Counting of votes(rule 105) panchayat vote

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Counting of votes(rule 105) panchayat vote

  1. 1. Counting of Votes(Rule-105)Counting of Votes(Rule-105) Communication to Candidates &Communication to Candidates & Recognized Political PartiesRecognized Political Parties  Venue of Storage of polled ballot boxes &Venue of Storage of polled ballot boxes & other records and materials.other records and materials.  Venue, date & time for counting.Venue, date & time for counting.  To be communicatedTo be communicated at least seven daysat least seven days ahead of date of poll.ahead of date of poll.
  2. 2. Strong Room(Rule-99)Strong Room(Rule-99)  To keep :To keep : a) Polled ballot boxes.a) Polled ballot boxes. b) Ballot paper a/c.b) Ballot paper a/c. c) Paper seal a/c.c) Paper seal a/c. d) Presiding officer’s diary/declaration.d) Presiding officer’s diary/declaration. e) Any other paper considered necessary.e) Any other paper considered necessary.
  3. 3. There may be one or three rooms used asThere may be one or three rooms used as strong room(s).strong room(s). To be close to counting hall and secured.To be close to counting hall and secured. If all boxes are kept in one room the boxesIf all boxes are kept in one room the boxes are to be kept tire wise as per sequence ofare to be kept tire wise as per sequence of counting for different tiers.counting for different tiers. Sequential arrangement should be suchSequential arrangement should be such that boxes may be brought out easily inthat boxes may be brought out easily in the order of a) GP b) PS c) ZP.the order of a) GP b) PS c) ZP.
  4. 4.  Clear record of boxes kept in strong room to beClear record of boxes kept in strong room to be maintained.maintained.  Strong room shall remain under lock & key andStrong room shall remain under lock & key and sealed after all boxes and records are in.sealed after all boxes and records are in.  Candidates /Election agents may put their sealCandidates /Election agents may put their seal also.also.  Constant vigil of security guard.Constant vigil of security guard.  Opening & maintaining logbook for noting timeOpening & maintaining logbook for noting time &reason for opening and closing.&reason for opening and closing.  Candidate to be given advance intimation beforeCandidate to be given advance intimation before opening.opening.  Each time after closing strong room candidatesEach time after closing strong room candidates present may put their seal again.present may put their seal again.
  5. 5.  Returning officer can have a separate strongReturning officer can have a separate strong room for ballot boxes in case of repoll ifroom for ballot boxes in case of repoll if convenient.convenient.  One competent officer to be deployed as in-One competent officer to be deployed as in- charge for each of the strong rooms with thecharge for each of the strong rooms with the functions:functions: a)To place boxes and records in proper order.a)To place boxes and records in proper order. b) monitor movement of boxes to the countingb) monitor movement of boxes to the counting hall so that no wrong box goes to anyhall so that no wrong box goes to any counting table.counting table.
  6. 6. Sequence of counting(Rule-87) • Counting shall be continuous and tier wise with the following order: 1.Gram Panchayat. 2. Panchayat Samiti. 3. Zilla Parishad. • For each tier before counting votes of the polled ballot boxes ED votes should be taken up for counting. • The counting table shall receive polled box of a prefixed polling station for G.P. first, P.S, Second and Z.P. next.
  7. 7. • Polling station allotted to a particular counting table to be worked out earlier and declared in the hall (Such earmarking may be displayed in the hall also). • One copy of such schedule to be kept with PRO & one with strong room in charge and, • also to be pasted on the counting table for its portion only.
  8. 8. Counting hall(Rule-100)Counting hall(Rule-100)  To be in close proximity of strong room as far asTo be in close proximity of strong room as far as possible under the same roof.possible under the same roof.  If not possible under the same roof, well protectedIf not possible under the same roof, well protected covered passage way to be erected for movementcovered passage way to be erected for movement of polled boxes.of polled boxes.  Maximum no of table in the hall will be 18 &Maximum no of table in the hall will be 18 & minimum 08.minimum 08.  If variation in no of tables on the higher/lower sideIf variation in no of tables on the higher/lower side is unavoidable ,permission of SEC is required.is unavoidable ,permission of SEC is required.
