Uploaded on

 

  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
No Downloads

Views

Total Views
1,136
On Slideshare
0
From Embeds
0
Number of Embeds
0

Actions

Shares
Downloads
97
Comments
0
Likes
3

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. Generating Reports in Tally.ERP 9 CHAPTER 4 GENERATING REPORTS IN TALLY.ERP 9 4.1 INTRODUCTION Tally.ERP 9 provides us the capability to generate various financial statements and Management Information system reports, thereby facilitating better management, effective control and well- informed decisions. Following are some of the broad categories of reports available in Tally.ERP 9 Financial Statements Books & Registers Statement of Accounts 4.2 FINANCIAL STATEMENTS Financial Statements summarise the individual transactions to show totals, ratios and statistics required by the users to analyze the company’s financial data in a wide variety of ways. Broadly, the financial statements are classified into three major statements, which form part of the statutory requirements in most countries: Balance Sheet Profit & Loss A/c Trial Balance 4.2.1 Balance Sheet A Balance Sheet is a financial statement that reports a firm’s financial position at a specific time. It shows a balance between the assets and liabilities of a firm and the owner’s funds (i.e., Assets = Liabilities + Owner’s Equity). To view Balance Sheet: Go to Gateway of Tally > Balance Sheet. Fig. 4.2.1: Balance Sheet screen INFORMATION TECHNOLOGY TRAINING 299© The Institute of Chartered Accountants of India
  • 2. Accounting Package Select F1: Detailed/Condensed to explode the summarized information. Press F12: Configuration and set the required parameters to display the Balance Sheet according to our preferences. 4.2.2 Profit & Loss A/c Profit and Loss Account or Income Statement is a periodic statement, which shows the net result of business operations for a specified period. In Tally.ERP 9, Profit and Loss account displays the information based on the default primary groups and is updated instantly with every transaction/voucher that is entered and saved. To view Profit & Loss Account: Go to Gateway of Tally > Profit & Loss A/c Click F1: Detailed, to view the Profit & Loss Account in detailed format. Fig. 4.2.2: Profit & Loss A/c screen Press F2: Period to change the period as required. Press F12: Configuration and set the required parameters to display the Profit & Loss A/c according to our preferences. 4.2.3 Trial Balance A Trial Balance is a summary of all ledger balances to check whether the figures are correct and balanced. In Tally.ERP 9, all the ledgers appear with their ledger balances. To view the Trial Balance: Go to Gateway of Tally > Display > Trial Balance. 300 INFORMATION TECHNOLOGY TRAINING© The Institute of Chartered Accountants of India
  • 3. Generating Reports in Tally.ERP 9 Fig. 4.2.3: Trial Balance screen Tally.ERP 9 shows group wise Trial Balance. Press Shift+Enter to view details of all groups, except for groups behaving like sub-ledgers. Press F1: Detailed to detail the grouped information for further detail. Press F5: Led-wise to list all ledgers and their closing balances. 4.3 BOOKS & REGISTERS Tally.ERP 9 provides us capability to generate various books and registers for any specific period viz., month, date, and year and as on date. In Tally.ERP 9, once voucher entry is made, the transactions are automatically & immediately posted in the Day Book and other Books of Accounts without any additional effort. Tally.ERP 9 allows us to maintain and generate all primary books of accounts and registers like Cash Book Bank Book Purchase Register Sales Register Journal Register Debit Note Register Credit Note Register 4.3.1 Cash Book To generate Cash Book: Go to Gateway of Tally > Display > Account Books > Cash / Bank Book(s). Select the required Cash Ledger Account. Press Enter on the required month to view Cash transactions for a month. INFORMATION TECHNOLOGY TRAINING 301© The Institute of Chartered Accountants of India
  • 4. Accounting Package Fig. 4.3.1: Cash Book screen 4.3.2 Bank Book To generate Bank Book: Go to Gateway of Tally > Display > Account Books > Cash / Bank Book(s). Select the required Bank Account. Press Enter on the required month to view Bank transactions for a month. Fig. 4.3.2: Bank Book screen 4.3.3 Purchase Register To generate Purchase Register: Go to Gateway of Tally > Display > Account Books > Purchase Register. Press Enter on the required month to view Purchase Transactions for a month. 302 INFORMATION TECHNOLOGY TRAINING© The Institute of Chartered Accountants of India
