The importance of editing & proofreading


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The importance of editing & proofreading

  1. 1. ManuscripteditScientific Publication:The importance of editing &proofreading
  2. 2. Objective To show how editing & proofreading can help achieve better language quality to make the manuscript consistent, logical and meaningful and thus improve its communication & readability. This is an example text. Go ahead and replace it To show how editing & proofreading can help achieve better language quality to make the manuscript consistent, logical and meaningful and thus improve its communication & readability. To present opinions and suggestions to help you assess and improve the quality of your manuscript. Your Logo
  3. 3. PUBLISHING A SCIENTIFIC PAPER PUBLISHING A SCIENTIFIC PAPER HOW DO I STA o Abstract ? W art e d I Keywords ? RT? st herw h at ? te to W ? Write a paper ri Jdgfjgds fbebfhkjdhkh bhfkjf hfheh jlkeoiio hjfhfkklkehjjjgngu Style and hngbhhklghkhgfkhefh hkfhefhewhfhewofi Experimental ? Gkufehkjehfieofhlkfglef jlewjflkejwflkj Hfhelwukfhewiufywfoy format. wiyrwelfiuhewlifuhwefl iuwhoih;owhj o APA, INTRODUCTION Bhgfiuewhfewh MLA ? ih khj kl hkjehhekjkwkkwkkwkj hhfrhhfrururjwjhjwv Figures Tables : which data Pie chart ? to put in tables ? Line graph? RESULTS & Points ? DISCUSSION Bar charts ? References? Your Logo
  4. 4. MANUSCRIPTEDIT.COM “Scientists are rated by what they finish, not by what they attempt”
  5. 5. WHY WRITE & PUBLISH RESEARCHPAPERS?  Ideally –  to share research findings and discoveries with the hope of advancing knowledge.  Practically –  to get funding  to get promotion  to get a job  to retain a job!
  6. 6. Scientific Publication is a Team Effort Journal Authors Reviewer Your Logo
  7. 7. Publication Process: From Author to Journal START Completion of research Preparation of manuscript Submission of manuscript Assignment and review Decision Rejection Revision Resubmission Re-review Acceptance Rejection Publication
  8. 8. Major reasons for rejection  Confirmatory (not novel)  Poor experimental design - Poor controls - Hypothesis not adequately tested  Inappropriate for journal  Poorly written (Improper ENGLISH)  Other factors
  9. 9. Ten characteristics of a dull paper1. Avoid Focus2. Avoid originality and personality3. Make the article really really long4. Do not indicate any potential implications5. Leave out illustrations (…too much effort to draw a sensible drawing)6. Omit necessary steps of reasoning7. Use abbreviations and technical terms that only specialists in the field can understand8. Make it sound too serious with no significant discussion9. Focus only on statistics10. Support every statement with a reference Sand-Jenson in Oikos 2007, 116 723 (C&E News Sept 10, 2007)
  10. 10. Author ResponsibilitiesPreparation and Submission of Manuscripts:General Rules:  Ensure that the work is new and original research  Ensure that all the authors listed on the manuscript are aware of submission and agree with content and support submission  Authors agree that the manuscript can be examined by anonymous reviewers.  Obtain copyright permission if figures, tables from other publications need to be reproduced  Include proper affiliation
  11. 11. To do even better …. The authors should make every effort to make a good presentation with proper usage of English grammar. “English is not my Native Language” is not a valid justification for reviewer who cannot comprehend. Reviewers do not wish to review papers that are not readable. Badly written papers are often recommended as “REJECT” by the Reviewers Some Publication office helps to edit the language for accepted manuscripts, but this only happens if the English is good enough to be reviewed.
  12. 12. Role of Editing in Enhancing Language Quality ExampleNature and the Nature research journals copyedit (subedit) scientific research papers to Ensure that the journal reads in correct English Enhance the reader’s perception of the journal Attention to language quality will impact target audience— more people will read it, cite it, it will receive more media coverage, and so on.SOURCE:
  13. 13. Attributes of Good Writing Structure and flow of writing Style of writing / ease of reading Support and evidence for points being made /thought and argument Relevance to the purpose of the writing Language, style, clarity, formatting Editing and proofing Proper referencing and bibliography
  14. 14. Grammar and spellingGrammar and spelling add to the image of a documentErrors in grammar and spelling suggest carelessness, or lack of professionalismGrammatical errors can cause confusion and slow the reader downGrammatical and spelling errors can (subconsciously) cause the reader to turn against you
  15. 15. CLARITY -Example Less Correct Less Correct More correct More correct We have analyzed this We have analyzed this This process conforms to This process conforms to process exhaustively and process exhaustively and public procurement public procurement found, at the end of our found, at the end of our investigations, that the public Competitive legislation. legislation. investigations, that the public procurement procedure procurement procedure price involved with regard to the involved with regard to the efforts at procurement in this efforts at procurement in this case are in line with current case are in line with current legislative requirements. legislative requirements.
