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Simple Project Management by Rob-Arts
 

Simple Project Management by Rob-Arts

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  • AozoBillahiMinashshaituan-i-rajeemBismillah-e-AlrahmanAraheemAsalam o ALiekumApkomein Rob-Arts Project Management Workshop meinkhushaam deed kehtahoon. Is workshop meinapsirf Project Management sikhein gay hi nahi bal k apkhuduskoapnay project par apply kar k usko experience bhikarien gay. Hamari is workshop meinlafz Project Management kafiziada use hoga is liye hum is ko PM se abbreviate karein gay. Agar ap ka koi question haituapusko without any hesitation kareinaurmeinap satisfy karnaykipoorikoshishkaroonga. Aye zara hum sab se pehlayzara project management ki importance discuss karlein.
  • AozoBillahiMinashshaituan-i-rajeemBismillah-e-AlrahmanAraheemAsalam o ALiekumApkomein Rob-Arts Project Management Workshop meinkhushaam deed kehtahoon. Is workshop meinapsirf Project Management sikhein gay hi nahi bal k apkhuduskoapnay project par apply kar k usko experience bhikarien gay. Hamari is workshop meinlafz Project Management kafiziada use hoga is liye hum is ko PM se abbreviate karein gay. Agar ap ka koi question haituapusko without any hesitation kareinaurmeinap satisfy karnaykipoorikoshishkaroonga. Aye zara hum sab se pehlayzara project management ki importance discuss karlein.
  • Project management traditionally Engineering Products Design kar ne meinistemaalhotaaarahahai. Jaisay Aircrafts, Buildings, Various products designAgar ap ka sirfyehikhayalhai k PM sirf Physical products develop karnaymeinistemaalhotihaituyehpooranay logon kibaathai. Hum ne jo books aur internet par literature parhahai us meinyehmein confidently kehsaktahoon k service sectors, like banks, governments, and defence sectors are finding this subject very important and are using it in their routines.Hum is workshop meinsirf commercial aspect se hi nahi bal k ap Project management ap k personal goals ko achieve karney k liyebohutziada useful hein. Even I used this subject in my mechanical engineering and got a good understanding of the subjects and the outcome was that I achieved the GOLD MedalIt is not only used to in service sectors but also in transformation of a nation and even in wars.Project management is in large part about being responsible. Today's high school and college programs rarely force young people to exert their discipline. Most people say it is impossible for young adults to manage themselves. I do not agree. Consider World War II. People between the ages of 17 and 22 formed the bulk of the force that fought in the war. They were responsible for flying fighter planes, bombers, driving tanks, and steering ships. These are huge responsibilities. If they can do this so can you. You will be responsible for developing (with our help), implementing, and executing your own project schedule. There will be no "mercy" for falling behind, except in the most extreme of circumstances. Basically, it is your turn to step up to the plate and get the job done.
  • Hum pehlayyahan par yehbatadein k project managaementmeinhotakiahaitaakaapki understanding through out the lecture behtarhojaye.Yahan slide par apdaikhrahehein k how project management proceeds. Sub se pehlay hum Problem define kartehein, phir us k goals, aur un goal ko achieve karne k liyeek plan banateheinaurusko implement karteheinauraakhirmeinusko evaluate kar k close kartehein.Yahantaktubohut simple lag rahahoga, aurhaibhi. Magar jab is koaap apply karein gay tuapkopatachalayga k reaching your BIG GOALS is not as simple as it looks. After this activity, you will be able to: • Break a complex project into manageable sub-projects • Assign responsibility/ownership of project components • Set reasonable milestone's for the completion of major tasks • Perform a risk analysis and integrate mitigation into your planning • Develop and complete a project plan
  • Magaraagejane se pehlaythorapeechaaatayheinaur define kartehein k project hotakiahai. Koibhibara project yachotawohek defined period par start hotahaiaur jab us k goal achieve hojatahaitu us ko hum TERMINATE kardaitayhein. Tu us ka matlabkiahowa k project TEMPORARY HOTA HAI.Magarkia hum koi project is liye initiate karteheinjaisay k sabkarrahayhein? Nahi…. Bal k hum kuchmukhtalifkarnachahtehein. Is ka doosramatlabhowa ka project kidoosri characteristic kiahowi? ITS UNIQUE. Tu is ka matlabhai k project is a temporary activity to create a unique product, service or result. Yahan temporary se muraadyehnahi k project chootay hi hotayhein. Project kaisaalontakbhihotayhein hum is kiaik practical example laitayheinHum project management shurukarne se pehlayapneap seyehpoochnachahtehein k Project asalmeinhotakiahai? (Ask them what they think a project is and write their views down)Insaanko Allah ne ek innovative characteristic atakihai. Wohkuchnayakaamkarnachahtahaiaurusko achieve karne k liyeusko time, paisa, logoonaursamaankizaroorathotihai.