  9. 9. Counting tables to be so arranged thatCounting tables to be so arranged that counting may be completed in two roundscounting may be completed in two rounds and under no circumstances beyond threeand under no circumstances beyond three rounds.rounds. Counting personnel for each table - oneCounting personnel for each table - one counting officer, two counting assistants.counting officer, two counting assistants. Counting personnel should preferably beCounting personnel should preferably be Govt.employees in case of scarcity, schoolGovt.employees in case of scarcity, school teacher and semi Govt. officers may beteacher and semi Govt. officers may be drafted asdrafted as counting assistant onlycounting assistant only.. 10%reserved counting personnel will be10%reserved counting personnel will be advisable.advisable.
  10. 10. A person may be appointed asA person may be appointed as counting officer who has eligibilitycounting officer who has eligibility of being presiding officer.of being presiding officer. Eligibility for counting assistantEligibility for counting assistant will be same as that of firstwill be same as that of first polling & second polling officer.polling & second polling officer. Their should be 6 feet highTheir should be 6 feet high chicken meshwork or bamboochicken meshwork or bamboo barricade separating countingbarricade separating counting table and counting agents.table and counting agents.
  11. 11. In each counting hall there will beIn each counting hall there will be need for one APRO supported by 2/3need for one APRO supported by 2/3 assistants & a few Gr-D staff.assistants & a few Gr-D staff. It is necessary to be careful thatIt is necessary to be careful that ballot paper for two tiers do not getballot paper for two tiers do not get mixed up at any stage.mixed up at any stage. The hall in charge (P.R.O/A.P.R.O)The hall in charge (P.R.O/A.P.R.O) shall always regulate flow of boxes toshall always regulate flow of boxes to the hall and monitor as well as planthe hall and monitor as well as plan and supervise supply of boxes to theand supervise supply of boxes to the tables at every stage.tables at every stage.
  12. 12. • Any question of doubt about ballot papers shall be settled at the counting table itself. • If necessaryP. R.O./A.P.R.O will go down to the counting table-no doubtful ballot papers should go to PRO’s table.
  13. 13. Arrangement at counting hall &Arrangement at counting hall & commencement of countingcommencement of counting (Rule-100-103)(Rule-100-103) Every counting hall & every table shall beEvery counting hall & every table shall be serially numbered and prominentlyserially numbered and prominently displayed at the entrance of the hall anddisplayed at the entrance of the hall and on either side of the table.on either side of the table. Sequence of ballot boxes (polling station)Sequence of ballot boxes (polling station) tier wise, as earmarked for a particulartier wise, as earmarked for a particular table is to be pasted on the table also.table is to be pasted on the table also.
  14. 14. Procedure for counting, resultProcedure for counting, result sheet & certificates ofsheet & certificates of election(Rule103-107)election(Rule103-107) • Before commencement of counting P.R.O./A.P.R.O. shall read out and explain the provisions of Rule-102/Sec-108 in the hall. G.P counting: • The Counting Officer shall after completion of counting and preparation of result sheet in Form-21 sign the sheet at the table after which except for the wining candidate, all other candidates shall be asked to disperse.
  15. 15. The Counting Officer shall issue theThe Counting Officer shall issue the Certificates of Election to the winingCertificates of Election to the wining candidates of the Gram Panchayat seatcandidates of the Gram Panchayat seat concerned after obtainingconcerned after obtaining acknowledgement of receipt.acknowledgement of receipt. The receipt copy and the copy of the resultThe receipt copy and the copy of the result sheet along with the candidate-wisesheet along with the candidate-wise bundles of ballot papers and bundle ofbundles of ballot papers and bundle of rejected ballot papers, if any ,shall berejected ballot papers, if any ,shall be immediately taken to the table of theimmediately taken to the table of the Retuning Officer in the hall.Retuning Officer in the hall.
