Office365 internal presentation


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This is the presentation I gave to our senior management team before launching Office365 project.

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  • Service is accessible form any internet connected device; VPNvs SSL web service99.7% availabilityEIC single server vs MS farm, includes updates£750 per user 3yrs CAPEX vs £15 per user/month OPEX > £540 3yrs on only Office software
  • 1 - Office 2013 desktop and online2 - Exhange3 - Sharepoint4/5 - Lync
  • Business class Office 365 service including financially backed uptime guarantee from Microsoft (please refer to Microsoft SLA) and enterprise class security (Microsoft datacenters are SAS 70 and ISO 27001 compliant)
  • Licensing - (PC, laptop, tablet, smart phone) and users are encouraged to use the same license to upgrade their home computer Office version to 2013 through Office365 user portal.Skype can be retained on laptops for personal communication. Lync also provides presence information in Lync and Outlook (available, busy, dnd).
  • Weekly interface with user groups and emailMonthly workshop
  • P1 – no user impactP2 – impact on Pilot group usersP3 – impacting everyone elseP4 – no user impact
  • Office365 internal presentation

    1. 1. Office365 What? Office 365 is a subscription-based software suite which offers access to various services and software built around the Microsoft Office platform.
    2. 2. Office365 Why? • Accessible • Available • Feature rich • Reliable and future-proof • Cheaper
    3. 3. Office365 End user benefits • Global access to emails, documents, contacts and calendars • Single login for all services • Comprehensive, familiar and easy to use solutions – latest Office desktop applications – email – secure file sharing (better replacement for Dropbox) – screen sharing (potential replacement for WebEx) – unified messaging - instant messaging, voice and video calling, web conferencing
    4. 4. Office365 Business benefits • Predictable and flexible costs, CAPEX to OPEX • Scalable – add or remove user accounts on a monthly basis as required • Email and data storage/backup handled by Microsoft, reducing overall IT service cost • 99.7% uptime guarantee and ISO certified security • Office Professional Plus – includes upgrades to new versions at no additional cost
    5. 5. Office365 Changes to existing working practices • Login to computer and Office365 portal with email address (, not Windows user name (tsepp, taavi.sepp or taavi) • Upgrade all computers to Microsoft Office 2013 • My Documents and P-drive contents to SkyDrive Pro • No VPN for roaming users, access via Office365 Portal and Office apps • Skype > Lync
    6. 6. Office365 Training Product overview via email by IT Manager Similarity with Office 2010 eases transition to Office 2013 Microsoft online sources – context aware help in Microsoft Office 2013, Office website, YouTube channel, etc. Additional group or individual training when required
    7. 7. Office365 Questions so far?
    8. 8. Office365 How? Phased approach: Phase 1 – Preparation and technical magic Phase 2 – Pilot Phase 3 – Full Rollout Phase 4 – Post Migration Clean-up and Documentation
    9. 9. Office365 Phase 2 – Pilot Scope – 6 users covering range of locations and devices • verify business processes, interfaces, application compatibility and performance in the actual user environment under ‘near-live’ business conditions • provide feedback regarding successes and failures, providing opportunities to refine solution elements and processes prior to the full rollout phase.
    10. 10. Office365 Phase 3 – Full rollout Scope – all remaining users • lessons learned form pilot • rollout in groups by location/function
    11. 11. Office365 Phase 4 – Post Migration Clean-up and Documentation • Remove all redundant servers • Re-use server licenses where appropriate • Document the project in detail for future reference and support
    12. 12. Office365 Products that make up Office365: • Office365 admin and user portal • Office2013 Pro Plus desktop suite • Office Web Apps – Outlook, Word, Excel, PowerPoint, OneNote • Exchange Online – email • SharePoint Online – file storage and sharing • Lync Online – unified communication • SkyDrive Pro – personal storage
    13. 13. Office365 Office365 admin portal • Service dashboard • Manage users/mailboxes/ licenses/domains • Report on service usage
    14. 14. Office365 Office365 user portal Access to all related services and software
    15. 15. Office365 Office2013 Pro Plus desktop suite Similarity to Office 2010 New features and better integration with other Microsoft products Support for Office365 file sync built in
    16. 16. Office365 Office Web Apps Similar look and feel to desktop applications, reduced functionality
    17. 17. Office365 Office Web Apps View and edit documents
    18. 18. Office365 Office Web Apps Share files with internal or external parties
    19. 19. Office365 Exchange Online Reliable Secure Accessible Integrated
    20. 20. Office365 Exchange Online - Email
    21. 21. Office365 Exchange Online - Calendar
    22. 22. Office365 Exchange Online - Contacts
    23. 23. Office365 SharePoint Online File repository for all working files (excluding large media files) File versioning and Recycle Bin Accessible Sync working files to computer running Windows and Office 2013 with SharePoint Workspace
    24. 24. Office365 SharePoint Online
    25. 25. Office365 Lync Online Instant Messaging (IM), voice and video calling, web conferencing on desktop, web and mobile devices Presence information in Outlook and Lync (desktop, mobile and online) Collaborate with external parties, contractors and service providers Screen sharing Video/voice calling to Skype users
    26. 26. Office365 SkyDrive Pro Accessible Available Secure
    27. 27. Office365 SkyDrive Pro