  • Airbus neek need feel ki k hum world’s largest air craft banaeinunhonnay 1991 meinapna Project start kiaaur market demand research kiaur 17 saalbaad 2007 mein double storey, A380 world’s larges aircraft bananymein successful ho gaye.
  • Aikaur important baatyehhai k temporary does not apply to results of the project that it creates on its surroundings. Jaisay Distillation ek process haijisap two liquid ko separate kartehein. Yeh process year 800 mein Jabir IbnHayyan ne invent kiaaurubpooridunya is se faidautharahihai.
  • Tujaisa k pehlay hum nay kaha k hum project k goals define karteinhain k hum ko achieve kiakarnahai.
  • Then we decide k us project ko achieve karnay k liyekiakia inputs required hein. Chota project hogatukam inputs hoongaybara project hogaytuziada inputs ziadahoongay. Usually inputs are the sub-goals, team, money, time and material and waghera. Magar hum komaloomhai k humaraypaaskoibhi goal achieve karnay k liye limited time hai, limited funds inshort limited resources hein. Tuinko properly manage karnay k liye
  • Hum koek PLANkizaroorathotihai. Simply stated that Project Management is the art of achieving goals by properly managing your limited resources according to a plan.
  • Ab project management apply karne say pehlaykoi confusion haitubataye. Is it clear.
  • Pichli slides se hum koyehi idea howahai k jab bhi hum kokoi need yakoi problem face kartehain hum us k liye project initiate kartehein. Magar project shurukarne se pehlayyehintehaizaroorihai k uska reason clearly define karliyajayeaurusko write down karliyajaye. Likhne se kaifaidayhein, pehlatuyeh k aap k paasek written record ho jatahai, doosrayeh k apzehanmeinjo wordings aarahiheinwohziada tar clear nahihotitulikhne say us koaap clearly samajhsaktehein. Jab apapni project statement likhein gay apkhuddaikhein gay k usko rephrase karnekibhizarooratparaygi. Aur us ko finalize karnay k baadapuskoapnaypaas document karlein.Misaal k taur par hum kisiaurcheezkinahiisi workshop ko conduct karna ka reason ap k saamnay as an example rakhtehein.
  • Humnayyeh realize kia k Pakistani population mein 34.1% 15 years se kamaur 65 percent 25 saalkiumar se kamhai. Matlab 100 mein se 65 loogpachis (25) saalya us se kamhai. Auryehziada tar loog university meinhotayhein. Magar universities mein project management nahikaraijaatijiskiwajha se Projects market meinaatay. Tukionna hum hi Project management karadain. Tu hum nein apni problem statement youn define ki.
  • Apsaamne project management workbook rakhihai. Us meinabapapni surroundings meinjobhi problem daikhteheinyakoi project initiate karnachahtehein us ka reason define karein.
