Tally.ERP 9 for hotel management
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Tally.ERP 9 for hotel management

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Tally.ERP 9 for hotel management Tally.ERP 9 for hotel management Presentation Transcript

  • Tally.ERP 9 for Hotel Management© Tally Solutions Pvt. Ltd. All Rights Reserved
  • Agenda • Hotel Management –An Overview • How Hotel Management Operations are Structured • Tally.ERP 9 for Hotel Management • Business Process Flow • Primary Requirement- Hence Opportunity • Tally.ERP 9- Fitment© Tally Solutions Pvt. Ltd. All Rights Reserved 2
  • Hotel Management –An Overview HOSPITALITY Hotel Management An Overview S SEA CH AC UR CO R U EPO /P N TI RT ES N S OR G & ST M IS© Tally Solutions Pvt. Ltd. All Rights Reserved 3
  • How Hotel Management Operations are Structured© Tally Solutions Pvt. Ltd. All Rights Reserved 4
  • How Hotel Management Operations are Structured HOSPITALITY Hotel Management An Overview AC CO ES U AS N H TI RC N G PU & S/ M RE IS O RE ST PO RT S© Tally Solutions Pvt. Ltd. All Rights Reserved 5
  • Hotel Management- Hospitality -An Overview FRONT OFFICE Hotel Management An Overview BA T N N QU A R ET U / TA CO ES NF R ER / EN CE R A B HA LL© Tally Solutions Pvt. Ltd. All Rights Reserved 6
  • Process Flow- Front Office- Room Enquiry and Reservation© Tally Solutions Pvt. Ltd. All Rights Reserved 7
  • Process Flow- Front Office- Room Check-In and Check-Out© Tally Solutions Pvt. Ltd. All Rights Reserved 8
  • Primary Requirement- Front Office-Hence Opportunities Category/Module Major Explanation Requirement Front Office Room Enquiry Rooms enquiry and reservation are the major requirements for this and Reservation industry. Handling the guest’ room enquiries via email, website, Management walk-ins and through agents are very crucial. At any point of time, the reception should have the complete information of empty rooms and occupied rooms. Bill settlement While preparing the bill, reception needs to consider the different (Invoice) services availed by the guests. All these services need to add to the bill. The final bill should also contain the luxury tax and service tax information. C-Form The lodges, will have to submit the ‘foreigners’ information to the respective police station. The guests’ details has to be submitted in a prescribed form called C-Form. The C-Form contains the country, passport and visa details etc., of the guests.© Tally Solutions Pvt. Ltd. All Rights Reserved 9
  • Tally.ERP 9 Fitment- Front Office SL NO Requirement Tally.ERP 9 Customisation/ Integration 1 Room setup and labeling of rooms (Ac, Non-Ac, Deluxe etc.) Yes 2 Setup service tax Yes 3 Setup the Luxury tax Yes 4 Check room availability Yes 5 Advance room booking Yes 6 Capture the guests purpose of visit Yes 7 Guests-ledger formation for room booking Yes 8 Origin information of guests- Country, Nationality, Passport Yes No, Foreigners details etc. ) 9 Reservation remarks Yes 10 Special discount setup for corporates Yes 11 Book rooms with approximate check-in and check-out date Yes 12 Manage user restriction Yes 13 Different modes of payments -Debit/Credit card, Gift Yes voucher, Cash etc. 14 Setup the room tariff Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 10
  • Tally.ERP 9 Fitment- Front Office SL NO Requirement Tally.ERP 9 Customisation/ Integration 15 Guests- room check in time and date Yes 16 Guests- advance collection and issue receipt Yes 17 Guests- registration card 19 Guests- room allotment Yes 20 Generate room bill Yes 21 Room service bill Yes 22 Laundry service bill Yes 23 Check-In report Yes 24 Print Check -Out bill (Invoice) Yes 25 Calculate luxury tax Yes 26 Calculate service tax Yes 27 Setup for discount masters Yes 28 C-Form Yes Additional bed requirement Yes 29 30 Commission charges for agents Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 11
  • Tally.ERP 9 Fitment- Front Office SL NO Requirement Tally.ERP 9 Customisation/ Integration 31 Telephone charges (intercom telephone charges) Yes 32 Other maintenance expenses management Yes© Tally Solutions Pvt. Ltd. All Rights Reserved 12
  • Hotel Management- Hospitality -An Overview FRONT OFFICE Hotel Management An Overview BA T N N QU A R ET U / TA CO ES NF R ER / EN CE R A B HA LL© Tally Solutions Pvt. Ltd. All Rights Reserved 13
  • Process Flow- Bar/ Restaurant© Tally Solutions Pvt. Ltd. All Rights Reserved 14