  16. 16. For Panchayat Samiti constituenciesFor Panchayat Samiti constituencies, the, the Counting officer after preparing theCounting officer after preparing the counting sheets shall take thecounting sheets shall take the signedsigned counting sheet along with bundles ofcounting sheet along with bundles of candidate- wise ballot papers and thecandidate- wise ballot papers and the bundle of defective ballot papers if any, tobundle of defective ballot papers if any, to the Returning officer/ Assistant Returningthe Returning officer/ Assistant Returning officer in the hall. If there is any demandofficer in the hall. If there is any demand for re-count, the demand may be settledfor re-count, the demand may be settled according to rules and procedure.according to rules and procedure.
  17. 17. The Assistant Returning officer –in-charge shallThe Assistant Returning officer –in-charge shall prepare the result sheet in Form-23 afterprepare the result sheet in Form-23 after checking the candidate wise total votes securedchecking the candidate wise total votes secured and the bundles of ballot papers received.and the bundles of ballot papers received. The result sheet drawn up and signed by theThe result sheet drawn up and signed by the Counting Officer or Assistant Returning officerCounting Officer or Assistant Returning officer shall now be sent to the Returning officer presentshall now be sent to the Returning officer present within counting venue for declaration of thewithin counting venue for declaration of the result.result. Returning officer shall now declare the result andReturning officer shall now declare the result and grant the certificate of election after obtaininggrant the certificate of election after obtaining receipted acknowledgement .receipted acknowledgement .
  18. 18. Counting procedure in auxiliaryCounting procedure in auxiliary boothsbooths Counting for main /original booths andCounting for main /original booths and auxiliary booth will be done in the sameauxiliary booth will be done in the same round and in the same room at adjacentround and in the same room at adjacent tables.tables. supervisor of the main table will prepare asupervisor of the main table will prepare a consolidated result sheet and declareconsolidated result sheet and declare result for GP and send to the APRO inresult for GP and send to the APRO in charge for sealing etc & for further coursecharge for sealing etc & for further course of action in respect of PSof action in respect of PS..
  19. 19. • In case of ZP constituency the counting officer main table shall take the signed counting sheet along with the counted ballot paper bundles to the ARO’s table. The PRO/APRO in charge shall draw up result sheet in Form-23 consulting all such counting sheets for a ZP constituency. The result sheet shall be signed by BDO and sent to SDO for declaration of result and issuing certificate of election.
  20. 20. Counting of ED votes(Rule-86-103)Counting of ED votes(Rule-86-103)  Polled ED ballot papers shall not repeat not bePolled ED ballot papers shall not repeat not be sent to the polling station. Those will be retainedsent to the polling station. Those will be retained by the Returning officer for opening on the dayby the Returning officer for opening on the day of counting on 13of counting on 13thth July,2013.July,2013.  A hall wise and constituency wise list showingA hall wise and constituency wise list showing numbers of E.D. votes shall be prepared beforenumbers of E.D. votes shall be prepared before hand for each tier separately. Copies of such listhand for each tier separately. Copies of such list shall be hung up by the side of the entrance ofshall be hung up by the side of the entrance of hall just before counting of such constituencieshall just before counting of such constituencies are taken in the hall.are taken in the hall.
  21. 21. E.D votes for the G P constituenciesE.D votes for the G P constituencies shall be supplied to the countingshall be supplied to the counting table for counting before opening thetable for counting before opening the polled ballot box or boxes.polled ballot box or boxes. For P S and Z P candidates also, theFor P S and Z P candidates also, the E.D. votes shall be counted by theE.D. votes shall be counted by the PRO/APRO at the table beforePRO/APRO at the table before commencement of counting of votescommencement of counting of votes in the polled ballot boxesin the polled ballot boxes
  22. 22. Procedure for double sheetedProcedure for double sheeted constituency (Rule-105 4(B),5A)constituency (Rule-105 4(B),5A) In case of double member GramIn case of double member Gram Panchayat constituency when the votesPanchayat constituency when the votes are recorded in the ballot papers in Formare recorded in the ballot papers in Form 13(2), there may be occasions when the13(2), there may be occasions when the ballot paper is rejected for one seat andballot paper is rejected for one seat and found valid for another one; such ballotfound valid for another one; such ballot papers shall be treatedpapers shall be treated as partly validas partly valid ballot papersballot papers and shall be made into aand shall be made into a separate bundle.separate bundle.