  • Jab ap ne problem ya need ya reason define karliaaap us ko solve karnayki stage meinaagaye. Ab us ko solve karney k liyebohutsaaray solutions available hotayhein, magar after weighing your options you must select the best one. This is called your object statement. This defines what you aim to do. Jo bhiap define karrahayhoon, us ko simple, clear sentences mein define kareintaakuskosamjhnaasaan ho. Aisanahihonachahiye k apko dictionary kholkardaikhniparhrahihai. Agar hamara objective hi clear nahihaitukiahamara project successful hoga? Nahi.Doosraap ka project normally are team based. Jab project objective define karrahayhoon us meinsab ka contribution honalazmihaitaa k sabkopata ho k kia achieve karnachahrahayheinaur sub ka understanding level accomplishments k baaremein same honazaroorihai. When you are writing your objective statement it might need coninuous revision and therefore it needs patience for each other. Team management bohut important hai is liye hum is koaakhirmein discuss karein gay.Third ye k aapki objective statement k andarsirfyehinahihonachahiye k apkokiakarnahai balk yehbhihonachahiye k us ko achieve karnay k liye what are the vital few requirement to make the project successful? Is ka matlabyehhai k apki objective statement yehbhihonachachiye k kiakia major kaamheinjopooray agar ho jaeintumera project successful ho jayega. This is called your success factorMisaal k taur par apkoaik table banaihai. Abtuyeh ho gayaapkokarnakiahai, magar is ko achieve karnay k liye success factors ko define karnabhibohutzaroorihai. Is k liye aye thorasoochtayhein k kiachahiyehoga, Drawing yakhaakachahiyehoga, Lakri arrange honichahiye, Assembling aur Polishing honilazmihain.Is ko define karnaintehaizaroorihaikion k yehapkoekkaambaarbaarkarne se roktahai. Misaaltaur par ap ne drawings finalize karlienaurap ne ab material procure karliamagarapkokhayalaya k yaar ye thorasa agar hum curve kardientumazaajaye. Abchoon k ap who stage poorikarchukeinhonge, you save this idea for the next project otherwise the project completion will be delayed. This will be discussed a bit later.
  • Misaal k taur par hum ne problem definition k accordingly apna objective develop kia k hum 11th February koaik Project Management ki workshop kartehein Us k liyehumarijo major activities theinunko hum ne list down kia. Jaisay Workshop karane k liye I’ve to do Customer Analysis, Costing, Lecture Preperation, Website Update, Announcement of Workshop, Registeration close ho chukihoon, aurWorkkshop Ready to Condct ho, aurworshop close ho chuki ho.Jab hamara project bhohutbarahotahaitu hum us ko phases mein divide kardaiteheinaurhar phase koek separate project le karchaltehein.
  • Abaap ne jobhi problem recognize kiahai us ko solve karna ka ek objective develop kareinaur us k saathsaath us k success factors bhi indicate karein.
  • Jaisay k pehlay discuss kiahumne k har project ka koinakoi outcome zaroorhotahai. Us ka impact yatu positive effect create karayga, yayuphir negative impact create karayga after its completion. Therefore, it is necessary to determine the impact before hand what the project will have on the surroundings.
  • Is workshop k khatamhonay k baadmein ne yeh outcomes determine kiye k kam se kam 10 partipantsapnay aims ko achieve karnay k liye Project Management apply karrahayhongayaur society k problems ko solve karnemeinapna role play karrahayhongayDoosrayeh k surrounding economically improve honaylageingiaur logon ka life style behtar ho nashuru ho jayegaThird yeh k participants apnay fellow ko is workshop k baaremein recommend karrahayhongayFourth yeh k this will also aid me to support my basic living expenses.Tuabaapdaikhsaktehein k aik workshop k impact kitniziada dimensions meinhotahai.
  • Jab ap ne previoussaari activities perform karlien, abap is position meinhein k apne project par further workout karien. Apkoapna project goal attain karnekia lie abjo tasks yakaam required heinab hum un ki determination ka method yahan discuss kein gay.
  • Project Division k liye hum ye table use kartehein is meinextereme left par Project Goal Likh ne k baad Right par ap success factor likhteheinaurhar success factor k liyejo tasks required un ko task lists meinlikhtehein. Is break down se apkoapna project goal achieve karna realistic lagnashuru ho jatahai. Agar ap k mind meinkoi task ki detail aye tuusko task detail k column meinlikhein gay taa k who ap k recall karnemein problem naaaye. Is meinsab se important baatyehhai k ap k group k apasmein understanding honichahiye k joap ne tasks determine kiyeheinwoh is success factor ko achieve karnemein useful ho ga.
  • Doosra method ap ka mind map ka hai. You can find a clear sequence of task here but it can be very messy once it grows.(Mind map is just like a family tree. The parent comes to the left and the children and their children come to the right means the project goals comes to the left and the success factors required to complete the goal are indicated to the right braching out from the project goal. Phir us komazeed divided kartehein tasks aur task details k andar.)
