Automate Key Processes  to Extend SharePoint an AIIM Wednesday Webinar presented by Steve Weissman, Principal Analyst   Em...
SharePoint is Taking Off <ul><li>WSS installed base growing at an average annual rate of 11% </li></ul><ul><li>MOSS instal...
SharePoint is Taking Off <ul><li>75 million licensed SharePoint users in 2006; 100 million in 2009 </li></ul><ul><li>Total...
<ul><li>53.4% of IT professionals said their companies have already deployed SharePoint </li></ul><ul><li>62.2% have alrea...
If It’s Not One Thing, It’s Another <ul><li>54.2% of surveyed companies said they are  having trouble managing content on ...
If It’s Not One Thing, It’s Another <ul><li>“ We continue to see SharePoint as the ultimate Swiss army knife.”  </li></ul>...
Too Many Things to Too Many People? <ul><li>It does many things pretty well … but it does many things! </li></ul><ul><ul><...
Additional Challenge <ul><li>SharePoint is designed in the Redmond technology context </li></ul><ul><ul><li>“It even comes...
Wanted: More! <ul><li>SharePoint does many things pretty well … but it still can benefit from outside support </li></ul><u...
<ul><li>Let’s take a process-eye view </li></ul><ul><ul><li>Scanning/Imaging </li></ul></ul><ul><ul><li>E-forms </li></ul>...
Wanted: More! <ul><li>Scanning/Imaging </li></ul><ul><ul><li>To get paper documents into the system </li></ul></ul><ul><ul...
Wanted: More! <ul><li>Scanning/Imaging </li></ul><ul><li>E-forms </li></ul><ul><ul><li>To capture needed information </li>...
Wanted: More! <ul><li>Scanning/Imaging </li></ul><ul><li>E-forms </li></ul><ul><li>Workflow </li></ul><ul><ul><li>To autom...
Wanted: More! <ul><li>Scanning/Imaging </li></ul><ul><li>E-forms </li></ul><ul><li>Workflow </li></ul><ul><li>Signatures <...
Wanted: More! <ul><li>Scanning/Imaging </li></ul><ul><li>E-forms </li></ul><ul><li>Workflow </li></ul><ul><li>Signatures <...
Common Enemy #1: Paper <ul><li>It’s what binds all these SharePoint complements </li></ul><ul><ul><li>Why? Because the nee...
Common Enemy #1: Paper <ul><li>It’s what binds all these SharePoint complements </li></ul><ul><ul><li>Why? Because the nee...
Forms are Your Prime Suspects <ul><li>They’re  everywhere </li></ul><ul><ul><li>Urban myth or established fact? 85% of bus...
Forms are Your Prime Suspects <ul><li>They’re  everywhere </li></ul><ul><li>They’re  expensive </li></ul><ul><ul><li>Urban...
Forms are Your Prime Suspects <ul><li>They’re  everywhere </li></ul><ul><li>They’re  expensive </li></ul><ul><li>They usua...
Signatures Case in Point <ul><li>The timing for signing is  now </li></ul><ul><ul><li>Established facts (from AIIM communi...
No Need to Wait! <ul><li>SharePoint is taking off </li></ul><ul><ul><li>Organizations – including Microsoft – are committi...
Next Steps <ul><li>Make a priority list </li></ul><ul><ul><li>Which application(s) in what order </li></ul></ul><ul><ul><l...
Thank You! <ul><li>For questions, comments, or additional information please contact </li></ul>Steve Weissman, Principal [...
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Automate Key Processes to Extend SharePoint

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Key technologies with which to complement SharePoint in order to maximize effectiveness and value

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  • Market studies confirm growth
  • Lending credence to Microsoft’s own proclamations!
  • And reports of future intentions Just over half of respondents have deployed Another 9% plan to Still another 8% will consider it
  • But “All that glisters is not gold” -- Shakespeare
  • Mention just-completed journey thru 1000 partner descriptions and Web sites
  • Resources include Captaris, Nuance, KnowledgeLake
  • Resources include Adobe, Texcel
  • Resources include K2, AgilePoint, and Microsoft itself!
  • Resources include today’s sponsor ARX
  • Resources include EMC, Iron Mountain/Mimosa, CommVault
  • Outside help like us!