  23. 23. All the valid and partly valid ballot papersAll the valid and partly valid ballot papers shall be sorted candidatewise and madeshall be sorted candidatewise and made into convenient bundles and there afterinto convenient bundles and there after the counting officer shall record the votesthe counting officer shall record the votes of each candidates inof each candidates in Form 19A by puttingForm 19A by putting 1(one) mark representing one vote in the1(one) mark representing one vote in the relevant column of the candidate in arelevant column of the candidate in a continuous rowcontinuous row andand On completion of the exercise in respectOn completion of the exercise in respect of all the ballot papers, shall count totalof all the ballot papers, shall count total votes secured by each candidate, fill in allvotes secured by each candidate, fill in all other column and sign the form.other column and sign the form. in case of a double member constituency,in case of a double member constituency, ballot papers shall be kept in commonballot papers shall be kept in common bundles with rejected & partly valid ballotbundles with rejected & partly valid ballot papers made into separate bundles.papers made into separate bundles.
  24. 24. Administrative arrangement • Entry card to be issued by the R O/ ARO authorized. Their specimen signatures should be made available to the officer or officers in charge of security. • Cards for the PRO/APRO /Counting Officer /Counting Asst/other officers engaged should be distinctly different from the cards for candidates and their agents.
  25. 25.  It is convenient to issue cards of differentIt is convenient to issue cards of different colours for different phases /tiers forcolours for different phases /tiers for counting agents. the cards shall bear hallcounting agents. the cards shall bear hall no and table no clearly specified.no and table no clearly specified.  Time for admission into counting venueTime for admission into counting venue may also be printed for each tiermay also be printed for each tier separately .separately .  No of counting agents allowed (No of counting agents allowed (pl see nopl see no 1255 dt 19-04-08 of SEC also1255 dt 19-04-08 of SEC also)-:)-: a) For G.P candidate- one counting agent ifa) For G.P candidate- one counting agent if election agent not appointed but only oneelection agent not appointed but only one of them shall remain present at theof them shall remain present at the counting table.counting table.
  26. 26. B) P S candidate -one counting agent forB) P S candidate -one counting agent for each table ,there shall be no countingeach table ,there shall be no counting agents for PROs/APROs table.agents for PROs/APROs table. C) Z P candidate- one counting agent forC) Z P candidate- one counting agent for each counting table and one foreach counting table and one for PROs/APROs table in each hall assigned.PROs/APROs table in each hall assigned. Candidate and his election agent will seatCandidate and his election agent will seat at the PROs/APROs table and shall notat the PROs/APROs table and shall not move around in the hall or sit along withmove around in the hall or sit along with his counting agent at any table.his counting agent at any table.
  27. 27.  Opening of counting hall &strong room-Opening of counting hall &strong room- one and half hours before the counting starts. Theone and half hours before the counting starts. The candidates shall be intimated to remain present at thecandidates shall be intimated to remain present at the pre-appointed hour. The seals of the locks shall bepre-appointed hour. The seals of the locks shall be broken and the doors opened by the RO inbroken and the doors opened by the RO in presencepresence ofof the candidates attending at the appointed hour.the candidates attending at the appointed hour.  Entries to the counting premises shall be regulated byEntries to the counting premises shall be regulated by the security personnel under the direction of thethe security personnel under the direction of the Returning Officer .Returning Officer .  No one shall also be allowed to enter the premises untilNo one shall also be allowed to enter the premises until a little before the appointed time.a little before the appointed time.  Any unusual gathering in or around the premises or justAny unusual gathering in or around the premises or just outside the gate should not be allowed.outside the gate should not be allowed.

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