Getting things done
Your guide to stress free productivity
Once upon a time,
in an office far far
      away...
I’m really upset
            with Sumeet. It takes
            him ages to get simple
                 stuff done!




The...
Why don’t I go
see what he’s
   doing?
In the office...
Damn you stupid
                computer,
    I’ve got a thousand things to do.
          Could you just get going?




Su...
(sheepish) Still
                  to work on it....


   Where’s
that report you
 promised me
   Sumeet?
Are you kidding me?
I wish I was...
cha otic
     My
      wor kflow




I’ve been working non
        stop...
Each
 time I check my
computer, there’s
more work coming
By the time I pick something, I’ve
     already lost a lot of time
My usual day...
My usual day...
sk
   Ta




My usual day...
Memo




     sk
   Ta




My usual day...
rrrring!

  Memo




     sk
   Ta




My usual day...
rrrring!
  Sumeet!
                Memo
We need to fix
 this issue.
    NOW!

                  sk
                Ta




 ...
rrrring!
  Sumeet!
                Memo
We need to fix
 this issue.
    NOW!

                  sk
                Ta




 ...
rrrring!
  Sumeet!
                Memo
We need to fix
 this issue.
    NOW!

                  sk
                Ta




 ...
rrrring!
  Sumeet!
                Memo
We need to fix
 this issue.
    NOW!

                  sk
                Ta




 ...
rrrring!
  Sumeet!
                Memo
We need to fix
 this issue.
    NOW!

                  sk
                Ta




 ...
rrrring!
  Sumeet!
                Memo
We need to fix
 this issue.
    NOW!

                  sk
                Ta      ...
Hey! Team
                                                Meeting!
                                               Come ove...
Hey! Team
                                                        Meeting!
                                               ...
Hey! Team
                                                          Meeting!
                                             ...
Hey! Team
                                                              Meeting!
                                         ...
Hey! Team
                                                              Meeting!
                                         ...
Hey! Team
                                                              Meeting!
                                         ...
I can’t handle so much!
I can see your
   problem...




           You need GTD!
Let’s meet in an hour!
In about 50 minutes...
I’m sure Gelina
                can help Sumeet...




In the boss’s office...
Gelina’s Ana’s mentor
Gelina’s Ana’s mentor
     Ana is the “boss”
Gelina’s Ana’s mentor
     Ana is the “boss”

      Yes! They have names too!
In the boss’s office...
Hey Ana! Where’s
           Sumeet?




In the boss’s office...
In the boss’s office...
Hey Gelina,
                glad you made it.
                Sumeet should be
                here any minute.




In the...
In the boss’s office...
Ready
                 with your secret
                     sauce?




In the boss’s office...
In the boss’s office...
You bet!




In the boss’s office...
Hey Ana. I’m
   here.
Hi Sumeet,
meet Gelina. Gelina,
  meet Sumeet!
Hi
Sumeet!
Hi Gelina!
Gelina’s my productivity Guru...
She helped me
 through a similar
situation as yours...
I guess you could use her help
So while I get
on with my work, you
    two can talk
   productivity.
The Lesson begins...
Let me introduce
          you to my mantra for
           productivity - GTD!




The Lesson begins...
You’ve got too much “stuff” going...
You’ve got too much “stuff” going...
Tasks




You’ve got too much “stuff” going...
Errands
Tasks




You’ve got too much “stuff” going...
Projects
         Errands
Tasks




You’ve got too much “stuff” going...
Projects      Emails
         Errands
Tasks




You’ve got too much “stuff” going...
Reading

        Projects      Emails
         Errands
Tasks




You’ve got too much “stuff” going...
Ad-hoc work         Reading

        Projects      Emails
         Errands
Tasks




You’ve got too much “stuff” going...
Ad-hoc work         Reading

        Projects      Emails
         Errands        Meetings
Tasks




You’ve got too much “...
Ad-hoc work         Reading

        Projects      Emails
         Errands        Meetings
Tasks                     Deleg...
Follow ups
  Ad-hoc work          Reading