  • Automate Key Processes to Extend SharePoint

    1. 1. Automate Key Processes to Extend SharePoint an AIIM Wednesday Webinar presented by Steve Weissman, Principal Analyst Email: sweissman@hollygroup.com • Twitter: steveweissman • LinkedIn: in/steveweissman
    2. 2. SharePoint is Taking Off <ul><li>WSS installed base growing at an average annual rate of 11% </li></ul><ul><li>MOSS installed base will grow at an average annual rate of 31% over the next four years </li></ul><ul><li>– Radicati Group study Microsoft SharePoint Market Analysis, 2010-2014 </li></ul>
    3. 3. SharePoint is Taking Off <ul><li>75 million licensed SharePoint users in 2006; 100 million in 2009 </li></ul><ul><li>Total SharePoint sales > $1 billion; this year, sales will be over $1.3 billion (20%+ growth rate) </li></ul><ul><li>– Jeff Teper Corporate VP for SharePoint Microsoft Corp. </li></ul>
    4. 4. <ul><li>53.4% of IT professionals said their companies have already deployed SharePoint </li></ul><ul><li>62.2% have already deployed it or plan to deploy it </li></ul><ul><li>70.6% have already deployed it, are committed to deploying it or will consider deploying it </li></ul><ul><li>– IDC study Microsoft Office and SharePoint Traction: An Updated Look at Customer Adoption and Future Plans </li></ul>SharePoint is Taking Off
    5. 5. If It’s Not One Thing, It’s Another <ul><li>54.2% of surveyed companies said they are having trouble managing content on their SharePoint team sites used for collaboration </li></ul><ul><li>Only 22% of employees in the companies surveyed were actually using SharePoint </li></ul><ul><li>– IDC study Microsoft Office and SharePoint Traction: An Updated Look at Customer Adoption and Future Plans </li></ul>
    6. 6. If It’s Not One Thing, It’s Another <ul><li>“ We continue to see SharePoint as the ultimate Swiss army knife.” </li></ul><ul><li>– Jeff Teper Corporate VP for SharePoint Microsoft Corp. </li></ul>
    7. 7. Too Many Things to Too Many People? <ul><li>It does many things pretty well … but it does many things! </li></ul><ul><ul><li>Business intelligence </li></ul></ul><ul><ul><li>Collaboration </li></ul></ul><ul><ul><li>Portals </li></ul></ul><ul><ul><li>Search </li></ul></ul><ul><ul><li>Content management </li></ul></ul><ul><ul><li>Business forms </li></ul></ul>
    8. 8. Additional Challenge <ul><li>SharePoint is designed in the Redmond technology context </li></ul><ul><ul><li>“It even comes ‘free’ in Office!” </li></ul></ul><ul><li>But who uses only Microsoft technology? </li></ul><ul><ul><li>Though ubiquitous, even PDF doesn’t qualify </li></ul></ul><ul><ul><li>And what if you want to do more than just save, share, find, and access? </li></ul></ul>
    9. 9. Wanted: More! <ul><li>SharePoint does many things pretty well … but it still can benefit from outside support </li></ul><ul><ul><li>To add depth or to fill gaps, especially for paper reduction </li></ul></ul><ul><li>Happily, there’s a whole ecosystem of providers happy to lend a hand </li></ul>http://www.microsoft.com/solutionfinder/Marketplace/Home.aspx
    10. 10. <ul><li>Let’s take a process-eye view </li></ul><ul><ul><li>Scanning/Imaging </li></ul></ul><ul><ul><li>E-forms </li></ul></ul><ul><ul><li>Workflow </li></ul></ul><ul><ul><li>Signatures </li></ul></ul><ul><ul><li>Archiving </li></ul></ul>Wanted: More!
