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Project management project scheduling

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TADELE ASMARE WHO MANAGES:This project is to construct a spectrophotometer: Adjoining is a list and description of activities for a project constructing (building) a spectrophotometer.

TADELE ASMARE WHO MANAGES:This project is to construct a spectrophotometer: Adjoining is a list and description of activities for a project constructing (building) a spectrophotometer.

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  • 1. PROJECT MANAGEMENT JAN, 2012 PROJECT MANAGEMENTBY: TADELE ASMARE Phone: +251920774757 E_mail:tadeleasmare@yahoo.com JAN, 2012 0
  • 2. PROJECT MANAGEMENT JAN, 2012 ACTIVITY: i. identify a specific project title ii. list out the different tasks to be completed to finish the project iii. estimate the duration of each of each of the activities iv. find out the logical relationship v. construct the network diagram vi. find a project completion time vii. carry out time crashing /take own assumptions viii. estimate resource requirement ix. apply project leveling 1. MANUFACTURING SPECTROPHOTOMETERThis project is to construct a spectrophotometer: Adjoining is a list and description ofactivities for a project constructing (building) a spectrophotometer.Activity description Activity Preceding Duration Man power Crashing (days) Normal(spectrophotometer design) activities required/da cost(Br) Time Cost (Br) Normal y time (days)design optical sensor A - 7 1000 8 2 1480Prepare light source B - 3 800 3 2 860design signal processor C A 9 1540 3 7 1580&scanning deviceobtain optical sensor D A 6 800 2 3 935design prism and slit E A 6 500 3 3 590obtain signal processor F C 5 700 4 4 790obtain scanning device G C 4 750 2 2 850design softwares H C 5 720 2 4 840accessoriesprepare optical sensor I B,D 6 600 2 4 712connect prosessor and J F,I 2 300 3 1 330scanning deviceconnect optical senor K E,H,G,J 2 400 5 1 440obtain prisms, slits and L E,H 4 600 3 3 670softwares vs. accessoriesconnect prism, slits M L,K 2 200 8 1 240 1
  • 3. PROJECT MANAGEMENT JAN, 2012Time related overhead expense, fixed cost, for this project is Birr 270 per day.And there is only 8 man power to be allocated. Normal Day /ManTHE NET WPRK DIAGRAM 5 6/3 E 2 A7/8 5/2 H L4/3 1 D 6/2 9/3 C Dummy 0 4 B3/4 4/2 G 7 2/5K 8 2/8 M 9 F 5/4 2/3 J 3 6 6/2 I - Identify the status of pathsPaths Duration (days) StateB-I-J-K-M 15 Non-critical pathA-D-I-J-K-M 25 Non-critical pathA-C-F-J-K-M 27 Critical pathA-C-G-K-M 24 Non-critical pathA-C-H-L-M 27 Critical pathA-E-L-M 19 Non-critical path - Project completion time = 27 days - Critical paths = A-C-F-J-K-M and A-C-H-L-M 2
  • 4. PROJECT MANAGEMENT JAN, 2012 I. Project time crashing  Step 1: establish time- cost relationship Crashing Cost – time slope = Crashing cost – Normal cost Normal time - crashing timeMax. Time that an activity to be crashed = normal cost –crashing costActivities A B C D E F G H I J K L MNormal 7 3 9 6 6 5 4 5 6 2 2 4 2time(days)Normal poj. 1000 800 1540 800 500 700 750 720 600 300 400 600 200Cost(Br)Crashing 4 2 7 3 3 4 2 4 4 1 1 3 1time(days)Crashing 1288 800 1580 935 590 790 850 840 712 330 440 670 240cost(Br)Max.time an 3 1 2 3 3 1 2 1 2 1 1 1 1activity to becrashed(days)Crash cost – 96 60 20 45 30 90 50 120 56 30 40 70 40timeslope(Br/day)  Step 2: Identifying critical paths 3
  • 5. PROJECT MANAGEMENT JAN, 2012Paths Duration (days) StateB-I-J-K-M 15 Non-critical pathA-D-I-J-K-M 25 Non-critical pathA-C-F-J-K-M 27 Critical pathA-C-G-K-M 24 Non-critical pathA-C-H-L-M 27 Critical pathA-E-L-M 19 Non-critical path  Step 3: computing PCT and costs - Normal Project time = 27 days - Total normal cost =∑( Normal poject Cost(Br)) = 8910 - Total fixe cost (Br)= 27*270 = 7290 - Crash cost = 0 - Therefore, TOTAL COST = 8910+7290= 16200  Step 4: identify the non critical path with maximum durations next to critical path. So, A-D-I-J-K-M is the required one with 25 days durations. - Crash the crtitical paths by 27-25=2 days - In the critical paths, A-C-F-J-K-M and A-C-H-L-M activity A, C and M are the common to both activities. But, C has least crashing cost per days and has to be crashed by 27-25=2 days or its maximum crashing period. And another option is crashing one activity from each path. - Computing costs, 4
