Case Study: Using IdentityManagement & a Web Portal as a    Gateway to the Cloud            Steve Young, CTO        Judson...
About Judson ISD∗ 4th largest public school district in Bexar County,  Texas (San Antonio area)∗ 22,500 students and 3,000...
Why A Cloud Approach?∗ We cannot do it all∗ Staff size decreasing∗ Budgets are shrinking∗ Student population & number of s...
Cloud (SaaS) Advantages∗ Generally very high up time∗ Offer cutting edge services∗ Low Cost or predictable recurring costs...
We Can Automate Account             Management∗ Judson ISD had automated creation, update, & retiring of  student & staff ...
Leveraging Identity in a Web Portal∗ We offer web/Cloud applications via our MyJISD  Stoneware portal to: ∗   All users (s...
Two Cloud (Saas) Examples
Live@edu∗ We did not want to host student email accounts – too  much time, $$, etc.∗ We also wanted to automate account ma...
Schoology∗ We wanted to provide a simple to use LMS for staff and  students to use at will without any technology  interve...
In Summary∗ Cloud (SaaS) deployments can be extremely efficient and cost  effective∗ But managing users can require a lot ...
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Case study using idm and a web portal as a gateway to the cloud june 2012

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Case study using idm and a web portal as a gateway to the cloud june 2012

  1. 1. Case Study: Using IdentityManagement & a Web Portal as a Gateway to the Cloud Steve Young, CTO Judson ISD, San Antonio, TX syoung@judsonisd.org
  2. 2. About Judson ISD∗ 4th largest public school district in Bexar County, Texas (San Antonio area)∗ 22,500 students and 3,000 employees∗ 31 IT staff members∗ Over 7500 desktops, laptops, tablets∗ Additional 3,200 virtual desktops∗ 189 virtual servers∗ More info at http://www.judsonisd.org/district/technology/
  3. 3. Why A Cloud Approach?∗ We cannot do it all∗ Staff size decreasing∗ Budgets are shrinking∗ Student population & number of schools increasing∗ Huge value proposition with many online services∗ Constituents want 24/7 services and cloud services are 24/7∗ Classroom learning can be extended outside of normal school day
  4. 4. Cloud (SaaS) Advantages∗ Generally very high up time∗ Offer cutting edge services∗ Low Cost or predictable recurring costs∗ Quick Deployment∗ Lower technical barriers to entry∗ Often can implement without additional staff ∗ If……..
  5. 5. We Can Automate Account Management∗ Judson ISD had automated creation, update, & retiring of student & staff accounts, file shares, email accounts and groups with UMRA (User Management Resource Administrator)∗ This allows MANY systems user information to be automated, not just Active Directory∗ Timeliness of data is increased, as is security∗ Users do not have to wait for accounts to be created, as they are created when the source HR or SIS data is created
  6. 6. Leveraging Identity in a Web Portal∗ We offer web/Cloud applications via our MyJISD Stoneware portal to: ∗ All users (staff and students) ∗ To any device ∗ To any location (in or out of network) ∗ At any time ∗ On guest network or in Starbucks∗ To do this we must know who users are and pass their credentials to disparate web applications
  7. 7. Two Cloud (Saas) Examples
  8. 8. Live@edu∗ We did not want to host student email accounts – too much time, $$, etc.∗ We also wanted to automate account management∗ We used Tools4Ever and their UMRA product to automate Live@Edu account management from AD∗ We authenticate students via AD into our portal and auto log them into Live@Edu∗ This could also be done via UMRA for Google Apps
  9. 9. Schoology∗ We wanted to provide a simple to use LMS for staff and students to use at will without any technology intervention –chose Schoology.∗ My team worked with them to be an early adopter of their API/SSO to synchronize account data and manager users.∗ We wrote a custom web app to synchronize and manage Schoology users∗ We authenticate students via AD into our portal and auto log them into Schoology
  10. 10. In Summary∗ Cloud (SaaS) deployments can be extremely efficient and cost effective∗ But managing users can require a lot of staff time∗ Automated identity management from source systems is critical∗ Identities must be further synced with SaaS systems to keep costs and staff time to a minimum∗ A portal that can pass credentials from AD and from an SSO lockbox allows users an easy one stop shop for all their applications from anywhere on any device

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