  • Yahan par hum apni workshop k project breakdown show karrahayhein.Workshop is our goal project goal aur success factors k liyejokaam required hai who yahan written down hai. Misaal k taur par customer expectation k liye customer analysis karnahogaaur us k liye un ko categories aurunki paying capacity judge karnihogiaur un ki expectations bhi judge karnazaroorhai. Jab mein is ko breakdown karrahathatumeray mind meinjo extra points yaap detail kehlain who mein ne task detail k anadarlikhleinaur is ne mujhe project report compile kartewaqtkafi time save kia.
  • Apapni workbook ka page number 5 kholeinaur us mein project ko break down kar k us k tasks ko determine karein.
  • Har project koinakoi resource k upar dependent hai. Ye jaanabohutzaroorihai k ap k paaskitni resource hainaurkitni acquire karnepaeingi so that apapne project ki success possibliltyko assess karsakein..Magar resources kiahein.Is meinsab se pehlayatayhein People yaniloog, koiapnakaamkhudbakhudnahi ho jayega, us kokarne k liyeapko human resource chahiyehogi. Even nizaam-e-kainaatkobhikoinakoichalanewalatuhaiaur jab wohchahegatukainaatkhatam ho jayegi. Team management bohut important hai is liye hum is kosab se aakhirmein discuss karein gay.Second important non-renewable resource apki time hai, Jo time guzargaya who wapisnahi aye ga. Koibhi agar apkaamkarein who kuch k andar complete hoga. It very important resource because hum kisi non worthy activity meinapna time zayanahikarsaktay.Third hai Money or Funds. It is also very important resource because we don’t have infinte money magar problem yehhai k hum kokoibhikaamkarnahaituwohshayad hi free mein ho auraakhir investment ka bhiaakhir return tuchahiyehotahai.Fourth and Fifth is Location and Material and Equipment. Kuch tasks aisayhotayhein k who karnay k liyeaapko specially kaheenjanapartahaiaurkuchkaam k liyekhas material ya equipment required hotayhein.In sabko agar pehlay determine karliajayetuap ka shuru se project meinkaamasaan ho jayega. Magaraksar ye bhihotahai k hum determine tukarlaitayheinmugar in ki type aurko underestimate karteheinheinaurnateejatanhamaray projects schedule se peechay ho jateheinkion k humarisaari efforts un ko arrange karneymein lag jatihai. Aisabhihotahai k hum kabhiitna confident ho jaatehein k hum kisi se boltehein k bhai 7 din ka kaam 4 din meinkar loon gaaurdoosraaapkodaidatahaimagar agar who kaamap se nahihowatushayadpaisaytu mil jainmagarapkowohkaamphirnahi mile gaaurapkiapni reputation damage hogi.Aur please aisabhinakarein k apkokoikaamkarne k liyekuchsamaanchahiyeaurap us meinyehkehtayhein is kikiazaroorathai? Aksar hum safety k maamlaymeinaisakartehein. Aur jab kaam ho jatahaituap realize kartehein k agar maraypaaswoh tool hotatukaamaurachahojata.Aur Lastly aisabhinakarein k agar sabkuchtheekchaltarahatuhamarakaam is date takkhatam ho jayega. Aapko determine karnachahiye k apkokaam perform karnay k liyekitna time aur budget chahiye. Is meinkoiburainai agar apkuch safety margin ya “padding”rakhlein. Jaisay cricket mein pads k function apko injury se safe rakhtayheinisitarha ye padding bhiapko safe rakhtihai. For example, apkisi task k liye 20% extra time rakhleintu over come unexpected occurances. Padding normally depends k ap resources kokitna effectively utilize kartehein, isiliyeapko padding kam se kamrakhnichahiye.Jab ap resources determine karleintu us k baadabap ka kaamyehhai k har team member ko us ka access available hai agar aisanahihaituap ka project goals accomplish nahihoongay. Kabhiaisabhihotahai k apko project k doraan resource acquire karnihoteinhein. YehbohutKhatarnaakharkathaiaur agar mumkin ho tu is ko avoid karnachahiye. It can damage your project.
