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The Making of A Natural History Digital Library
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Conference session by Yu Su at the Arizona Library Association Annual Conference 2006 in Mesa, Arizona.

Conference session by Yu Su at the Arizona Library Association Annual Conference 2006 in Mesa, Arizona.

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  • The entire Sonoran Desert region covers over 200,000 square miles of surface area, over half of which is water. It includes all of the world’s biomes, is home to 60 species of mammals, more than 250 kinds of birds, 20 amphibians, at least 100 reptiles, 30 native freshwater fish, and 1,000 mineral species. Additionally, the Gulf of California (Sea of Cortez) is listed as one of the world’s most biologically diverse and productive ocean regions, supporting an estimated 6,500 species of animal life. This narrow enclosed sea has been explored scientifically since the 1800s and is an integral part of the Sonoran Desert, the only maritime desert in North America. Jacques Yves Cousteau once described the southern Sea of Cortes as the Galapagos of North America. ASDM’s digital library is the only existing digital catalog of the Sonoran Desert region, although content and usability are in early development stages.
  • Target Audience/Uses The ASDM Digital Library is designed to serve primarily: scientists from the region and worldwide in their research and documentation of the region; teachers, students (3rd grade through post-graduate), and the general public as an educational tool; governmental and land-management agencies as an authoritative resource.

