Starting a Collaboration Revolution

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We work together in teams, across divisions and with different companies. A lot of our productive work time is lost because information is kept in departments, on file servers or in peoples heads. …

We work together in teams, across divisions and with different companies. A lot of our productive work time is lost because information is kept in departments, on file servers or in peoples heads. With the trend to distributed organizations we need to communicate more effective.

This sessions shows how companies like Atlassian and Hubspot have encouraged their employees to live and breath a collaborative culture. I will talk about 4 things that helped us work happily together like building a great work environment, focusing on people instead of roles, using tools to communicate faster and more transparently and staying away from a command & control mentality. Collaboration creates greater value, enhances achievement, and produces sustainable business models. It’s time to move from the industrial age to the information age and start the collaboration revolution!

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  • 1. STARTING A COLLABORATION REVOLUTION @svenpet
  • 2. SVEN PETERS ATLASSIAN AMBASSADOR svenpet.com @svenpet
  • 3. WHY COLLABORATE? LESS FRUSTRATION
  • 4. WHY COLLABORATE? BETTER PERFORMANCE
  • 5. HIGH PERFORMANCE PEOPLE
  • 6. HIGH PERFORMANCE PEOPLE
  • 7. things getting more complicated
  • 8. separate teams: hardware & software Error No SIM card or phone is turned off (0xff05) Confirm
  • 9. HIGH PERFORMANCE TEAMS
  • 10. BLIND UNDERSTANDING CAN CHANGE TACTICS CRITIQUE CULTURE CLEAR GOALS TRANSPARENT STATS EXCHANGEABLE
  • 11. PRODUCTIVITY COMMUNICATION
  • 12. 40% OF PRODUCTIVITY is directly connected to COMMUNICATION
  • 13. 70% INFORMATION EXCHANGE 30%
  • 14. 30% INFORMATION EXCHANGE 70% should be
  • 15. EMPOWER STOP CONTROLLING YOUR TEAM EVERYTHING
  • 16. STAND UP AGAINST PHYSICAL ISOLATION
  • 17. WHAT'S YOUR WORKSPACE LIKE?
  • 18. DO NOT DISTURB ME! SPONTANEOUS CONVERSATION?
  • 19. CHAT HERE? BOSS HIDE HERE!
  • 20. A PLACE FOR COLLABORATION
  • 21. NO BARRIERS FOR COLLABORATION no walls
  • 22. SPACE TO TALK it 's OK to chat with me
  • 23. SEE WHO'S OCCUPIED transpar ent meet ing room s
  • 24. flexible OPEN & CLOSED
  • 25. WE BUILT PORTALS! Camera TV Mac mini
  • 26. A PLACE FOR CONCENTRATION
  • 27. I DON'T WANT TO BE DISTURBED! closed door, but visible
  • 28. headphones indicate unavailability DO NOT DISTURB ME!
  • 29. DISTURB JUST ME!
  • 30. DO NOT DISTURB THE REST phone booth
  • 31. LITTLE WIERD SITS CLOSE TO THE BOSS THINKS TOO HARD TURNS KNOBS EASILY EXCITED YELLS IN EMERGENCIES
  • 32. Oper at Develo p ions ers LITTLE WIERD SITS CLOSE TO THE BOSS THINKS TOO HARD TURNS KNOBS EASILY EXCITED YELLS IN EMERGENCIES
  • 33. one tea m
  • 34. AVOID SPECIALIST ISOLATION!
  • 35. CROSS FUNCTIONAL TEAMS great tester amazing designer cool developers incredible product owner
  • 36. JUST That 's n ot DevO CROSS FUNCTIONAL TEAMS ? ps
  • 37. SHARE THE KNOWLEDGE AND UNDERSTAND EACH OTHER BETTER
  • 38. STAND UP AGAINST COMMUNICATION BARRIERS
  • 39. PLACES COMMUNICATION BARRIER 1
  • 40. WHEN WORKING REMOTE... COLLABORATION IS HARD
  • 41. WORKPLACES IN A MODERN WORLD
  • 42. WORKPLACES IN A MODERN WORLD Collocated teams
  • 43. WORKPLACES IN A MODERN WORLD people move to where they want to live