  • Ye slide is workshop ki resource determination ka sample dikharahihai. Is meinhar activity k lye time, Location, material aur funds allocate kiyeheinaur safety margin minimum rakhahowahai by maximizing the resources.
  • Abap Workbook ka page number 7 kholeinaur us meinapne tasks ko resource allocate karein.
  • Project k doraanaksarkoinakoikhatraaasaktahaiauryehhar project meinhotahaijis se aphairan o preshaan ho jatehain. Jab bhiapkoi unplanned event ko face karnapartahaitu is meinap ka time, money aurapki energy extra spend karnipartihaijoap ne pehlay plan kithi. Risk management se kaafi had takap risks aur us k affects ko reduce karsakteheinauryehintehaizaroorihai because it helps the team to accomplish goals with as little trouble as possible.Jab ap professional life meinaatayheintuapkokaamwaqt par poorakarnazaroorihai. Excuses chahesachihoonyajhooti se koiapkisihamdardinahikhareedsakhte. Misaal k taur par agar koi surprise problem ajaatihaijo project mein delay ka baisbantihaitu, yehtukehnabaraasaanhai k ‘meintuapnakaamkarliamagardoosray ne nahi’ yaphir ‘Hum kopatanahitha ye joyegajiskiwajha se hum schedule peechayrehgaye. Apsirfyehsoochien agar ap ne kisikokoikaamdiaaur who ap se is tarhakibaatienkarrahahaituap ka kiasoochien gay us k baaremein. Is ap ka apna impression kharaabhogaaurap is dunyameinziadaagaynahijasaktay. Apko surprises aur adversities se deal karnaanachahiyewarna who ap se achaytareeqay se deal kareingi.Jab ap team k ek member heintu each and every member dedicates themselves to the success of the TEAM. Agar ap ka kaam us waqtshuruhoga jab doosrasaathikaamkhatamkaregaaurwoh schedule se peechayhai, tuyehapki responsibility hai k apkuchbhikar k us ki help karein. Khudnahikarsaktetu us ko help kaheen se arrange kar k dien. Shikayateinapkoapkizimadari se barinahikareingi, balk it would appear k apsaath mil karkaamnahikarsakte.Risk management bohut complex ho saktahai, magar hum simple management risk se deal karne k liyeistemaalkarein gay.
  • Is ka simplest tareeqayehhai k ap tasks k against jobhi risks heinwoh list down karien. Aurhar risk ka ek back up plan tyarkareinjo agar howatu us case meinapkiakaro gay so that you are on schedule. Apchand risk ko special attention dainkibhizarooratparaygijopoora project kokhatambhikarsaktehein. Jaisay agar data corrupt hogayatupooray project kiaisikitaisi ho jayegi. Pooray group meinek member risk ki monitoring k liye dedicated honazaroorihai.
  • Abaap page number nine par apnay project risks aur back up plans tyarkarein
  • We are almost done with our planning now we have to assign dates and people to our tasks. This is accomplished through Gantt Chart. Yehekbohut important tool haikion k isse se apnasirf tasks aur task owners, bal k project time line bhi visualize karsaktehein. Yehapko help out karega k tasks aikdoosray k uparkaisay dependent heinauryehapkoek picture daiga k ap ka project kaisay progress karrahahai.
  • Basic format of Gantt chart is shown here. Left side par tasks, us k saath un ki start date, number of days required to complete, auruski finish date. Har task koaiknaaik owner assign karnazaroorihai. Text ki Right side par tasks ki timeline kishakalmeinek graphical representation hai.Jab aap ne chart banaliya us k baad you must make sure k resources allocation meinkoijhagrana ho. For example, you must make sure k bohutsaare tasks apekbanadaykoek given period k andar assign nahoon. For example agar meinsaare tasks 24th Jan ko complete karnachahtatu it would be impossible for me, therefore, I divided them over a period of time.Aapkogantt chart bananay k baad is baat ka bhikhayalrakhnahai k jin tasks ko same machinery ya room chahiyewohek hi time par us nahoon. You must discuss with your group and see if everyone agrees to the schedule that is to be followed. Is waqtap risks ko agar review karleinaurapna schedule accordingly adjust karleintuyehekaqalmandihogi.
