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Dave Chetwyn slides


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Dave Chetwyn's slides from presentation on 'Roadmap to Neighbourhood Planning' from event in Huddersfield on the 3/10/2013

Dave Chetwyn's slides from presentation on 'Roadmap to Neighbourhood Planning' from event in Huddersfield on the 3/10/2013

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  • 1. Supporting Communities in Neighbourhood Planning Neighbourhood Planning Roadmap Guide Locality RTPI Planning Aid Urban Vision Enterprise CIC Community Development Foundation Dave Chetwyn Managing Director, Urban Vision Enterprise CIC Planning Adviser, Locality Vice Chair, National Planning Forum Chair, Historic Towns Forum Support Available The Eden Project URS Guidance Direct Support – professional help •  Neighbourhood area/forum designations •  Evidence, community engagement, site allocations, policy writing, plan reviews •  Submission, supporting statements Grants (up to £7,000) Costs (consultation, etc.) Professional consultants Training events Planning camp Local/regional events Resources Community Knowledge Hub Roadmap Our Approach Support, advise, enable Mediate where required Capacity building and training Overview of Neighbourhood Planning Reviewing draft neighbourhood plans Foundations: Project plan – clarity on process Robust community engagement Strong evidence base Clear aims / scope of plan Identify what you want to do differently to the local plan Clear and concise policy 1
  • 2. Neighbourhood Planning Planning Policy Neighbourhood Development Plans National Policy and Guidance Policy Neighbourhood Development Orders } Community Right to Build Orders Planning Permission Local Plans Core Strategy Supplementary Documents Area Action Plans Neighbourhood Development Plans One policy e & De Economic ve lo pm en to fL an d Statutory Development Plan Scope and Content Scope of Neighbourhood Plans Us } Comprehensive set of policies Social What difference do you want to make? Environmental What in the Local Plan to you want to modify? No point in just repeating what the Local Plan says. Project Plan What, when (timing), who, cost Getting Started 2
  • 3. Determining the Area Neighbourhood Area What is a neighbourhood – criteria? Publicise the process Core neighbourhood / optional areas Speak to people in different parts of the area Contact local groups Discuss with local authority Identify clear physical boundaries Consult Possible Approaches Getting the Area Designated Resident association area(s) High Street/local centre and environs Housing estate Village/settlement Submit: •  map of area •  statement explaining the area •  statement that the body making the application is a qualifying body (a parish council or prospective neighbourhood forum University and environs Town centre/City centre Administrative boundaries Conservation area Business park Business Areas Designated by local authority Area has to be wholly or predominantly business in nature Qualifying Bodies Town or Parish Council Neighbourhood Forum (areas with no parish council) 5 Year duration Allows business people to vote in referendum 3
  • 4. Requirements for a Neighbourhood Forum Express purpose of promoting or improving the social, economic and environmental wellbeing of an area that consists of or includes the neighbourhood area concerned Purpose reflects the character of the area in general terms. Membership open to: People living in the area People working in the area Elected members for the area Getting the Forum Designated Submit: •  •  •  •  •  name of proposed neighbourhood forum; a written constitution; name of neighbourhood area and map; contact details one neighbourhood forum member; statement that the neighbourhood forum meets legal requirements Minimum of 21 members from above groups Reasonable steps to secure one of each. Membership drawn from different places in the area and different sections of the community. Duty to Support •  Making data and maps available. •  Identifying key local strategic policies from the Local Plan. •  Advising on relevant national policies/guidance •  Sharing information on key contacts, stakeholders, etc. •  Making available venues and helping to arrange community engagement activities. •  Checking the plan prior to formal submission. •  Providing professional/technical support, such as assistance in laying out and illustrating a plan and writing plan policies. •  Providing members for neighbourhood forums or more informal working groups. •  Setting up a neighbourhood planning web page on the local authority’s website. Democratic Legitimacy Democratic Perspectives Democratic Elements Parish/Town Council Neighbourhood Forum Elected Body Self-appointed body Election every 4 years on wide range of issues Need to include 21 people living or working in the area or elected members Community Engagement (Broad range of issues and detail) Representative (Councillors) Participatory (Community engagement, volunteering) Direct voting (referendum) Referendum (Yes/No on entire plan) 4
  • 5. Community-led Plans Community Leadership Qualifying Body Community Involvement Engaging with the Community Partners Key stakeholders Volunteers Community Engagement Wider community Statutory Requirement – Publicity and Consultation Publicise the neighbourhood area (6 weeks) Publicise the neighbourhood forum application (6 weeks) Pre-submission consultation (6 weeks) Why Community Engagement is Important Statutory requirements (including in Localism Act) Developing political consensus Developing the evidence base (front loading) Submission of plan publicity (6 weeks) Better informed outcomes (community know their own place best) Referendum Realistic and deliverable plans/policies Maintaining public confidence and support Avoiding conflict, delay, cost Democratic deficit Gunning Principles 1.  Consultation must take place when a proposal is still at a formative stage. 2.  Sufficient to allow for intelligent consideration and response. 3.  Adequate time for consideration and response. 4.  Profile and Awareness Raising Product of consultation must be conscientiously taken into account. 5
