Current Awareness Tools for Grants Facilitators

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Powerpoint from a two-hour workshop on current awareness tools presented to grants facilitators at the University of British Columbia. The workshop covered RSS and how it can be used to: …

Powerpoint from a two-hour workshop on current awareness tools presented to grants facilitators at the University of British Columbia. The workshop covered RSS and how it can be used to:

* follow news stories and blogs
* learn of funding opportunities and upcoming conferences
* be notified of new articles and dissertations on a topic
* receive Table of Contents for the latest issue of a favorite journal
* find out when new books have arrived in the library

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  • SA
  • SA
  • SA
  • SA- focus on RSS, but many of these
  • Sally
  • Sally
  • Sally
  • Sally
  • I won’t spend too much time on google alerts as it is pretty straighforward like all google products

Transcript

  • 1. Grant Facilitators workshop (April 29, 2010) Susan Atkey Librarian, Koerner Library (susan.atkey@ubc.ca) Sally Taylor Librarian, Woodward Library (sally.taylor@ubc.ca)
  • 2. Workshop Objectives
    • To begin discussion: “How do you stay current?” in your field?
    • To introduce you to RSS as a way to keep up-to-date.
    • To help you identify which alerts will work best for your needs
  • 3.
    • How do you currently stay up-to-date in your field?
    • Share one web site or blog that you use in your work.
    Introductions
  • 4. Today’s Agenda
    • 1) RSS
    • 2) Six types of alerts
      • News & Blogs
      • Funding & Conferences
      • Articles by topic or author
      • Journal Table of Contents
      • New Books
  • 5. What is RSS? RSS In Plain English An excellent 4-minute video introduction to the how and why of RSS URL: http:// www.commoncraft.com/rss_plain_english
  • 6. RSS: A quick review
    • What is RSS? A technology that automatically updates when new content is published.
    • What do you need?
    • 1. An RSS reader (aka feed reader)
    • Popular readers include Bloglines, Google Reader
    • 2. An RSS feed
    • Many journals, publications, blogs, news sites, podcasts, and videos offer RSS Feeds. Look for these icons:
  • 7. Scenario One
    • Do you want to:
      • Get up-to-the-minute results on news stories and events?
      • Keep informed of new posts by favourite bloggers?
      • Be notified of updates to favourite websites?
  • 8. Solution: News and Blogs alerts
    • Most news sites and blogs allow you to subscribe via RSS.
    • You will be notified as new content appears on the site.
    • This is especially useful for blogs which typically don’t follow a fixed publication schedule.
    • Line between news and blogs can be blurred.
  • 9. Examples
    • News:
      • CBC
      • New York Times
    • Blogs:
      • UBC Public Affairs – media releases
      • Chronicle of Higher Education – many!
      • Medical Writing, Editing and Grantsmanship
  • 10. Google Alerts
    • Google Alerts are email updates of the latest relevant Google results (news, web, blogs, etc.) based on your topic.
    • Now RSS too!
    • http:// www.google.ca /alerts
  • 11. To set up a Google Alert
  • 12. Hands-on
    • Set up an alert for:
    • News or blogs
    • (10 minutes)
  • 13. Scenario Two
    • Do you want to:
      • Get notified when conferences or new sources of funding are available that fit your profile?
  • 14. Solution: Community of Scholar databases
      • COS PapersInvited: search for upcoming conferences, special journal issues and student competitions
      • COS Funding Opportunities: search by funding type, requirements, activity location, citizenship
  • 15. COS: setting up an alert
      • Search either database
      • Click “Alert Me”
      • Create a My Research account
      • Select RSS or email for delivery
  • 16. Hands-on
    • Set up an alert for:
    • Conferences and funding
    • (10 minutes)
  • 17. Scenario Three
    • Do you want to:
      • Keep on top of new research that is being published in a variety of disciplines without having to search each database?
  • 18. Solution: Saved Search Alerts
    • A Saved Search Alert is based on a search in a database, group of databases, or at the publisher’s website.
    • The search is run at specified intervals and you are alerted if any new articles on your topic are available.
    • You can set a search alert using any index available in the database, e.g., keywords, authors, journal title, etc.
  • 19. Solution: Saved Search Alerts
    • Many of the databases that UBC Library subscribes to offer an alerting service, including databases from the large vendors like EBSCO, CSA, ProQuest, ISI, and OVID.
    • All databases can be accessed through the Indexes and Databases A-Z list on the library home page (under e-Resources)
  • 20. Setting up a Search Alert via EBSCO
    • Let’s walk through a Saved Search Alert using the EBSCO database Academic Search Complete (ASC) as our source.
    • Find Academic Search Complete in the list of indexes and databases
    • See handouts for step-by-step instructions
  • 21. Hands-on
    • Set up a Saved Search Alert for your research topic
    • via a subject database
    • (10 minutes)
  • 22. Scenario Four
    • Do you want to:
      • Keep up-to-date with a few key journals in your field?
      • Be notified about all articles that are published in a key association publication without having to constantly visit the library or the publisher’s website?
      • Be notified when a new journal issue is out, and what the contents are?
  • 23. Solution: Table of Contents (ToC) Alerts
    • Tables of Contents of selected journals are sent to you when a new issue is released
    • You don’t need to come to the Library to browse the most recent issue
    • You usually need to create an account and sign in to save and edit alerts
  • 24. Journal Table of Contents Alerts
    • To find your journal, you can:
      • Search the UBC Library journal list for the title, or
      • Google the journal title
  • 25. Journal Table of Contents Alerts
    • If the journal is available online, follow the link to the ejournal page to see if they offer alerts
    • To find the alert service at the publisher’s or journal’s website, look for terms like:
        • alert(s)
        • subscribe
        • notify me
        • email Table of Contents
        • set email alert
        • RSS or RSS feed
  • 26. Journal Table of Contents Alerts
    • Let’s set up a Table of Contents Alert for the journal Research in Higher Education starting from the UBC Library journal list
  • 27. Journal Table of Contents Alerts
    • Go to the Print & Electronic journals link on the library homepage and look up the journal …
  • 28. Journal Table of Contents Alerts
  • 29. Journal Table of Contents Alerts
    • Click the orange RSS icon (or register for TOC alerts by email)
    • If necessary, login to your account (many publishers require you to register and account with them in order to set up an alert)
  • 30. Hands-on
    • Set up a Table of Contents Alert for your favorite journal via the publisher’s website
    • (10 minutes)
  • 31. Scenario Five
    • Do you want to:
      • Get notified when new items (books, videos, music, maps) in your area are added to the UBC library collection?
  • 32. Solution: New Materials at UBC
    • The UBC Library New Materials and Resources page allows you to see new materials added to the UBC Library collection in your area
    • http:// newbooks.library.ubc.ca
  • 33. Solution: New Materials at UBC
    • Click the “New Materials and Resources” link on the library homepage
  • 34. Solution: New Materials at UBC
    • Set your parameters:
      • Subject
      • Call number range(s)
      • Branches
      • Format
      • Languages
    • Click the RSS icon to generate an RSS feed
  • 35. Hands-on
    • Set up an alert for:
    • New resources at UBC Library
    • (10 minutes)
  • 36. For further help:
    • UBC Library Guide: Current Awareness Tools http://toby.library.ubc.ca/subjects/subjpage2.cfm?id=623
    • Ask Your Subject Librarian: http:// toby.library.ubc.ca/libstaff/subjectlibrarians.cfm