  • Abapapnay project ki timeline develop karienjo page number 11 par given hai
  • We are almost done here with our planning. Abkoyahan se baqicheezeinbohutghaur se sunnihein, agar ap ne koibhi point miss kiaap ka project fail ho saktahai. Projects ziada tar team based hotehein. Aiyepehlaydaikhtehein team ko define kaisaykartehein.A team is a group of accountable individuals with different qualities, working towards a common goalAgar hum koikaamap ne accept kiahaituap us k accountablityhonabhizaroorihai. Aapnasirfapnakaamkerain bal k ekdoosraykobhi schedule par rehnaymeinmadadkarien. Ye mat bhoolein k hum sabekadam (AS) kiaulaadheinaur sub k saathaisa hi burtaorakhienjaisa k apapnesaathchahtehein.
  • Team is a mixture of members. Aurhar member agar apna role effectively perform karaytu team can reap good results. Ek effective team member team ki success ka responsible hotahai, aurapapnewaadaypooraykartahai, kisi member kibaatkoghuar se sunaygaaur us ka jawabbhidain gay ga.Gantt Chart banany k baadhar member koapni duties patahonabohutzaroorihai. Is k liyeap team member k roles ko define kar lien aur un sab se ek signature le lein.
  • Har member koapni duties patahonabohutzaroorihai. Is k liyeap team member k roles ko define kar lien aur un sab se ek signature le lein.Is ki example ap k workbook k page number 12 par daikhsaktayhein
  • You are now ready to start work on your project. Har team member kopata ho k uskokiakarnahaiaurkaisaykarnahaiaur sari resources arrange karle. Un kopatahonazaroorihai k kia risks heinaur agar woh encounter howatu us k kia back up plans hein. Is waqt project manager a project leader is responsible for communicating through out the project, however, the team members should also communicate between themselves as required. Agar apko lag rahahai k ap short of time heinaurya budget meinap ka project pooranahi ho raha, it is your responsibility to bring it to the group as soon as possible. Is tarha resource can be temporarily shifted to keep you on schedule.Har team member apnikaamko document kare. Insaankiyadaashatkamzoorhaiauryehkafi had takmumkinhai k har team member koapnaykaamki progress kabhi show karniparay. Us waqtbohutghussaaatahai jab aap ne kisi se poochaaurapkojawabmila: “Mujheyaadnahiaaraha k mein ne kiakiatha.” Agar apkoyaadnahiaaraha, tu team bharosakaisaykarsatihai k jo hum ne kiahaitheekbhikiahaiyanahi. Isiliye documentation is the reponsibility of the whole team aurapkiizzatbachaygi.Aisakafimumkinhai k ap k project mein unexpected situations aurapasmeintakraobhi ho. Yehyaadrakhnabohutzaroorihai k yeh team ki responsibility hai k project ko complete kare. Agar koi problem hai, tu team should help to figure them out. Agar koitakraohaitu, team should settle it. This can be facilitated by regular meetings (daily, weekly, monthly, whatever is practical) of the team. Team meetings k doranapko schedule aur project goals ka status (complete or incomplete) ka review karien. Once the project goals are accomplished, the project is completed.
  • Jab ap k project k goals accomplish ho gaye, us k baad it is good practice to evaluate performance the project team. Aakhri meeting meetingmein project team must discuss how the journey could have been improved. Yehek area jahanapachakhasa learning aur experience bhi gain karteheinauryehapko future us jaisimushkilaat se bachaiga.
  • Project management open ended task hai. Abaapkamarbasta ho jayekion k aapapna project plan banay k liyetyaarhainaurjo tips hum ne yahandeinhein un kokoshishkarien k best tareqaysa follow karien.Hum ne ek website par ek Microsoft Excel ki template upload kihowihai. Apsirf yellow cells k andarapna data fill kareinaur who apko tasks ki timeline automatically plotted mil jayegi. Aur workbook bhi available hai. Yahan par hum apni project management workshop close karteinhein. Ap se request hai k feedback form ap fill kardein. Meanwhile I am giving you the certificates.Jazakallah.This is an incredibly open ended task. You are now charged with developing your project plan. Follow the steps above and proceed as best you can. Ask the staff for help if you have questions.At the beginning of this document, you can download a template for a project development sheet and a gant chart. All that is required of the user is to fill in the yellow cells. The gant chart will automatically plot out the task/project time line for you. This is a required part of your project management activities.