  16. 16. EDITING & PROOFREADING Editing Editing Proofreading Proofreading • Structure • Structure • Logic • Logic • Spelling • Spelling • Flow • Flow • Grammar • Grammar • Look: formatting • Look: formatting • Mistakes • Mistakes • Style: jargon; familiar; • Style: jargon; familiar; • Repetition • Repetition formal; professional? formal; professional? • Final checks • Final checks • Necessity • Necessity – Revision control – Revision control • Inclusion/exclusion • Inclusion/exclusion – Overall presentation – Overall presentation • Hierarchy • Hierarchy – Objectives achieved? – Objectives achieved? • Sequential • Sequential – Any guidelines? – Any guidelines? • Language • Language – Distribution – Distribution • Numbering • Numbering
  17. 17. Impact of Editing on Language Quality Author submits an unedited Author submits an unedited Journal finds language Author gets manuscript edited Author gets manuscript edited Example manuscript to aajournal manuscript to journal & resubmits it to the journal & resubmits it to the journal weak and suggests professional editing A. Unedited manuscript A. Unedited manuscript B. Professionally edited B. Professionally edited In this paper, an online tool In this paper, an online tool manuscript manuscript wear estimation method, wear estimation method, In this paper, an online method, In this paper, an online method, based on feed motor based on feed motor based on the feed motor current based on the feed motor current current signals is signals, has been proposed for signals, has been proposed for Output Output current signals is proposed. A special tool wear estimation during tool wear estimation during has has proposed. A special attention has been done attention has been done machining. AAspecial attention machining. special attention has been given on monitoring Correct Correct on effect of work piece on effect of work piece has been given on monitoring clamping method on the effect of work piece the effect of work piece grammar grammar clamping method on measured current measured current clamping method on current clamping method on current signals. ItIthas been shown that Formal Formal signals and it has shown signals and it has shown signals. has been shown that that the signals vary by the current signals vary as aa the current signals vary as tone tone that the signals vary by respecting to distance of respecting to distance of function of the distance of function of the distance of cutting force from cutting force from clamping cutting force from clamping Good Good cutting force from clamping points. points. points. readability readability clamping points.
  18. 18. Impact of Editing on Language Quality Example Sentence is moreC. Published after proofreading D. Published after editing conciseIn this work the possibility of obtaining The possibility of obtaining rectilineara rectilinear motion of bodies partially motion of bodies without the use ofor totally submerged without using propellers, when partially or totallypropellers is evaluated. submerged, is evaluated . Better wordIn this study, we investigate the choice In this stureport a new technique forpossibility of measuring phosphate measuring phosphate groups ingroups in phostides by using a phospides uurier transform infraredmicroscopic Fourier transform infrared spectrometer (FTIR), and assessspectrometer (FT-IR) and assess whether this technique is easier andwhether this technique is easier and faster than using established methodsfaster thanusing established methods. No proofreading errors Technical No proofreading errors Readability is low oversight corrected Improved readability
  19. 19. Impact of Editing on Language QualityGood editing ensures Good editing depends onCorrect English (1) Skills and expertise of the professional  No grammar and punctuation errors editor (which depends on the author’s  No spelling errors ability to select a good editor)  No word/phrase choice errors (2) The process and tools the editor uses toBetter Readability ensure that there are no oversights and the  Native English correct style is followed  Crisp, formal tone and consistent style  Elimination of (3) Quality of the original manuscript ambiguity (which depends on the author/translator’s or poor logic English skills)
  20. 20. A Suggested Approach before sending tojournals What to do How to do it 1. Refer to author instructions/guidelines of reputed sure you have followed all the requirements Step1 of the journal about electronic submission journals. etc 2. Get it edited by your colleagues or avail the services of an editing professional. 3. Create a template for manuscript submission. Make sure to get your manuscript edited by professional editors . Listen to what they 1. Make a judicious selection of professional Step 2 say, especially if same criticism comes up editors. several 2. Keep a ready list of these editors in your times. website. 3. Ask for a sample editing . Review the edited manuscript and check it for consistency in language quality, style, Step 3 tone, and format. 1. Build an in-house review team, or 2. Collaborate with professional editors Ensure that the editing is made contextually, i.e. the meaning of the sentences do not get changed after editing.
  21. 21. Summary Editing enhances the quality of a manuscript by correcting errors in English and improving readability. Improperly written manuscript is often neglected by the reviewers. Availing the services of professional editors and proofreaders will help in greatly improving the quality of communication and producing an error free professional manuscript written in clear and concise English .
  22. 22. To avail
  23. 23. THANK YOU