Tally.ERP 9 for hotel management

Tally.ERP 9 for Hotel Management

© Tally Solutions Pvt. Ltd. All Rights Reserved

Agenda

• Hotel Management –An Overview

• How Hotel Management Operations are Structured

• Tally.ERP 9 for Hotel Management

• Business Process Flow

• Primary Requirement- Hence Opportunity

• Tally.ERP 9- Fitment

© Tally Solutions Pvt. Ltd. All Rights Reserved 2

Hotel Management –An Overview

HOSPITALITY

Hotel Management
An Overview

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How Hotel Management Operations are Structured



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Hotel Management
An Overview
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Hotel Management- Hospitality -An Overview

FRONT OFFICE

Hotel Management
An Overview

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Process Flow- Front Office- Room Enquiry and Reservation


Process Flow- Front Office- Room Check-In and Check-Out


Primary Requirement- Front Office-Hence Opportunities
Category/Module Major Explanation
Requirement

Front Office Room Enquiry Rooms enquiry and reservation are the major requirements for this
and Reservation industry. Handling the guest’ room enquiries via email, website,
Management walk-ins and through agents are very crucial. At any point of time,
the reception should have the complete information of empty rooms
and occupied rooms.

Bill settlement While preparing the bill, reception needs to consider the different
(Invoice) services availed by the guests. All these services need to add to the
bill. The final bill should also contain the luxury tax and service tax
information.

C-Form The lodges, will have to submit the ‘foreigners’ information to the
respective police station. The guests’ details has to be submitted in a
prescribed form called C-Form. The C-Form contains the country,
passport and visa details etc., of the guests.


Tally.ERP 9 Fitment- Front Office
SL NO Requirement Tally.ERP 9 Customisation/
Integration

1 Room setup and labeling of rooms (Ac, Non-Ac, Deluxe etc.) Yes

2 Setup service tax Yes

3 Setup the Luxury tax Yes

4 Check room availability Yes

5 Advance room booking Yes

6 Capture the guests purpose of visit Yes

7 Guests-ledger formation for room booking Yes

8 Origin information of guests- Country, Nationality, Passport Yes
No, Foreigners details etc. )

9 Reservation remarks Yes

10 Special discount setup for corporates Yes

11 Book rooms with approximate check-in and check-out date Yes

12 Manage user restriction Yes

13 Different modes of payments -Debit/Credit card, Gift Yes
voucher, Cash etc.

14 Setup the room tariff Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 10

Integration

15 Guests- room check in time and date Yes
16 Guests- advance collection and issue receipt Yes
17 Guests- registration card
19 Guests- room allotment Yes

20 Generate room bill Yes
21 Room service bill Yes
22 Laundry service bill Yes

23 Check-In report Yes

24 Print Check -Out bill (Invoice) Yes
25 Calculate luxury tax Yes
26 Calculate service tax Yes
27 Setup for discount masters Yes
28 C-Form Yes
Additional bed requirement Yes
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30 Commission charges for agents Yes


Integration

31 Telephone charges (intercom telephone charges) Yes

32 Other maintenance expenses management Yes



FRONT OFFICE

Hotel Management
An Overview

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Process Flow- Bar/ Restaurant


Primary Requirement- Bar / Restaurant- Hence Opportunities
Category/ Major Requirement Explanation
Module

Bar/ Kitchen Order Ticket Preparation of KOT is very important for Bar / Restaurant. Each order
Restaurant (KOT) from guest will be treated as single KOT. All the KOT will be send for final
billing. Therefore handling of KOT is one of the major requirement.

Billing KOT needs to be converted into final bill along with the waiter’s details and
deliver to the guest. The guests will have the flexibility to make the
payment immediately or he can add the bill to his room bill.

Multiple payment Guests can make the payment in multiple modes. The restaurant should have the
Modes flexibility to handle the same . The payment modes could be cash /debit/credit
cards etc.

Waiter wise KOT Each KOT should contain the waiter name and table details.
details


Tally.ERP 9 Fitment- Bar / Restaurant
Integration

1 Setup table masters Yes

2 Setup item masters Yes

3 Setup complementary item masters Yes

4 Manage item pricing Yes

5 Manage KOTs Yes

6 Generate automatic KOT number Yes

7 Print KOT Yes

8 Generate bill Yes

9 Calculate service tax Yes

10 Calculate VAT Yes

11 Enable user-wise billing Yes

12 Restaurant register Yes

13 Empty table list Yes

14 Cash receipts Yes

15 Multiple modes of payments (Cash/Cards/Coupon) Yes


Tally.ERP 9 Fitment- Bar / Restaurant
Integration

16 Cash summary (Cards/Cash) Yes

17 Pending KOT details Yes

18 Table timing details Yes

19 Tables reservation Yes

20 Transfer bill to room Yes

21 Calculate service tax and VAT Yes

22 Table reservation Yes

23 Manage weekend offers (price levels)



FRONT OFFICE

Hotel Management
An Overview

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Tally.ERP 9 Fitment- Banquet/Conference Hall
Integration

1 Hall reservation Yes

2 Corporate price levels Yes

3 Banquet hall bill generation Yes

4 Banquet hall register Yes

5 Bill settlement Yes

6 Hall other expenses management Yes



HOSPITALITY

Hotel Management
An Overview
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Process Flow- Stores/Purchases


Primary Requirement-Stores/Purchases- Hence Opportunities
Category/ Major Requirement Explanation
Module

Stores/ Purchases of Inventory Inventory handling is another major requirement for hotels. Each
Purchase (department Wise) department will have different requirement of items. Preparation of
s purchase order or indent, multiple supplier management, preparation of
GRN and purchase Invoice are very important.


Tally.ERP 9 Fitment- Stores/Purchases
Integration

1 Item master creation Yes

2 Purchase order/Indent generation Yes

3 Goods receipt note Yes

4 Purchase returns Yes

5 Re-order levels Yes

6 Physical stock entry Yes

7 Re-order level status report Yes

8 Physical stock register Yes

9 Inventory report Yes

10 Purchase order book Yes

11 Stock transfer report- Department-wise Yes

12 Purchase order outstanding report Yes

13 Negative stock report Yes

14 Monthly sales analysis report Yes



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Hotel Management
An Overview

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Process Flow- Accounts & MIS Reports


Tally.ERP 9 Fitment- Accounts & MIS Reports
Integration

1 Receipts and payments Yes

2 Room bill settlement Yes

3 Multiple payment modes Yes

4 Bank reconciliation Yes

5 Bank challan preparation and printing Yes

6 P&L Account Yes

7 Cash and Bank summary Yes

8 Cheque printing Yes

9 Statutory compliances Yes

10 Luxury tax form IV Yes

11 Outstanding receivable and payable Yes

12 Occupied room details Yes

13 Room reservation report Yes

14 Empty room report Yes


Tally.ERP 9 Fitment- Accounts & MIS Reports
Integration

15 Room register Yes

16 Billed and settled party report Yes

17 Complementary report Yes

18 Advanced room booking register Yes

19 Current guest list Yes

20 Department –wise profit report Yes

21 Department-wise collection report Yes

22 Group company Yes

23 Manage your outlets Yes

24 Payroll Yes

25 Integrate with third party applications Yes

26 Tracking monthly maintenance cost Yes


Thank You
For any queries please contact :- ti@tallysolutions.com
Visit : www.tallysolutions.com


Tally.ERP 9 for hotel management

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