatio n Enhanc e rs • Co mpute r Pre s e ntatio n S lide s • Co s t: Lo w • Audie nc e s ize : 2-200 • Fo rmality le ve l: Fo rmal o r info rmal Ch. 15, Slide 23
  • Pre s e ntatio n Enhanc e rs • Hando uts • Co s t: Varie s • Audie nc e s ize : Unlimite d • Fo rmality le ve l: Fo rmal o r info rmal Ch. 15, Slide 24
  • Ove rc o ming S tag e Frig ht Ch. 15, Slide 25
  • Ove rc o ming S tag e Frig ht S ympto ms o f S tag e Frig ht • S to mac h butte rflie s • Wo bbly kne e s • Po unding he art • Tie d to ng ue • S ho rtag e o f bre ath • S we aty palms • Dry thro at • Uns te ady vo ic e • Tre mbling hands Ch. 15, Slide 26
  • Ove rc o ming S tag e Frig ht Ways to Ove rc o me S tag e Frig ht • S e le c t a familiar, re le vant to pic . Pre pare 150 pe rc e nt. • Us e po s itive s e lf-talk. • Co nve rt yo ur fe ar into antic ipatio n and e nthus ias m . • S hift the fo c us fro m yo urs e lf to yo ur vis uals . Ch. 15, Slide 27
  • Ove rc o ming S tag e Frig ht Ways to Ove rc o me S tag e Frig ht • Give yo urs e lf pe rmis s io n to make an o c c as io nal mis take . • Ig no re s tumble s ; ke e p g o ing . Do n ’t apo lo g ize . • Make the lis te ne rs yo ur partne rs . Ge t the m invo lve d . • Jus t be fo re yo u s pe ak, prac tic e de e p bre athing . Ch. 15, Slide 28
  • Effe c tive Te le pho ne Calls Ch. 15, Slide 29
  • Effe c tive Te le pho ne Calls • Making Calls • Plan a mini ag e nda . • Us e a thre e -po int intro duc tio n : 1. Yo ur name 2. Yo ur affiliatio n 3. A brie f e xplanatio n o f why yo u are c alling . • Be c he e rful and ac c urate . • Bring it to a c lo s e . • Avo id te le pho ne tag . • Le ave c o mple te vo ic e -mail me s s ag e s . Ch. 15, Slide 30
  • Effe c tive Te le pho ne Calls • Re c e iving Calls • Ide ntify yo urs e lf imme diate ly . • Be re s po ns ive and he lpful. • Be c autio us whe n ans we ring c alls fo r o the rs . • Take me s s ag e s c are fully . • Explain whe n trans fe rring c alls . Ch. 15, Slide 31
  • End Ch. 15, Slide 32