  • 44. WORKPLACES IN A MODERN WORLD people want to work where they're productive
  • 45. WORKPLACES IN A MODERN WORLD people want to work while travelling
  • 46. WORKPLACES IN A MODERN WORLD geolocation is not the limit for teams
  • 47. PEOPLE COMMUNICATION BARRIER 2
  • 48. WHERE DO POEPLE HIDE INFORMATION?
  • 49. Emails Excel sheets Word Docs
  • 50. Is that the best place to store information?
  • 51. information exchanged? she has no idea
  • 52. TIMING COMMUNICATION BARRIER 3
  • 53. SYNCHRONOUS WORK
  • 54. ASYNCHRONOUS WORK
  • 55. Productivity
  • 56. Produc tivity
  • 57. NUMBERS 2 hours/day recovering from distractions 80 % of interruptions are considered trivial Source: atlss.in/TimeWaster
  • 58. MEETING effective time in between? MEETING effective time in between? MEETING
  • 59. MEETING effective time in between! MEETING
  • 60. PLACE TIMING PEOPLE What COMMUNICATION helps ? BARRIER
  • 61. TAKE SOME PILLS
  • 62. 62 INVOLVE EVERYBODY Original Post One Day Later One Week Later
  • 63. INVOLVE EVERYBODY INDEPENDENT OF Place Role Time
  • 64. MAKE EVERYBODY UNDERSTAND AGREE DISAGREE CLARIFY
  • 65. QUESTIONS?
  • 66. THE ANSWER IS OUT THERE
  • 67. THE ANSWER IS OUT THERE
  • 68. QUESTIONS?
  • 69. for everybody QUESTIONS? GIVE ANSWERS ONCE!
  • 70. agile methodologies. ASK A QUESTION
  • 71. Ask a question
  • 72. ANSWERS QUESTIONS
  • 73. SEARCH RESULTS
  • 74. early Beta - atlassian.com/questions 2014
  • 75. CONVERSATIONS WITHOUT BARRIERS WHO USES Chat ?
  • 76. Confluence Developer Design Team Enterprise Discussions JUST THE CONVERSATIONS YOU NEED Chat Rooms
  • 77. Chat IS GREAT FOR REMOTE CONVERSATIONS ...and local! PEOPLE CAN STAY IN THE ZONE
  • 78. Chat IS GREAT FOR DIFFERENT TIMEZONES THE CHAT RECORDS ALL CONVERSATIONS THAT HAPPENED DURING THE NIGHT
  • 79. Chat CAN PULL PEOPLE INTO CONVERSATIONS with ease JUST @MENTION SOMEONE
  • 80. Chat CAN BE TURNED OFF
  • 81. Sit down, we need to talk
  • 82. JUST IF YOU CAN'T AVOID MEETINGS comin g soo Google HangOut HipChat Video n Skype
  • 83. JUST IF YOU CAN'T AVOID MEETINGS
  • 84. NEEDS MORE RESTRICTIONS GET USED TO IT WORKS UP TO 4 PEOPLE perso nal exper ience VIDEO MEETINGS DEFINITELY TIMEBOXED
  • 85. STAND UP AGAINST FOGGY GOALS
  • 86. HOW ARE WE WORKING TOGETHER? WHAT MATTERS TO US? ON WHAT DO WE FOCUS? WHAT ARE YOUR COMPANY VALUES?
  • 87. Customer Orientation Discipline Quality Risk Taking Great Place to Work Results Orientation Open Company, No Bullshit Build with Heart and Balance Don't #@!% the Customer Play, as a Team Be the Change You Seek
  • 88. YOU DON'T SET CORE VALUES, YOU DISCOVER CORE VALUES Jim Collins
  • 89. CLEAR GOALS FOR THE COMPANY
  • 90. CLEAR GOALS FOR EVERYONE DISCUSS
  • 91. TRANSPARENT GOALS
  • 92. FINE TUNE GOALS CHECK FREQUENTLY GOAL REVIEW SHORT & LONG TERM SCOPE CHANGE
  • 93. GOAL REVIEW don't allow ghost goals
  • 94. WE NEED CLEAR & TRANSPARENT GOALS FOR EFFECTIVE COLLABORATION
  • 95. STAND UP AGAINST IMPERSONAL ENVIRONMENTS
  • 96. PEOPLE
  • 97. BRING PEOPLE TOGETHER ...and get personal
  • 98. ONE WAY ONE EVENT
  • 99. FACEWALL
  • 100. FACEWALL
  • 101. Be VISIBLE & SHARE EXPERIENCES
  • 102. YOU'RE NOT CHUCK NORRIS
  • 103. COLLABORATION ...there is no switch
  • 104. EVERYONE HAS A VOICE TRANSPARENT GOALS INFORMATION FLOWS FREELY NO PHYSICAL BARRIERS GET PERSONAL
  • 105. WORK GETS DONE
  • 106. THANKS svenpet.com/talks @svenpet