Introduction to Sussex Research Online : Supporting researchers with open access

The what, why, how of….

Institutional Repository
Web software for making a University’s research publicly available to download and access. Allows people to browse and search through our articles, books and other research outputs.
Most UK Universities now have one.

Publishing Process
pre-print
Deposits in Sussex Research Online
Submits to journal
Paper refereed
Revised by author
post-print
Author submits final version
published
version
Published in journal

Definitions
Pre-print : an article before it has been peer reviewed
Post-Print : an article with changes and corrections after it has been peer reviewed (the researcher’s final draft)
Publisher’s copy : PDF branded, and using a template from the Publisher. We can’t normally use this

Why
So we know what we do as a University
Usage Stats
Journal Costs.
Funding Councils require it
Associating Sussex Research with Sussex. (not publishers)
Avoid re-keying information many times and confusing multiple systems
Help cross discipline research? Help Sussex researchers see other research on campus
REF. We need good metadata
Long term store of documents, useful for researchers, useful to link to.
Avoid Inter-library requests for our own research
Reduce inequalities in academia by extending access to research to poorer universities and countries
Improve citation rates

Green not gold
Gold
“Author-pays”
publication model
Green
Self-archiving
20 October, 2010

Back to SRO…
Set up in 2006. University was focused on RAE, Repository was low key
Uses Eprints web software. Free, Open Source, developed by University of Southampton. Most UK repositories use it. Standards based, supported by JISC etc.

SRO background
Research-based in terms of content focus
Journal articles
Book chapters
Conference papers
Technical reports
Working papers
Theses (From 2009/10 onwards)
SRO currently around 1600 records, just over half have a full text item, including over 80 doctoral theses

2010 Redevelopment
There’s now a University project to (re)develop SRO into a major campus system. Project includes Research Office, ITS, web team, Library, Planning Office, etc).
The goals of the Project are:
To develop and expand the use of SRO as the single repository to house UoS research outputs and associated bibliographic data, interfacing with other appropriate corporate systems
To ensure accurate and timely collection and management of data required for the RCUK research outcomes reporting, to be introduced in 2011 and the REF in 2014
To enhance the online presentation of the University’s research at the level of both individual faculty and academic unit

Why
Repositories are good at holding publication metadata
…That’s good for the REF
JISC funding projects around Eprints to ensure it fits needs for REF reporting (safety in numbers)
We need to know who is publishing what for all kinds of reasons. Funding, Management Information, Schools, web, communication, etc…

2010 Project
Project deliverables include:
A user interface to allow faculty to input publication and other output and outcome information and upload full text version of publications (where permitted) with validation from the Library
A systems interface between the IR and other corporate systems
Functionality to populate relevant REF and RCUK research outcomes returns
Functionality to generate relevant profiles for use on UoS websites
Functionality to generate reports on additions to, contents and usage of SRO
Defined processes for adding information and content
Supporting policy statements

Project timeline
September 2010 - Start of policy development and approval
October 2010 - New e-Prints implementation
October 2010 - Confirmation of REF specification
December 2010 - Completion of data gathering and cleansing
December 2010 - Completion of software integration
December 2010 - Data migration
January 2011 - Launch of new system and training

What we will get
Project will make SRO the place to store publication information at Sussex
Other University systems and facilities will draw publication information from SRO as required.
Moving to new version of Eprints software. Easier to use. Works well with other systems (interoperability).
Focus on getting lots of accurate metadata for our research outputs

Don’t forget Open Access
…but also add the open access version of the full text where we can. Normally a PDF. But also multimedia.
We can’t normally add the publisher’s copy of the PDF.
We can normally use the author’s final draft (i.e. MS Word, LaTeX). Normally just as good. Sometimes embargo. Different issues for theses (more soon…)

2011
Hardware managed by ITS. Software managed by Eprints Services (Southampton) with ITS.
Schools & Departments submitting (all!) research outputs to SRO.
Library checking submissions to ensure an accurate database of records and copyright issues.
Developments to allow other systems to get information from SRO. Plus Reporting.

Sussex Research Online
Nutshell: Website to store publication information, and the documents/files, for research at Sussex.
Thanks
Chris Keene : University of Sussex Library
C.J.Keene@sussex.ac.uk

Introduction to Sussex Research Online : Supporting researchers with open access

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