  • 6. PROJECT MANAGEMENT JAN, 2012 TOTAL COST = 16200 +2*20 - 2*270 = 15700 Birr PCT = 25 days - Updating the time net work diagram 5 E6 2 A7 5 H L4 1 D 6 C7 Dummy 0 4 B 3 G 4 7 K 2 8 M 2 9 F 5 J2 3 6 I 6 - Now there are three critical pathsPaths Duration (days) StateB-I-J-K-M 15 Non-critical pathA-D-I-J-K-M 25 critical pathA-C-F-J-K-M 25 Critical pathA-C-G- K-M 22 Non-critical pathA-C-H-L-M 25 Critical pathA-E-L-M 19 Non-critical path - A-C-G-K-M is the first non critical path next to critical in duration - Critical paths, A-D-I-J-K-M, A-C-F-J-K-M and A-C-H-L-M have to be crashed by 25-22 =3 day. Among the activities A and M are the common activities. But, M is with low crashing cost per day. - So now crash M 5
  • 7. PROJECT MANAGEMENT JAN, 2012 - - Total cost 15700 + 1*40 – 1*270 = 15470 - PCT = 24 days 6E 5 2 A7 5 H L4 1 D 6 C7 Dummy 4 B3 4G 7 2K 8 1 M 9 F5 J2 3 6 I 6# Now A-C-G- K-M is the first non critical path next to critical paths. - And the critical paths have to be crashed by a maximum number of days = 24 -21 = 3 days. Here, the common activity A has to be crashed since M has been already crashed.Paths Duration (days) StateB-I-J-K-M 13 Non-critical pathA-D-I-J-K-M 24 critical pathA-C-F-J-K-M 24 Critical pathA-C-G- K-M 21 critical pathA-C-H-L-M 24 Critical pathA-E-L-M 15 Non-critical path - TOTAL COST = 15470 + 3*96 - 3*270 = 14948 - Now PCT = 21 days 6
  • 8. PROJECT MANAGEMENT JAN, 2012 - updating net work diagram 5 6E 2 A4 5 H L4 1 D 6 C7 Dummy 4 B3 4G 7 2K 8 1 M 9 F5 J2 3 6 I 6Paths Duration (days) StateB-I-J-K-M 13 Non-critical pathA-D-I-J-K-M 21 critical pathA-C-F-J-K-M 21 Critical pathA-C-G- K-M 21 Critical pathA-C-H-L-M 21 Critical pathA-E-L-M 15 Non-critical path - Now A-C-G-K-M is critical path too. And A-E-L-M, takes 15 days, is the first long non critical path next to citicals and it has to be crashed. - So crash critical paths by 21-15 =6 days. But it is difficult to crash a critical activity by once by 6 days. Commonly, all critical activities must be crashed by same number of days. 7
  • 9. PROJECT MANAGEMENT JAN, 2012critical Activities to MAX. Time Cash cost per day TOTAL Selected maximum activitiesactivities be crashed to crash crashing daysA-D-I-J-K-M D 3 45 7 J&K I 2 56 J 1 30 K 1 40A-C-F-J-K-M F 1 90 3 J&K J 1 30 K 1 40 A-C-H-L-M H 1 120 2 H &L L 1 70 G 2 50 3 G &K A-C-G-K-M K 1 40 - Since the maximum crashing days of path A-C-H-L-M is to be 2 days, the project can be crashed by 2 days now. Common activities are given priority for crashing so as to minimize crashing cost. - In A-C-G-K-M, G is only crashed for 1 day. - PCT = 19 days. 8
  • 10. PROJECT MANAGEMENT JAN, 2012 5 6 E 2 A2 4 H L3 1 D 6 C7 Dummy 4 B3 3G 7 1K 8 1 M 9 F5 J1 3 6 I 6 - PCT = 19 days. - To analysis the cost, the crashed activities each for 1 day H, L, G, J and K must be considered. - Total cost = 14948+ 1*(120 +70+50+30+40) -2*270  = 14948 + 310 -540  = 14718 Birr  Therefore, Total cost = 14718 Birr - Since the critical activities in the path A-C-H-L-M are all crashed, the project can’t be further crashed. So the optimal cost is Birr 14718. Project cost 16200 . 15700 . 15470 . 14918 . 14718 . 19 21 24 25 27 9
  • 11. PROJECT MANAGEMENT JAN, 2012Normal project completion time and its corresponding cost are 27 days and Birr 16200,respectively.The project crashing time and optimal time is same, 19 days. As a result, the optimal cost andmaximum crashing cost are equal =14718. II. Resource levelling – in levelling time – scale graph and resource histogram are used.  Hence, the resource is tried to be leveled before crashing. To do so, steps followed are:  draw critical paths on the straight lines on time – scale graph before levelling  draw the non criticals below the criticals  Draw the resource histogram before levelling.  Apply levelling to methods of levelling such as delay non critical activities, splitting non critical activities in to non sequential.  And draw activities on the time scale graph after levelling  Draw the resource histogram after levelling (the graph below is represented as follow and the histogram is given in rectangular form below each time scale graph).Resource availability 1 2 3 time 8 8 8 resource requirement 10
  • 12. PROJECT MANAGEMENT JAN, 2012 A 8 C 3 F 4 J 3 5 K 8 M1 2 4 6 7 8 9 B 3 … . . . . . .. .. .. .. I 2 .. ..1 3 D 2 2 H 2 L 3 4 5 E 3 .. .. .. .. .. .. .. .. 2 G 2 4 1 2 3 4 5 6 7 8 9 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 1 1 1 8 8 8 8 8 8 8 8 8 8 5 5 5 1 1 1 8 6 6 6 8 8 8 8 1 1 1 0 0 0 before levelling time scale graph above and resource histogram below are given 1 011 8 10 6 8 5 6 5 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 A 8 C 3 F 4 3 J 5 K 8 M1 2 4 6 7 8 9 3 B I 21 3 D 2 H 2 L 3 2 4 5 O 5 E 3 2 G 2 4 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 LEVELLED HISTOGRAM FG 5 11