  • Primary Requirement- Bar / Restaurant- Hence Opportunities Category/ Major Requirement Explanation Module Bar/ Kitchen Order Ticket Preparation of KOT is very important for Bar / Restaurant. Each order Restaurant (KOT) from guest will be treated as single KOT. All the KOT will be send for final billing. Therefore handling of KOT is one of the major requirement. Billing KOT needs to be converted into final bill along with the waiter’s details and deliver to the guest. The guests will have the flexibility to make the payment immediately or he can add the bill to his room bill. Multiple payment Guests can make the payment in multiple modes. The restaurant should have the Modes flexibility to handle the same . The payment modes could be cash /debit/credit cards etc. Waiter wise KOT Each KOT should contain the waiter name and table details. details© Tally Solutions Pvt. Ltd. All Rights Reserved 15
  • Tally.ERP 9 Fitment- Bar / Restaurant SL NO Requirement Tally.ERP 9 Customisation/ Integration 1 Setup table masters Yes 2 Setup item masters Yes 3 Setup complementary item masters Yes 4 Manage item pricing Yes 5 Manage KOTs Yes 6 Generate automatic KOT number Yes 7 Print KOT Yes 8 Generate bill Yes 9 Calculate service tax Yes 10 Calculate VAT Yes 11 Enable user-wise billing Yes 12 Restaurant register Yes 13 Empty table list Yes 14 Cash receipts Yes 15 Multiple modes of payments (Cash/Cards/Coupon) Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 16
  • Tally.ERP 9 Fitment- Bar / Restaurant SL NO Requirement Tally.ERP 9 Customisation/ Integration 16 Cash summary (Cards/Cash) Yes 17 Pending KOT details Yes 18 Table timing details Yes 19 Tables reservation Yes 20 Transfer bill to room Yes 21 Calculate service tax and VAT Yes 22 Table reservation Yes 23 Manage weekend offers (price levels)© Tally Solutions Pvt. Ltd. All Rights Reserved 17
  • Hotel Management- Hospitality -An Overview FRONT OFFICE Hotel Management An Overview BA T N N QU A R ET U / TA CO ES NF R ER / EN CE R A B HA LL© Tally Solutions Pvt. Ltd. All Rights Reserved 18
  • Tally.ERP 9 Fitment- Banquet/Conference Hall SL NO Requirement Tally.ERP 9 Customisation/ Integration 1 Hall reservation Yes 2 Corporate price levels Yes 3 Banquet hall bill generation Yes 4 Banquet hall register Yes 5 Bill settlement Yes 6 Hall other expenses management Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 19
  • How Hotel Management Operations are Structured HOSPITALITY Hotel Management An Overview A CC ES O AS U H N TI RC N PU G & S/ M RE IS O R ST EP O R TS© Tally Solutions Pvt. Ltd. All Rights Reserved 20
  • Process Flow- Stores/Purchases© Tally Solutions Pvt. Ltd. All Rights Reserved 21
  • Primary Requirement-Stores/Purchases- Hence Opportunities Category/ Major Requirement Explanation Module Stores/ Purchases of Inventory Inventory handling is another major requirement for hotels. Each Purchase (department Wise) department will have different requirement of items. Preparation of s purchase order or indent, multiple supplier management, preparation of GRN and purchase Invoice are very important.© Tally Solutions Pvt. Ltd. All Rights Reserved 22
  • Tally.ERP 9 Fitment- Stores/Purchases SL NO Requirement Tally.ERP 9 Customisation/ Integration 1 Item master creation Yes 2 Purchase order/Indent generation Yes 3 Goods receipt note Yes 4 Purchase returns Yes 5 Re-order levels Yes 6 Physical stock entry Yes 7 Re-order level status report Yes 8 Physical stock register Yes 9 Inventory report Yes 10 Purchase order book Yes 11 Stock transfer report- Department-wise Yes 12 Purchase order outstanding report Yes 13 Negative stock report Yes 14 Monthly sales analysis report Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 23
  • How Hotel Management Operations are Structured HOSPITALITY Hotel Management An Overview ES A AS C C H O U RC N TI PU N S/ G RE & M O IS ST R EP O R TS© Tally Solutions Pvt. Ltd. All Rights Reserved 24
  • Process Flow- Accounts & MIS Reports© Tally Solutions Pvt. Ltd. All Rights Reserved 25
  • Tally.ERP 9 Fitment- Accounts & MIS Reports SL NO Requirement Tally.ERP 9 Customisation/ Integration 1 Receipts and payments Yes 2 Room bill settlement Yes 3 Multiple payment modes Yes 4 Bank reconciliation Yes 5 Bank challan preparation and printing Yes 6 P&L Account Yes 7 Cash and Bank summary Yes 8 Cheque printing Yes 9 Statutory compliances Yes 10 Luxury tax form IV Yes 11 Outstanding receivable and payable Yes 12 Occupied room details Yes 13 Room reservation report Yes 14 Empty room report Yes© Tally Solutions Pvt. Ltd. All Rights Reserved 26
  • Tally.ERP 9 Fitment- Accounts & MIS Reports SL NO Requirement Tally.ERP 9 Customisation/ Integration 15 Room register Yes 16 Billed and settled party report Yes 17 Complementary report Yes 18 Advanced room booking register Yes 19 Current guest list Yes 20 Department –wise profit report Yes 21 Department-wise collection report Yes 22 Group company Yes 23 Manage your outlets Yes 24 Payroll Yes 25 Integrate with third party applications Yes 26 Tracking monthly maintenance cost Yes© Tally Solutions Pvt. Ltd. All Rights Reserved 27
  • Thank You For any queries please contact :- ti@tallysolutions.com Visit : www.tallysolutions.com© Tally Solutions Pvt. Ltd. All Rights Reserved 28