Piloting an E-journals Preservation Registry Service: overview of PEPRS

Finding out about the preservation of e-journals: an overview of the PEPRS project Fred Guy, EDINA, University of Edinburgh UKSG Conference 2011, 4 th – 6 th April 2011, Harrogate, Yorkshire

http://www.flickr.com/photos/sinclairlibrary/769777273/sizes/z/in/photostream/

Computer room in London School of Economics 1981 http://www.flickr.com/photos/lselibrary/4401344940/sizes/o/in/photostream/

Statistics related to e-journals RIN. E-only scholarly journals: overcoming the barriers . November 2010. 23% 3

Print – key aspects
Once purchased is owned by the library and can be retained, transferred to remote store or disposed of when library determines this
Library can check if other libraries hold the material and it can be consulted on the premises or be available via Inter-Library loan
Likely that it will be available in a national library via legal deposit legislation (goes back to 17 th century in UK)

E-journals: key aspects
Libraries are licensed for usage – do not host the material
Control lies with the publisher rather than with the subscriber
Publishers are not a constant in the life of a journal– titles are often transferred between publishers
Publishers may decide that they do not want to host back material
Legislation for legal deposit is not yet in place in UK and many other countries

Why a Preservation Registry?
Many schemes emerging to meet challenge
But who is doing what?
How can libraries & policy-makers assess which e-journals are being archived, by what methods, and under what terms of access?
JISC commissioned a scoping study for an e-journals preservation registry
the idea had been mentioned in the literature

Scoping Study for a Registry

Scoping Study Report Precedes PEPRS
Rightscom / Loughborough University, 2007
Confirmed expressed need among libraries and policy makers
Warned of potential burden on digital preservation agencies
Recommended:
an e-journals preservation registry should be built
UK Union Catalogue of Serials (SUNCAT) or SHERPA (Open Access) get involved
SUNCAT is hosted and managed at EDINA

PROJECT DETAILS
Phase 1 funded by JISC (Preservation Programme) from August 2008 – July 2010
EDINA, University of Edinburgh, grant recipient
Project partner – ISSN International Centre, Paris
Evaluation carried out by Charles Beagrie Limited for the JISC in February 2010

Digital Preservation Agencies in the Pilot
* Two 3 rd Party Organisations
CLOCKSS ( C ontrolled L ots O f C opies K eeps S tuff S afe)
Portico
* Two National Libraries (c.f. legal deposit)
British Library (BL) British Library e-Journal Digital Archive
Koninklijke Bibliotheek (KB e-Depot ) KB, National Library of the Netherlands
* One library cooperative
UK LOCKSS ( L ots O f C opies K eeps S tuff S afe) Alliance

The Agencies - LOCKSS
LOCKSS (Lots of Copies Keep Stuff Safe), based at Stanford University Libraries, is an international community initiative that provides libraries with digital preservation tools and support so that they can easily and inexpensively collect and preserve their own copies of authorized e-content.

The Agencies - CLOCKSS
CLOCKSS ( Controlled LOCKSS) is a not for profit joint venture between the world’s leading scholarly publishers and research libraries whose mission is to build a sustainable, geographically distributed dark archive with which to ensure the long-term survival of Web-based scholarly publications for the benefit of the greater global research community.

The Agencies - Portico
Portico provides libraries and publishers with a reliable, cost-effective solution to one of the most critical challenges facing the scholarly community today—ensuring that the electronic resources you rely on everyday will be accessible to future researchers, scholars, and students.

The Agencies – e-Depot
The e-Depot is a digital archiving environment that ensures long-term access to digital objects.
e-Depot is based at the Koninklijke Bibliotheek in The Hague

The Agencies – British Library
The BL preserves digital content that is collected but also material that is created, such as digitised collections. The store is an important component for forthcoming e-Legal Deposit.

What is in the vaults? http://www.flickr.com/photos/wka/4283285201 / http:// www.flickr.com/photos/mcfull/421644442/sizes/s/in/photostream /

http://www.flickr.com/photos/akeeh/4300472592/sizes/z/in/photostream/ Agency metadata Agency metadata Agency metadata Agency metadata Agency metadata PEPRS

Creating the PEPRS database Agency data ISSN Register ISSNs PEPRS ISSN-L + p-ISSN & e-ISSN Register metadata Agency metadata

Open Source components used in PEPRS Abstract Perl API supporting search and retrieval. Based on YAZ toolkit. ZOOM http://zoom.z3950.org/api/ Z39.50 support in Perl Each preservation agency supplies custom data at the moment, so scripts will be created for each data source. ISSN data is in MARC21 format and will be processed using MARC::Record CPAN package Custom Perl and CPAN packages including MARC::Record http://search.cpan.org/~gmcharlt/MARC-Record-2.0.2/ Normalisation Data files will be collected using FTP and HTTP. Custom Perl and CPAN packages Harvester Provides structured text indexing and retrieval. Fast and scales well. Provides powerful and flexible text retrieval capabilities. Zebra http:// www.indexdata.dk /zebra/ Database: metadata hosted by PEPRS Offers fast and easy development and is extremely flexible Apache::ASP http://www.apache-asp.org / User interface Comment Software choice Component

Beta service demonstration
Beta service

PEPRS Phase 2
Funding provided from August 2010 – July 2012
Beta service – end of April 2011 www.peprs.org /
Full service –2012
Involve international users in testing

Forthcoming functionality in 2011
Browsing
Advanced searching features
Machine to machine (for comparison work) and for OpenURL operations

PEPRS Phase 2: key stages Beta service – additional functionality Governance in operation Advisory group on governance ? Full service Beta service - operation Beta service - preparation User testing and feedback Set up team of testers Aug-12 Apr-12 Dec-11 Aug-11 Apr-11 Dec-10 Aug-10 Activity

ISSN issues
ISSNs missing in some agency records and some not in ISSN Register
Some duplicate records
Some p-ISSNs used as e-ISSNs
Some p-ISSNs linked via a common ISSN-L to a number of e-ISSNs but which one is correct?
Some were incorrect

Holdings information - variation e-Depot : Preserved: v. 1 - 36, 38 - 46. UK LOCKSS Alliance : Preserved: v. 42 - 45. In progress: v. 46, 47. Portico : Preserved: (2002-2009) v.40, v.41, v.42, v.43, v.44, v.45, v.46, v.47 .

Terms used by preservation agencies

Involvement with international initiatives
Print Archives Program of the Center for Research Libraries – “ CRL is working with consortial partners to plan a prototype print archives framework to link existing print archiving efforts. has developed a searchable Print Archives Registry of information about print-archiving initiatives, including:
Projects
Serial Holdings .
HATHITrust – “…. is committed to preserving the intellectual content and in many cases the exact appearance and layout of materials digitized for deposit. HathiTrust stores and preserves metadata detailing the sequence of files for the digital object” .

PEPRS: Further information and Contact details
Project website
http:// edina.ac.uk/projects/peprs/index.html
Beta service – to be available by 29 th April
http:// www.peprs.org /
Fred Guy, EDINA, University of Edinburgh
[email_address]

Piloting an E-journals Preservation Registry Service: overview of PEPRS

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