Simple Project Management by Rob-Arts Simple Project Management by Rob-Arts Presentation Transcript

  • Project Management Workshop (PMW) An Activity Based Training
  • An Activity Based Training
  • Importance of PM• Physical Product Development• Services• Personal Goals 3
  • Goals of PMDefining Defining your Making Plan Implementing EvaluatingProblem goals 4
  • What is Project?• A project is temporary activity to create a unique product, service or result 5
  • What is Project? Example of Olympics 6
  • What is Project? 7
  • Simple Project Management Inputs• Goals• Team Manage according Output• Money (Rupees) to Plan Deliverables• Time• Material and Equiment 8
  • Simple Project Management Inputs• Goals• Team Manage according Output• Money (Rupees) to Plan Deliverables• Time• Material and Equiment 9
  • Simple Project Management Inputs• Goals• Team Manage according Output• Money (Rupees) to Plan Deliverables• Time• Material and Equiment 10
  • GETTING ON WITH PROJECTMANAGEMENT 11
  • Problem Identification• It is the process of identifying the need• Put it into words. – Express as specifically as possible what the problem is.• This is called Problem Statement• Document it! 12
  • PMW Problem Statement• There is 34.1 % of Pakistani population which is below 15 years of age and 65 percent of Pakistanis are below 25 years of age. This figure is approximated to marginally reduce by 2030. These school/university students do not know how to manage their projects and introduce them into the market. There is an opportunity to make the student capable of managing projects by teaching them. 13
  • Activity: Problem StatementWorkbook Page # 2Problem Statement………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………… 14
  • Objective Statement• It defines what needs to be achieved• Characteristics – Clear, meaningful and simple – Agreed by mutual consensus – Should define measure of success• Document it! 15
  • PMW Objective StatementConduct a 1st Project Management Workshop on 11th February.Success Definitions • Customer Analysis • Costing Completed • Lecture prepared • Website update • Announcement of Workshop • Registration Closed • Workshop ready to conduct • Closing the workshop 16
  • ActivityWorkbook Page # 2Objective Statement……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………Success Factors……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………… 17
  • Outcomes• It is necessary to understand what will be the results of the project 18
  • PMW Outcomes• At least 10 candidates would be applying Project Management in their daily lives and they make project plans to fulfill their aims and to solve the problems.• The surroundings start to improve not only economically but socially as well.• They would be recommending this workshop to their fellows in their circle• The earning from the workshop will also help me to support my basic living expenses 19
  • ActivityWorkbook Page # 4Outcomes……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………… 20
  • Project Break Down• Tasks determination• Two methods – Task Table – Mind Map 21
  • Project Break Down Task Detail# Goal Success GANTT task (if any)1 Project Goal Success Factor 1 Task 12 Task 2 ABCD…3 Task 34 Success Factor 2 Task15 Task26 Task 37 Task 4 22
  • Project Break Down 23
  • PMW Project Break Down Task Detail# Goal Success GANTT task (if any) Project Management Assessed Customer University Students and1 Workshop Project # 1 Expectations Customer Analysis Professionals 1500 for students and 2500 for2 Categorization and pay scale professionals At this fees the environment3 Respective Customer Expectation must be satisfactory for all4 Costing Completed Profit/Loss Modeling5 Expense Calculations Commercial price Rs. 22/unit Approximately 15 units are6 Electricity Bills consumed each day7 Material Purchasing Pencil, Databook, Sample Project 24
  • Activity: Project Break Down Workbook Page # 5 Task Detail# Goal Success GANTT task (if any) 1 2 3 4 5 6 7 25