Transcript

  • 1. Overview Objectives & Progresses Site Demo Strategic Implication What it Does for You Acknowledgement Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 2.
    • Sonoran Desert region
    • Sonoran Desert & the Gulf of California
    • All biocommunities contiguous with or included in the desert.
    • The lands of Sonora
    • The Baja California peninsula
    • Arizona south of the Mogollon Rim
    • Southeastern corner of California
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 3. Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
    • 200,000 square miles of surface area
    • Over half of which is water
    • All of the world’s biomes
    • 60 species of mammals, more than 250 kinds of birds, 20 amphibians, at least 100 reptiles, 30 native freshwater fish, and 1,000 mineral species.
    • The Gulf of California supports an estimated 6,500 species of animal life.
    • The only maritime desert in North America: the Galapagos of North America.
  • 4.
      • The only existing digital catalog of the Sonoran
      • Desert region
      • – - ASDM Digital Library
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 5.
    • The Museum
    • Recognized authority on the natural history of the Sonoran Desert region for more than 50 years
    • Introduced more people to the flora, fauna, and habitats of this area than has any other medium of environmental education in the southwest.
    • Nomenclature expertise and large image collections.
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 6.
    • The Library
    • Established technical infrastructure to support digital content
    • Experience and staff capacity in developing and managing digital libraries
    • Direction of building an institutional repository
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 7.
    • The beginning…
    • An online encyclopedia
    • of the Sonoran Desert
    • Public usage
    • Staff usage
    • Disperse institutional knowledge
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 8.
    • Phased approach
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006. Phase I (2001-2005) Scope analysis Feasibility study (completed) Phase II (8/2005-7/2007) Infrastructure Standards Processes collections : Plants Animals Minerals Landscape/Habitat Phase III (2007-2009) Aquatic collection; User interface; Metadata harvest Collections: Aquatic species Terrestrial species Phase IV & V Spanish mirror site; Educational tools; System integration; GPS mapping Collections: Entire Sonoran Desert region Archives (text, audio, video, art)
  • 9.
    • IT Director
    • System Coordinator
    • Principal Programmer
    • Student Programmer
    • Web Programmer Web Designer
    • Metadata Librarian
    • Preservation Librarian
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006. ASDM Executive Director Marine Biologist Director of Natural History General Curator Spanish Language Consultant Mineralogist Graphic Designer Production Coordinator/Editor 20+ volunteers The Team:
  • 10.
    • Target Audience/Uses
    • Scientists
    • Teachers, students (3rd grade through post-graduate)
    • General public
    • Governmental and land-management agencies
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 11. Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.   Task Name Schedule Specified in the Grant Proposal Task #   2005 2006 2007     8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 Task 1 Task 1 -- Collection Development                                                   Assess the collection                                                   Develop a phased collection development strategy                                                 Task 2 Task 2 -- Detailed Collection Review                                                   Identify phase 2 content                                                   Verify collection metadata                                                 Task 3 Task 3 -- Standards Selection                                                   Identify metadata standards & authority sources                                                   Verify scanning standards and image selection                                                
  • 12. Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.   Task Name Schedule Specified in the Grant Proposal Task#   2005 2006 2007     8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 Task 4 -- System Requirements                                                   Identify system interfaces                                                   Identify functional requirements for user interfaces                                                   Identify preservation requirements                                                 Task 5 -- Develop Technical Infrastructure                                                   Select, install and configure hardware                                                   Select, install and configure software                                                 Task 6 -- User Interfaces                                                   Specify, develop and test staff interfaces                                                   Specify, develop and test user interfaces                                                
  • 13. Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.   Task Name Schedule Specified in the Grant Proposal Task   2005 2006 2007     8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 Task 7 -- Operations                                                   Personnel                                                   Formalize Digital Library Oversight Committee                                                   Recruit and hire project manager                                                   Recruit and train volunteers                                                   Develop Policies and Procedures                                                   Develop system evaluation guidelines                                                   Develop selection guidelines                                                   Develop copyright and permission statements                                                   Develop preservation guidelines                                                   Develop image production workflow/guidelines                                                   Develop image quality workflow/guidelines                                                   Develop cataloging processes and guidelines                                                   Digitization & Cataloging                                                
  • 14.
    • Public Site Demo
    • Administrative Interfaces
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 15.
    • Strategic Implications (UA Library)
    • Preserve unique, distinctive local content
    • Develop a reusable vocabulary framework for southwest flora and fauna
    • Continue to build our technical infrastructure
    • Increase the visibility of UA Libraries (ASDM, KUAT, etc.)
    • Integrate with other existing projects in future (Tree of Life, AZ Atlas, etc.)
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 16.
    • Strategic Implications (ASDM)
    • Sustaining the cultural & natural heritage
    • Reach a larger cross-section of society with conservation message
    • Support creation of new educational outreach programs and research projects
    • Expand on ASDM’s existing image to cover the entire region
    • Change the way people can teach, do research, make decisions, and learn about and enjoy this unique environment
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 17.
    • Working Together
    • • Project manager (New project manager position at ASDM with guidance from steering committee)
    • • Natural history taxonomist (ASDM compiles nomenclature data)
    • • Database specialist (ASDM standardizes and transfers source data to UAL; UAL converts and loads this data into the system)
    • • Content selector (ASDM)
    • • Conservator or curator (ASDM analyzes and identifies source materials)
    • • Preparations technician (ASDM)
    • • Cataloger (ASDM with input from UAL)
    • • Scanning technician and photographer (ASDM)
    • • Quality control technician (ASDM)
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 18.
    • Working Together (Cont’d)
    • Metadata analyst (UAL leads metadata integration with input from ASDM)
    • • Data entry technician (ASDM)
    • • System Design (Partnership between ASDM and UA with user perspective provided by ASDM and best practices for design provided by UAL)
    • • Application programmer (UA develops Digital Library applications from specifications agreed in partnership)
    • • Systems administrator (UA server/database; ASDM for scanning, local networking and file transfer to UA)
    • • Network administrator (UA for server/database security and other access requirements; ASDM for local networking)
    • • Web developer and designer (UA develops user interfaces designed by ASDM and UA in partnership)
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 19.
    • What to Watch for in Collaboration / Key to Success
    • Institutional support is everything
    • Build a team, not a person
    • Project management is a full time job, at least!
    • Decision making channel needs to be very clear, regardless of your work style
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 20.
    • What ASDM Digital Library Does for You
    • An accurate, vetted tool to educate your students
    • Most up to date taxonomies of life in the desert
    • A place to see your content
    • Supply of high quality images
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.
  • 21.
    • Acknowledgement: Arizona-Sonora Desert Museum Institute of Museum & Library Services University of Arizona Library
    Presentation at the Arizona Library Association Annual Conference, Mesa, Arizona. Yu Su, Information Systems Librarian, November 16, 2006.