        Projects      Emails
         Errands        Meetings
Tasks            ...
And no system to handle it...
And no system to handle it...
That’s bound to drive you crazy...
I agree... that’s exactly what’s
           happening!
I think you need a secretary!
A secretary?
No kidding!
A virtual one,
  though...
Why?
“Mind like water...”
So,
Are you an aspiring
    superstar?
Fundamental Process
“You need to think about
your stuff more than you
think, but not as much as
you’re afraid you might.”
Stuff
Stuff
Projects


Stuff
Projects


  Stuff
Next Actions
Stuff?
50000 ft + (life)
40,000 ft - 3-5
year strategy
30,000 ft - 1-2
 year goals &
  direction
20,000 ft - Areas
of Responsibility
    & Focus
10,000 ft -
Current Projects
Runway -
Current Actions
$%&'#
$%&'#

        $%&'#



        !"#
$%&'#
$%&'#

        $%&'#



        !"#
Collect
Collection Tools
“Email is
 stuff.”
s s
         c e
      r o
   e P
T h
Processing stuff
What
Next Action
List?
Multistep?
Successful Outcome?
Organize
Reference
Someday, maybe
The Weekly
  Review
Natural Planning
Black Belt
Management
Tips
Thank You
Gtd
Gtd
Gtd
Gtd
Gtd
Gtd
Gtd
Gtd
Gtd
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Gtd