  • Resource Determination• Normally include – People – Time – Money – Location – Material and Equipment• Be realistic• Have Safety Margin 26
  • PMW Resource Determination Loca DaysS# Gantt Task tion Material Equipment Money 1 Customer Analysis 1 Office Computer, MS Word, Internet and USB for Back up 2 Categorization and pay scale 1 Office Computer, MS Word, Internet and USB for Back up 3 Respective Customer Expectation 1 Office Computer, MS Word, Internet and USB for Back up 4 1000 Profit/Loss Modeling 1 Office Computer, MS Word, Internet and USB for Back up 5 Expense Calculations 1 Office Computer, MS Word, Internet and USB for Back up 6 Electricity bill, Computer, MS Word, MS Excel, Internet Electricity Bills 1 Office and USB for Back up 7 Computer, MS Word, MS Excel, Internet and USB for Material Purchasing 1 Office Back up 27
  • Activity: Resource Determination Workbook Page # 7 Loca DaysS# Gantt Task tion Material Equipment Money 1 2 3 4 5 6 7 28
  • Risk Management• Expect the unexpected• Sorry, No Excuses!• Be a TEAM PLAYER 29
  • PMW Risk ManagementS# Tasks Risks Backup Plans Data Corrupt Backup on USB and Internet1 Customer Analysis Power Failure Work on Laptop Data Corrupt Backup on USB and Internet2 Categorization and pay scale Power Failure Work on Laptop Data Corrupt Backup on USB and Internet3 Respective Customer Expectation Power Failure Work on Laptop Data Corrupt Backup on USB and Internet4 Profit/Loss Modeling Power Failure Work on Laptop Data Corrupt Backup on USB and Internet5 Expense Calculations Power Failure Work on Laptop rates might be more or less Check latest bill6 Data Corrupt Backup on USB and Internet Electricity Bills Power Failure Work on Laptop Might be estimated less Keep 10% extra for purchasing7 Data Corrupt Backup on USB and Internet Material Purchasing Power Failure Work on Laptop 30
  • Activity: Risk ManagementWorkbook Page # 9S# Tasks Risks Backup Plans 1 2 3 4 5 6 7 31
  • Gantt Chart• A timeline that illustrates when each task begins, how long it continues and when it ends, along with the team member(s) responsible• Helps in tracking project progress 32
  • PMW Gantt Chart T W R F Sa Su 24-Jan <- 25-Jan <- 26-Jan <- 27-Jan <- 28-Jan <- 29-Jan <- Days# GANTT Task Start Finish Owner(s)10 Income Calculations 24-Jan 1 24-Jan Sulaiman11 Workshop Revenue 24-Jan 1 24-Jan Sulaiman ██12 Profit/Loss Calculation 24-Jan 1 24-Jan Sulaiman ██13 Lecture Preparation 25-Jan 5 29-Jan Sulaiman ██ ██ ██ ██ ██14 MIT Lecture Reading 25-Jan 1 25-Jan Sulaiman ██15 Refine and Compare to make it easier 25-Jan 3 27-Jan Sulaiman ██ ██ ██16 Presentation Preparation 25-Jan 3 27-Jan Sulaiman ██ ██ ██17 Sentences Preparation with relevant slides 25-Jan 3 27-Jan Sulaiman ██ ██ ██18 Sample Document Preparation 25-Jan 3 27-Jan Sulaiman ██ ██ ██19 Project Management Databook Preparation 28-Jan 2 29-Jan Sulaiman ██ ██ 33
  • Activity: Gantt Chart T W R F Sa Su 24-Jan <- 25-Jan <- 26-Jan <- 27-Jan <- 28-Jan <- 29-Jan <- Days# GANTT Task Start Finish Owner(s)123456789 34
  • What is a Team?A group of accountable individuals with different qualities, working towards a common goal 35
  • Team Roles•Be an effective team member•Document your roles 36
  • Team Roles Team Charter Mein team ki success ka responsibility accept karta hoon, Mein apne waaday pooray karoon ga, Mein har team member ki baat ko ghuar se sunoon ga aur us ka jawab bhi doon ga. Role Responsibilities Name Signature Project Sponsor Project Leader … 37
  • Start the Project• Know your roles and have back up plans• Leader should Communicate Oftenly.• Share your feelings• Document your activities• Deal with conflicts and Surprises 38
  • Closing the Project• Evaluate the performance• Look for areas of improvement• Prevent future similar problems 39
  • Winding Up• Get ready to manage your projects• Download Template and Workbook• Fill the feedback forms• Get your certificates• Enjoy managing your projects 40