    11. 11. Wanted: More! <ul><li>Scanning/Imaging </li></ul><ul><ul><li>To get paper documents into the system </li></ul></ul><ul><ul><li>Urban myth or established fact? 70% of organizational data lives on paper </li></ul></ul>
    12. 12. Wanted: More! <ul><li>Scanning/Imaging </li></ul><ul><li>E-forms </li></ul><ul><ul><li>To capture needed information </li></ul></ul><ul><ul><li>HTML and InfoPath are fine, but they only do what they do </li></ul></ul>
    13. 13. Wanted: More! <ul><li>Scanning/Imaging </li></ul><ul><li>E-forms </li></ul><ul><li>Workflow </li></ul><ul><ul><li>To automate business processes </li></ul></ul><ul><ul><li>SharePoint’s workflow is fine but relatively unsophisticated </li></ul></ul>
    14. 14. Wanted: More! <ul><li>Scanning/Imaging </li></ul><ul><li>E-forms </li></ul><ul><li>Workflow </li></ul><ul><li>Signatures </li></ul><ul><ul><li>To complete many business processes, especially those requiring acknowledgments, approvals, agreements, acceptances </li></ul></ul>
    15. 15. Wanted: More! <ul><li>Scanning/Imaging </li></ul><ul><li>E-forms </li></ul><ul><li>Workflow </li></ul><ul><li>Signatures </li></ul><ul><li>Archiving </li></ul><ul><ul><li>To store documents long term </li></ul></ul><ul><ul><li>Compliance, system performance drive the train </li></ul></ul>
    16. 16. Common Enemy #1: Paper <ul><li>It’s what binds all these SharePoint complements </li></ul><ul><ul><li>Why? Because the need to physically handle paper slows processes, increases costs, introduces opportunity for error </li></ul></ul><ul><ul><li>And there sure is a lot of it! </li></ul></ul><ul><ul><ul><li>Established fact*: American printers or multifunction devices in offices and homes churned out 1.53 trillion pages [in 2007], a total [expected] to rise to 1.64 trillion by 2010. </li></ul></ul></ul><ul><ul><ul><li>Established fact**: 62% of important paper documents are still archived as paper. 25% are photocopied before being scanned. Less than 33% are systematically destroyed after scanning. </li></ul></ul></ul>**AIIM survey conducted 10/09 *IDC figures as reported in the San Jose Mercury News, 7/17/08
    17. 17. Common Enemy #1: Paper <ul><li>It’s what binds all these SharePoint complements </li></ul><ul><ul><li>Why? Because the need to physically handle paper slows processes, increases costs, introduces opportunity for error </li></ul></ul><ul><ul><li>And there sure is a lot of it! </li></ul></ul><ul><li>Goal: get it in and get it gone! </li></ul>
    18. 18. Forms are Your Prime Suspects <ul><li>They’re everywhere </li></ul><ul><ul><li>Urban myth or established fact? 85% of business processes start with a form </li></ul></ul>
    19. 19. Forms are Your Prime Suspects <ul><li>They’re everywhere </li></ul><ul><li>They’re expensive </li></ul><ul><ul><li>Urban myth or established fact? The typical business form costs $75,000 to manage through its lifecycle (design  archiving) </li></ul></ul>
    20. 20. Forms are Your Prime Suspects <ul><li>They’re everywhere </li></ul><ul><li>They’re expensive </li></ul><ul><li>They usually require signatures </li></ul><ul><ul><li>And signatures are hard to get without using paper </li></ul></ul>
    21. 21. Signatures Case in Point <ul><li>The timing for signing is now </li></ul><ul><ul><li>Established facts (from AIIM community survey 1/10) </li></ul></ul><ul><ul><ul><li>60% of respondents consider authorization signatures to be essential in their regulatory environment </li></ul></ul></ul><ul><ul><ul><li>40% of organizations said more than half of their main business processes and documents require formal signature </li></ul></ul></ul><ul><ul><ul><li>59% of respondents’ process documents would not need to be printed if a digital signature system was in place </li></ul></ul></ul><ul><ul><ul><li>43% of SharePoint users would like to apply digital signatures to SharePoint workflow processes </li></ul></ul></ul>
    22. 22. No Need to Wait! <ul><li>SharePoint is taking off </li></ul><ul><ul><li>Organizations – including Microsoft – are committing major dollars </li></ul></ul><ul><li>Solid platform getting better all the time </li></ul><ul><ul><li>Next release 5/10 (weather permitting) </li></ul></ul><ul><li>Extensible to meet your needs </li></ul><ul><ul><li>Leverage sweet spots now; seek 3rd-party point solutions as needed </li></ul></ul>
    23. 23. Next Steps <ul><li>Make a priority list </li></ul><ul><ul><li>Which application(s) in what order </li></ul></ul><ul><ul><li>Involve IT and lines of business </li></ul></ul><ul><li>Determine which complements make sense </li></ul><ul><ul><li>Remember to factor in your organization’s skills and experiences </li></ul></ul><ul><li>Research vendor alternatives </li></ul><ul><ul><li>Do it yourself or enlist outside help </li></ul></ul>
    24. 24. Thank You! <ul><li>For questions, comments, or additional information please contact </li></ul>Steve Weissman, Principal [email_address] www.hollygroup.com Twitter: steveweissman LinkedIn: in/steveweissman

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