Google Apps 101


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Google Apps 101

  1. 1. Google Apps<br />An Introduction<br />
  2. 2. Google Apps & Libraries<br />“…the fact is that the Google Apps Education Edition is a useful tool that teachers and students can employ in almost any school.” – Suzie Boss, Edutopia<br />“Buffy Hamilton's Unquiet Library, utilizes many of these resources. In Hamilton's January 27, 2010 LIS 5313 Library 2.0 Presentation , she said that the reason for her library's move to Google sites was because it was easier to interface with other Google applications, because of the option for having an announcement feed and because it was easier to embed widgets. The Unquiet Library has students collaborating through teacher pages on Google Docs, using a Google calendar and using Google Books. These tools provide students with an opportunity to collaborate with each other in what Hamilton sees as the essence of participatory librarianship: creating conversations, participation and knowledge building.” School Libraries Using Web 2.0 Collaborative Tools-LIS5313 Course Wiki<br />Created by Sundi Pierce<br />
  3. 3. Apps We Will Cover<br />Created by Sundi Pierce<br />
  4. 4. Step 1: Creating a Google Account<br /><ul><li>Point your browser to
  5. 5. If you do not have a Gmail account, click the Create An Account box
  6. 6. If you already have a Gmail account, click the Sign in here link below the box and skip the next slide.</li></ul>Created by Sundi Pierce<br />
  7. 7. Step 2: Creating Your Account<br /><ul><li>Go through this screen and fill out the requested information.
  8. 8. Use letters & numbers to create a good password
  9. 9. Don’t check stay signed in here at the ISC building or at school
  10. 10. Click “I accept. Create my account.”
  11. 11. A Congratulations screen will appear – click “I’m ready. Show me my account.”</li></ul>Created by Sundi Pierce<br />
  12. 12. Google Apps Menu<br />Found at top left of Google pages<br />
  13. 13. Google Calendar<br /><br />
  14. 14. Why use Google Calendar?<br />Easy to use<br />Nice search feature for tracking appointments by keyword<br />Ability to add Google Docs attachments to events<br />Ability to share calendars<br />You can have multiple calendars<br />Accessible everywhere - on all data devices<br />Created by Sundi Pierce<br />
  15. 15. Calendar Page Options<br />Create Event/Quick Add<br />Clicking on these will allow you to add an event onto the calendar. Inside you can choose date, time, which calendar to place the item on and you can invite others to the event.<br />A mini calendar. <br />There are left/right arrows that allow you to move between months.<br />Created by Sundi Pierce<br />
  16. 16. Calendar Page Options<br />My Calendars<br />Shows you the calendars that are set up. You can click the Add link to add more calendars. You might have a personal calendar, a birthday calendar, a media center schedule and more.<br />Other calendars<br />Here you can view the calendars that Google has available to add. There are sports schedules, television schedules, movie releases, and more. You can also add calendars from friends here.<br />Created by Sundi Pierce<br />
  17. 17. Your Calendar View<br />Created by Sundi Pierce<br />
  18. 18. These are examples from my personal calendar. You can see that I have lots of different colors to differentiate things on my calendar from a distance. I can send out just the media calendar to my teachers. <br />Monthly/Weekly View<br />Created by Sundi Pierce<br />
  19. 19. Sharing Your Calendar<br />1. Calendar Settings<br />2. Choose Calendars <br />Created by Sundi Pierce<br />
  20. 20. Sharing Your Calendar<br />Created by Sundi Pierce<br />
  21. 21. Sharing Your Calendar<br />3. Sharing Settings<br />4. Choose the Calendar<br />Save<br />Created by Sundi Pierce<br />
  22. 22. Sharing Your Calendar<br />5. Fill out information<br />6. Grab the link<br />Save<br />Created by Sundi Pierce<br />
  23. 23. Google Docs<br />The Google version of Microsoft Office<br /><br />
  24. 24. Created by Sundi Pierce<br />
  25. 25. Why use Google Docs?<br />It’s FREE!<br />You can collaborate on documents and projects<br />Multiple people can be working on the same document at the same time<br />Mobile access to documents<br />Can be used as a replacement for personal storage (Flash drives, CDRs)<br />Ability to save any type of file into the storage area<br />Created by Sundi Pierce<br />
  26. 26. Using Google Docs<br />Google Docs in<br />Google Menu<br />General Layout<br />Created by Sundi Pierce<br />
  27. 27. Create/View Files<br />Create a new file<br />Look at your files<br />Created by Sundi Pierce<br />
  28. 28. Share/Delete/Rename Files<br />Created by Sundi Pierce<br />
  29. 29. Folder Organization<br /><ul><li>Create new folders
  30. 30. View your folders
  31. 31. Drag items from the contents area into your folders</li></ul>Created by Sundi Pierce<br />
  32. 32. Google’s Version of Microsoft Word<br />Documents<br />
  33. 33. Creating a Document<br /><ul><li>In Google Docs, click on the Create New drop down box and choose Document.
  34. 34. Functions like other word processing programs
  35. 35. Under the File menu, you can download as many types of files, but most importantly you can download as a Word file or a PDF</li></ul>Created by Sundi Pierce<br />
  36. 36. Creating a Document<br /><ul><li>File Names – If you don’t give it a file name right away, Google will name it the first few words of your document. You can rename under the file menu.