  • 6. Local Partnerships Consultation Comes First! Third Sector – disabled, BME, aged, civic, environment, etc. Private Sector – chamber of trade/commerce,major employers, etc. Education – School council, university, etc. Public sector – councils, health bodies, etc. Participation or Tokenism Capacity Building Everyday Experience Specialist Knowledge Outcomes Minimal Capacity Building Intensive Capacity Building Access to Specialist Support/Enabling Relevant, Stimulating and Fun! 6
  • 7. Targeting Being Realistic – Managing Expectations Planning Accessible Feedback Timing Media Location Format Unintimidating What Not to Do The stand-in-the-library approach The talking at people at a public meeting approach The consultant-producing-options approach Evidence Base The publish-and-defend approach The boring-people-to-a-point-of-unconsciousness approach The people-are-too-stupid approach The outcomes-predetermined approach 7
  • 8. Why is the Evidence Base Important? Things You Need to Know Demographic – current and trends Understanding the area Socio-economic data and trends Identifying issues Environmental issues – flooding, air quality, etc. Identifying need Designations (heritage, landscape, wildlife, etc.) Identifying trends Transport – services, capacity, usage Identifying pressures Infrastructure – capacity, fitness for purpose, need Informing policy and proposals Housing – stock (type, tenure, condition), need Making realistic assumptions Land uses, development sites Building the Evidence Base Existing Evidence Proportionate approach Don’t get overwhelmed! Recent and robust Use Local Plan evidence base Seek help Involve other organisations The LDF, including core strategy Other local authority plans and strategies Socio-economic data (e.g. census) Technical reports (land, flooding, etc). Transport studies Strategic Housing Market Assessments Strategic Housing Land Availability Assessments. Conservation area appraisals Buildings-at-risk surveys and Landscape character studies. Statutory list (listed buildings and scheduled ancient monuments) Details of other environmental protection designations (TPOs, SSSIs, etc.) Plans from other public bodies or statutory undertakers. Community plans, parish plans and village design statement. Libraries, archives, web sites. Neighbourhood-Level Evidence Economic Business surveys Vacancy / floorspace survey Available sites survey Land values Infrastructure Transport linkages Stakeholder engagement (statutory undertakers, schools, etc.) Transport capacity analysis Traffic / pedestrian flow surveys Social/Community Housing needs survey Housing condition survey Audit of community facilities Building for Life Assessment Planning Policies Environmental Place-check Heritage audit Conservation Area Appraisals Local Lists Urban Design Analysis Open space survey & analysis 8
  • 9. Economy & Employment Town Centres, Local Centres & Retail Housing Transport Urban Design Historic Environments 9
  • 10. Natural Environment and Green Space Other Matters Health Education Culture Etc. Things to Consider Urban design – place-making Ease of movement for pedestrians Policy Example – Housing Standards Safe environments Access to community facilities Choice of modes of transport Site specific design External storage (e.g. cycle store) Tenure blind Things to Avoid Be specific Focus on subjective issues like style Layouts that create clear separation between public and private space, minimising need for walling/fencing adjacent to highway. Vague phrases – ‘high quality design’ Focus on buildings, but not places Being over-prescriptive or suppressing creative design solutions Development to face and provide active frontages and enclosure to streets and spaces. Pedestrian safety and convenience – links to surrounding footpaths, public spaces overlooked, shared surfaces, use of home zones, etc. Imposing your own preferences rather than catering for diversity Undermining viability through onerous requirements Parking to be carefully integrated into the design, so that it does not dominate public spaces. Space for refuse bins, recycling bins, etc. Each dwelling to have storage space for cycles. 10
  • 11. Useful Resources Writing the Plan Plan Template Other Possible Documents Introduction – purpose, status, monitoring, review, time period Area – general characteristics and issues Background Document Supplementary Document Consultation outcomes Vision / aims analysis of evidence Summary of process – evidence base, community engagement, etc. Non-planning matters site selection criteria Development management - planning policy & site allocations Vision and Aims Vision without action is a daydream. Action without vision is a nightmare. Japanese Proverb Developing Vision and Aims What is the area’s USP? What will help to build on this? Strengths, weaknesses, opportunities, threats How can strengths and opportunities be exploited? “Vision without action is a dream. Action without vision is simply passing the time. Action with Vision is making a positive difference.” How can the area deal with weaknesses and threats? What issues have been identified? Where do you want to be in 10 years? Joel Barker 11