  • 5. Generating Reports in Tally.ERP 9 Fig. 4.3.3: Purchase Register screen 4.3.4 Sales Register To generate Sales Register: Go to Gateway of Tally > Display > Account Books > Sales Register. Press Enter on the required month to view Sales Transactions for a month. Fig. 4.3.4: Sales Register screen 4.3.5 Journal Register To generate Journal Register: Go to Gateway of Tally > Display > Account Books > Journal Register > Journal Register. Press Enter on the required month to view Journal Entries for a month. INFORMATION TECHNOLOGY TRAINING 303© The Institute of Chartered Accountants of India
  • 6. Accounting Package Fig. 4.3.5: Journal Register screen 4.3.6 Debit Note Register To generate Debit Note Register: Go to Gateway of Tally > Display > Account Books > Journal Register > Debit Note Register. Press Enter on the required month to view Debit Notes for a month. Fig. 4.3.6: Debit Note Register screen 4.3.7 Credit Note Register To generate Credit Note Register: Go to Gateway of Tally > Display > Account Books > Journal Register > Credit Note Register. Press Enter on the required month to view Credit Notes for a month or press F2 and specify the period. Fig. 4.3.7: Credit Note Register screen 304 INFORMATION TECHNOLOGY TRAINING© The Institute of Chartered Accountants of India
  • 7. Generating Reports in Tally.ERP 9 4.3.8 Day Book To generate Day Book: Go to Gateway of Tally > Display > Day Book. Specify the required period to view transactions entered for that particular day, week and year or for any specified period. Fig. 4.3.8: Day Book screen 4.3.9 Stock Summary To view Stock Summary: Go to Gateway of Tally > Stock Summary. Press F12: Configure, set Show Opening balance, Goods Inwards, Goods Outwards and Closing Balance to Yes. Fig. 4.3.9: Stock Summary screen INFORMATION TECHNOLOGY TRAINING 305© The Institute of Chartered Accountants of India
  • 8. Accounting Package 4.4 STATEMENTS OF ACCOUNTS Tally.ERP 9 provides us the capability to generate, print, mail or upload various statements and reports viz., Receivables, Payable statements, Ageing Analysis Report and so on. 4.4.1 Receivables and Payables Accounts Receivables refer to amounts to be received from the sundry debtors while Accounts Payables are the amounts to be paid to sundry creditors. Tally.ERP 9 provides complete bill- wise information of amounts receivable as well as payable on party wise, group wise or Bill- wise. To view Outstandings: Set Maintain Bill-wise Details to Yes in F11: Accounting Features. Create a Party (Ledger A/c) under Sundry Debtors / Sundry Creditors group. Set Maintain balances bill by bill to Yes for the parties during ledger creation. Go to Gateway of Tally > Accounting Vouchers > Sales (F8) or Purchase (F9) accord-ingly and enter the transaction by specifying a Bill reference No. along with due dates for the amount to be received or paid in the Bill Allocations for screen. To view Receivables / Payables Reports: Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Receivables. Fig. 4.4.1: Bills Outstanding Report - Bills Receivables screen The report displays bill-by-bill outstanding for all the parties with the pending amount along with the due date. To view amounts payable by the company, select Payables in the Out-standings menu. We can also toggle between Payables or Receivables reports, by clicking F4. 306 INFORMATION TECHNOLOGY TRAINING© The Institute of Chartered Accountants of India
  • 9. Generating Reports in Tally.ERP 9 4.4.2 Ledgerwise outstanding To view individual Party wise outstanding: Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Ledger. Fig. 4.4.2: Ledger Outstandings Report screen Tally.ERP 9 provides a report displaying bill-by-bill details of all outstanding for the selected party ledger with the total outstanding amount. To view details of cleared bills, press F12: Configure and enable the required options. 4.4.3 Groupwise Outstanding To view Group Outstanding Reports: Select Group in the Outstandings menu and then select the specific group or sub group. Fig. 4.4.3: Group Outstandings Report INFORMATION TECHNOLOGY TRAINING 307© The Institute of Chartered Accountants of India
  • 10. Accounting Package 4.4.4 Ageing Analysis Report Tally.ERP 9 facilitates generation of Ageing Analysis reports for Outstandings. We can define various range of periods and view outstanding across the specified periods viz., we can specify 0 to 30 days, 30 to 45 days and 45 to 75 days and so on. To view Ageing Analysis Report: Go to Gateway of Tally > Display > Outstandings > Receivables or Payables. Select F6 (Age wise). Specify Ageing Methods and the Periods. Fig. 4.4.4: Ageing Analysis Report We may also view the Ageing Analysis report by due date or by bill date. 308 INFORMATION TECHNOLOGY TRAINING© The Institute of Chartered Accountants of India