  37. 37. Save now link – Google automatically saves every few seconds.
  38. 38. Sharing – Edit your settings to allow people access/editing privileges.</li></ul>Created by Sundi Pierce<br />
  39. 39. Google’s Version of Microsoft PowerPoint<br />Presentation<br />
  40. 40. Add backgrounds under<br />the format menu.<br />Created by Sundi Pierce<br />
  41. 41. Formatting Options<br />Created by Sundi Pierce<br />
  42. 42. Adding Media<br />Created by Sundi Pierce<br />
  43. 43. Google’s Version of Microsoft Excel<br />Spreadsheet<br />
  44. 44. Spreadsheet Layout<br />Created by Sundi Pierce<br />
  45. 45. Google’s Version of Survey Monkey<br />Forms<br />
  46. 46. Created by Sundi Pierce<br />
  47. 47. Form Options<br />Add items to your form<br />Text<br />Multiple Choice<br />Checkboxes<br />Choose from a list<br />And more…<br />Choose a theme<br />Email the form<br />See Responses<br />Summary<br />Spreadsheet<br />Embed the form<br />Edit the confirmation message people see after taking the survey<br />Created by Sundi Pierce<br />
  48. 48. Google’s Version of Adobe Illustrator<br />Drawing<br />
  49. 49. Drawing Layout<br />Created by Sundi Pierce<br />
  50. 50. Uses of Google Drawing<br />Make charts, diagrams, designs and more<br />Create project timelines<br />Collaborate on drawings<br />Created by Sundi Pierce<br />
  51. 51. Google Reader<br /><br />
  52. 52. Google Reader = RSS Reader<br />RSS (Really Simple Syndication) Reader<br />An RSS reader allows you to collect information from your favorite sites and read them all in one place. It notifies you when you have new articles to read.<br />Allows you to stay in touch with the day’s events<br />Created by Sundi Pierce<br />
  53. 53. Why use Google Reader?<br />Professional Use<br />Allows you to stay up to date in the library field<br />You can’t market yourself well if you aren’t versed in what’s going on!!<br />Allows you to get ideas from your colleagues<br />Allows you to interact with other media specialists<br />Personal Use<br />Recipes<br />Others with similar interests<br />Inspiration<br />And much more!<br />Created by Sundi Pierce<br />
  54. 54. Adding a new blog<br />You can add a new feed to your Google reader by clicking the Add a subscription box at the top right.<br />You will then type in a web address for the blog you want to add<br />Click Add<br />Created by Sundi Pierce<br />
  55. 55. Viewing Your Latest Feeds<br />Here you can see the latest blog feeds in my Google reader account that I have not read. I can read a short excerpt on this page and then click on the title if I want to read more right now.<br />Created by Sundi Pierce<br />
  56. 56. Organization of Google Reader<br />This area is the area that divides the entries up into the starred items, items you share with others, and trends about your reading.<br />This area has people that you follow – maybe a friend with a Reader account.<br />Your subscriptions in Reader.<br />Allows management of folders and feeds.<br />Created by Sundi Pierce<br />
  57. 57. Blogs I recommend<br />ALA Learning<br />Awful Library Books<br />Blue Skunk Blog (Doug Johnson)<br />iLibrarian<br />Created by Sundi Pierce<br />
  58. 58. Blogs I recommend Page 2<br />Librarian by Day<br />Love the Liberry<br />Shelf Consumed<br />The Edublogger<br />Created by Sundi Pierce<br />
  59. 59. Blogs I recommend Page 3<br />The Unquiet Librarian<br />AND MY FAVORITE: Unshelved<br />My Google Reader Shared Items:<br />Created by Sundi Pierce<br />
  60. 60. Google Sites<br />Google’s Website Creation Tool<br /><br />
  61. 61. Starting a new site<br />The entry page is very plain. You will see:<br />Create new site button<br />Sites you’ve already created<br />Created by Sundi Pierce<br />
  62. 62. Create new site page<br />Created by Sundi Pierce<br />
  63. 63. Filling out the site info<br />Choose a template<br />Name your site<br />Give it a URL<br />Choose a theme<br />Review more options<br />Enter code<br />Create Site! button<br />Created by Sundi Pierce<br />
  64. 64. Your New Site<br />Created by Sundi Pierce<br />
  65. 65. Pages of Your SiteControlled by buttons on top right<br />Creating A New Page<br />Editing a Page<br />Created by Sundi Pierce<br />
  66. 66. Created by Sundi Pierce<br />Important items you can add to your site<br /><ul><li>Images
  67. 67. URL or your computer
  68. 68. Calendar
  69. 69. Google Docs files
  70. 70. Videos
  71. 71. Gadgets</li></li></ul><li>Other Site Options<br />Page Layouts<br />Formatting Options<br />Created by Sundi Pierce<br />
  72. 72. Sundi’s Google Apps<br />Giunta Media Center Site:<br />Teacher link to media calendar:<br />Google Reader Shared Items:<br />Created by Sundi Pierce<br />