  1. 1. Getting things done Your guide to stress free productivity
  2. 2. Once upon a time, in an office far far away...
  3. 3. I’m really upset with Sumeet. It takes him ages to get simple stuff done! There was an angry Boss
  4. 4. Why don’t I go see what he’s doing?
  5. 5. In the office...
  6. 6. Damn you stupid computer, I’ve got a thousand things to do. Could you just get going? Sumeet struggles...
  7. 7. (sheepish) Still to work on it.... Where’s that report you promised me Sumeet?
  8. 8. Are you kidding me?
  9. 9. I wish I was...
  10. 10. cha otic My wor kflow I’ve been working non stop...
  11. 11. Each time I check my computer, there’s more work coming
  12. 12. By the time I pick something, I’ve already lost a lot of time
  13. 13. My usual day...
  14. 14. My usual day...
  15. 15. sk Ta My usual day...
  16. 16. Memo sk Ta My usual day...
  17. 17. rrrring! Memo sk Ta My usual day...
  18. 18. rrrring! Sumeet! Memo We need to fix this issue. NOW! sk Ta My usual day...
  19. 19. rrrring! Sumeet! Memo We need to fix this issue. NOW! sk Ta My usual day...
  20. 20. rrrring! Sumeet! Memo We need to fix this issue. NOW! sk Ta My usual day...
  21. 21. rrrring! Sumeet! Memo We need to fix this issue. NOW! sk Ta My usual day...
  22. 22. rrrring! Sumeet! Memo We need to fix this issue. NOW! sk Ta My usual day...
  23. 23. rrrring! Sumeet! Memo We need to fix this issue. NOW! sk Ta ers Remind My usual day...
  24. 24. Hey! Team Meeting! Come over! rrrring! Sumeet! Memo We need to fix this issue. NOW! sk Ta ers Remind My usual day...
  25. 25. Hey! Team Meeting! Come over! Bills rrrring! Sumeet! Memo We need to fix this issue. NOW! sk Ta ers Remind My usual day...
  26. 26. Hey! Team Meeting! Come over! Bills rrrring! Bills Sumeet! Memo We need to fix this issue. NOW! sk Ta ers Remind My usual day...
  27. 27. Hey! Team Meeting! Come over! Bills rrrring! Bills Bills Sumeet! Memo We need to fix this issue. NOW! sk Ta ers Remind My usual day...
  28. 28. Hey! Team Meeting! Come over! Bills rrrring! Bills Bills Sumeet! Bills Memo We need to fix this issue. NOW! sk Ta ers Remind My usual day...
  29. 29. Hey! Team Meeting! Come over! Bills rrrring! Bills Bills Sumeet! Bills Memo We need to fix this issue. NOW! sk Ta ers Remind Got to work on that report! My usual day...
  30. 30. I can’t handle so much!
  31. 31. I can see your problem... You need GTD!
  32. 32. Let’s meet in an hour!
  33. 33. In about 50 minutes...
  34. 34. I’m sure Gelina can help Sumeet... In the boss’s office...
  35. 35. Gelina’s Ana’s mentor
  36. 36. Gelina’s Ana’s mentor Ana is the “boss”
  37. 37. Gelina’s Ana’s mentor Ana is the “boss” Yes! They have names too!
  38. 38. In the boss’s office...
  39. 39. Hey Ana! Where’s Sumeet? In the boss’s office...
  40. 40. In the boss’s office...
  41. 41. Hey Gelina, glad you made it. Sumeet should be here any minute. In the boss’s office...
  42. 42. In the boss’s office...
  43. 43. Ready with your secret sauce? In the boss’s office...
  44. 44. In the boss’s office...
  45. 45. You bet! In the boss’s office...
  46. 46. Hey Ana. I’m here.
  47. 47. Hi Sumeet, meet Gelina. Gelina, meet Sumeet!
  48. 48. Hi Sumeet!
  49. 49. Hi Gelina!
  50. 50. Gelina’s my productivity Guru...
  51. 51. She helped me through a similar situation as yours...
  52. 52. I guess you could use her help
  53. 53. So while I get on with my work, you two can talk productivity.
  54. 54. The Lesson begins...
  55. 55. Let me introduce you to my mantra for productivity - GTD! The Lesson begins...
  56. 56. You’ve got too much “stuff” going...
  57. 57. You’ve got too much “stuff” going...
  58. 58. Tasks You’ve got too much “stuff” going...
  59. 59. Errands Tasks You’ve got too much “stuff” going...
  60. 60. Projects Errands Tasks You’ve got too much “stuff” going...
  61. 61. Projects Emails Errands Tasks You’ve got too much “stuff” going...
  62. 62. Reading Projects Emails Errands Tasks You’ve got too much “stuff” going...
  63. 63. Ad-hoc work Reading Projects Emails Errands Tasks You’ve got too much “stuff” going...
  64. 64. Ad-hoc work Reading Projects Emails Errands Meetings Tasks You’ve got too much “stuff” going...
  65. 65. Ad-hoc work Reading Projects Emails Errands Meetings Tasks Delegated work You’ve got too much “stuff” going...
  66. 66. Follow ups Ad-hoc work Reading Projects Emails Errands Meetings Tasks Delegated work You’ve got too much “stuff” going...
  67. 67. And no system to handle it...
  68. 68. And no system to handle it...
  69. 69. That’s bound to drive you crazy...
  70. 70. I agree... that’s exactly what’s happening!
  71. 71. I think you need a secretary!
  72. 72. A secretary?
  73. 73. No kidding!
  74. 74. A virtual one, though...
  75. 75. Why?
  76. 76. “Mind like water...”
  77. 77. So,
  78. 78. Are you an aspiring superstar?
  79. 79. Fundamental Process
  80. 80. “You need to think about your stuff more than you think, but not as much as you’re afraid you might.”
  81. 81. Stuff
  82. 82. Stuff
  83. 83. Projects Stuff
  84. 84. Projects Stuff Next Actions
  85. 85. Stuff?
  86. 86. 50000 ft + (life)
  87. 87. 40,000 ft - 3-5 year strategy
  88. 88. 30,000 ft - 1-2 year goals & direction
  89. 89. 20,000 ft - Areas of Responsibility & Focus
  90. 90. 10,000 ft - Current Projects
  91. 91. Runway - Current Actions
  92. 92. $%&'# $%&'# $%&'# !"#
  93. 93. $%&'# $%&'# $%&'# !"#
  94. 94. Collect
  95. 95. Collection Tools
  96. 96. “Email is stuff.”
  97. 97. s s c e r o e P T h
  98. 98. Processing stuff
  99. 99. What
  100. 100. Next Action
  101. 101. List?
  102. 102. Multistep?
  103. 103. Successful Outcome?
  104. 104. Organize
  105. 105. Reference
  106. 106. Someday, maybe
  107. 107. The Weekly Review
  108. 108. Natural Planning
  109. 109. Black Belt Management
  110. 110. Tips
  111. 111. Thank You
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