  • 12. Writing the Plan Site Allocations Relate policies and proposals to the plan’s vision and aims Clear methodology Concise is often best Site selection criteria Be clear which parts form the neighbourhood plan proposal Transparent process Consider whether the policies will deliver the Community’s aspirations Get the policies checked if possible Use clear, plain, unambiguous language Avoid over-complex language and jargon Discern between must and should The Basic Conditions Have appropriate regard to national policy. Contribute to the achievement of sustainable development. The Basic Conditions Be in general conformity with the strategic policies in the development plan for the local area. Be compatible with EU obligations and Human Rights. In addition, NDOs and CRtBOs must have regard to the protection and enhancement of listed buildings and conservation areas. Considering EU Directives NPPF and Sustainable Development Sustainability Appraisal (SA) is not required. Key theme of National Planning Policy Framework Local Planning Authority should screen the plan for Strategic Environmental Assessment (SEA) – required where significant environmental effects. Local authority should consider requirements under Habitats Directive (HRA). Screening best done from an early stage in plan preparation. Useful to do an equalities impact assessment (human rights). Sustainable means ensuring that better lives for ourselves don’t mean worse lives for future generations. Development means growth. So sustainable development is about positive growth – making economic, environmental and social progress for this and future generations. The planning system is about helping to make this happen. 12
  • 13. Strategic Local Policy Local planning authority should identify strategic local policy Growth allocations Bringing the Plan into Force Key policies – strategic importance Key site allocations Probably not detailed policies e.g. housing standards and design Pre-Submission Consultaton Submitting the Plan Map of neighbourhood area Plan proposal 6 weeks Consider responses Modify the plan Consultation Statement Statement on how the plan meets the requirements of Paragraph 8 of Schedule 4B to the Town and Country Planning Act 1990, as amended by the Localism Act 2011 (basic conditions statement) Consultation Statement ‘Basic Conditions’ Statement People and organisations consulted How they were consulted Summary of main issues and concerns How these issues and concerns were addressed. Focus is on the statutory consultation … … but useful to refer to earlier community engagement and consultation. Basic Conditions: • Have appropriate regard to national policy. • Contribute to the achievement of sustainable development. • Be in general conformity with the strategic policies in the development plan for the local area. • Be compatible with EU obligations. Other Legal Requirements • The draft plan is being submitted by a qualifying body (as defined by the Act). • What is being proposed is a NDP (as defined in the Act). • The proposed NDP states the period for which it is to have effect. • Confirmation that the policies do not relate to “excluded development”· • Confirmation that the proposed NDP does not relate to more than one neighbourhood area. • Confirmation that there are no other NDPs in place within the NA. 13
  • 14. Local Authority Responsibility Check statutory process Neighbourhood area designated Neighbourhood forum designated Pre-submission consultation Publicity (6 weeks) Organise independent examination Make modifications (meeting the basic conditions) Arrange referendum Independent Examination Independent Examination Undertaken by an experienced and qualified person … … appointed by local planning authority agreed by parish/town council or neighbourhood forum Presumption for written representations … … but can be a hearing too. Can request further information if thinks plan may trigger EC Directives. Possible Recommendations Considers: Whether the plan meets the basic conditions. Whether the plan meets legal requirements. Proceed to the Referendum Modifications before proceeding to the Referendum Don’t proceed to the Referendum Whether the voting area should extend beyond the neighbourhood area. Referendum to include people beyond the boundary of the neighbourhood area Modifications Referendum Examiner’s report NOT binding 28 days notice required Local planning authority amends plan Separate business ballot if business area Can only amend to meet basic conditions More than 50% ‘Yes’ vote required Community can withdraw plan Limits on expenditure Public bodies/public money can not promote ‘yes’ vote 14
  • 15. Delivery – Developer-Led Market-led development economic recovery Access to borrowing? Delivery RSLs Public authorities (e.g. schools) Local community organisations Neighbourhood Forums? Delivery – Projects Funding and Resources •  Government funded programmes •  Lottery •  Private •  Income generating business plan Summary Who will lead? •  Local authority •  Public body •  Developer/business/private •  Voluntary/community organisation Delivery vehicles •  Partnerships •  Community organisations (e.g. development trusts) Timing Key Points Statutory development plan –use and development of land. Parish/community-led – you produce the plan and decide on scope Foundations – robust community engagement and evidence base Useful to have clear aims (and vision?). Policy should be clear, concise and unambiguous. Must meet the Basic Conditions. More than 50% vote required in referendum. A neighbourhood plan is a means to an end … think about delivery. 15