An introduction to microsoft office 2007 lecture


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Microsoft Office applications include Outlook, Word, Excel, PowerPoint, and Access. If you are new to this software or are upgrading from a previous version of Microsoft Office study this lecture to learn how to use them. Any questions, send those to

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  • The first impression and view of a document is very important for the reader. The options listed underneath are the most important ones. These can make the document nice looking, but also very bad. A professional document should have a standard font (like Times New Roman or Arial), appropriate size(normal text size 12),and black color. The layout of the text should make the reader comfortable – it should be easy to read. In thesis, or other large documents, the text is often aligned to both the left and right margins. This creates a clean look at both sides of the text. Additional extra space are put in between words as necessary.Text: Font, size, color, bold/italic/underlineLayout: Bullets, numbering, alignment, line spacing Home  [choose formatting]
  • What are the applications?
  • Go to picture of flower: crop and add bevel and new shape;Text wrappingEncourage experimentation: check 3They Do
  • Open file and reviewThey do
  • When formatting equation 1 – reduce the left and right margins so the box is smaller (work in Paragraph dialog box)
  • An introduction to microsoft office 2007 lecture

    1. 1. An introduction toMicrosoft Office 2007 by Sukh Sandhu Search: SukhSandhu
    2. 2. Microsoft Office 2007 A package of softwares  Word – text editor  Excel – spreadsheet  PowerPoint – presentations  Outlook – e-mail  Access – database  Publisher – brochures, calendars, postcards, etc.  +++ The current versions are Office 2007 which was released on January 30 in 2007.
    3. 3. MicrosoftWord 2007
    4. 4. Microsoft word Text processor to create documents Templates for different types of documents Web pages
    5. 5. 5The Different Versions of Word MS Word 97 MS Word 2000 MS Word 2002 (XP)  Includes Smart Tags, Task Panes MS Word 2003  Minimal changes from 2002 MS Word 2007  Major changes in user interface, file formats
    6. 6. Microsoft Office 2003 vs. 2007 Interface is very Program 2003 Ext. 2007 Ext different and takes a bit of getting use to. Word .doc .docx Files saved with the default setting Excel .xls .xlsx in Office 2007 CANNOT be Power .ppt .pptx opened by earlier Point versions. Access .mdb .accdb To change go to tools, options, & save tab
    7. 7. Page Setup: Windows MS Word2003 or Earlier MARGINS  Left:1.5  Right: 1.0  Top: 1.5  Bottom: 1.0
    8. 8. Margins: Windows MS Word2007
    9. 9. 9
    10. 10. 10
    11. 11. Use the Ribbon instead oftoolbars and menus• When you first start some of the programs in 2007 Microsoft Office system, you may be surprised by what you see. The menus and toolbars in some programs have been replaced with the Ribbon, which is part of the Microsoft Office Fluent user interface.• The Ribbon is designed to help you quickly find the commands that you need to complete a task.• Commands are organized in logical groups, which are collected together under tabs.• Each tab relates to a type of activity, such as writing or laying out a page.• To reduce clutter, some tabs are shown only when needed. For example, the Picture Tools tab is shown only when a picture is selected.
    12. 12. 12When to Use Word Most paper-based documents  Letters  Simple tables  Simple brochures and publications Email  Outlook usually uses Word as its editor Electronic documents  Simple Web pages
    13. 13. 13When NOT to Use Word Complex publications  Instead use Microsoft Publisher, Adobe PageMaker, or Quark Complex tables  Use Microsoft Excel Complex Web pages  Use Microsoft Front Page
    14. 14. Use the keyboard Okay, keyboard people, these slides are for you. The Ribbon design comes with new shortcuts. This change brings two big advantages over previous versions of Office programs:• There are shortcuts for every single button on the Ribbon.• Shortcuts often require fewer keys.
    15. 15. Use the keyboard The new shortcuts also have a new name: Key Tips. To use Key Tips, start by pressing ALT.Next:1. Press the Key Tip for the tab you want to display. For example, press H for the Home tab. This makes all the Key Tips for that tab’s commands appear.2. Press the Key Tip for the command you want.
    16. 16. Keyboard shortcuts for MicrosoftOffice Word• The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.• For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Office Word 2007 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).
    17. 17. Keyboard shortcuts - Display anduse windowsTO DO THIS PRESSSwitch to the next window. ALT+TABSwitch to the previous window. ALT+SHIFT+TABClose the active window. CTRL+W or CTRL+F4Restore the size of the active window after you maximize it. ALT+F5Move to a task pane from another pane in the program window (clockwise F6direction). You may need to press F6 more than once.Move to a task pane from another pane in the program window (counterclockwise SHIFT+F6direction).When more than one window is open, switch to the next window. CTRL+F6Switch to the previous window. CTRL+SHIFT+F6Maximize or restore a selected window. CTRL+F10Copy a picture of the screen to the Clipboard. PRINT SCREENCopy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN
    18. 18. Keyboard shortcuts - Use dialog boxesTO DO THIS PRESSMove from an open dialog box back to the document, for dialog boxes such ALT+F6as Find and Replace that support this behavior.Move to the next option or option group. TABMove to the previous option or option group. SHIFT+TABSwitch to the next tab in a dialog box. CTRL+TABSwitch to the previous tab in a dialog box. CTRL+SHIFT+TA BMove between options in an open drop-down list, or between options in a Arrow keysgroup of options.Perform the action assigned to the selected button; select or clear the SPACEBARselected check box.Select an option; select or clear a check box. ALT+ the letter underlined in an optionOpen a selected drop-down list. ALT+DOWN ARROWSelect an option from a drop-down list. First letter of an option in a drop-down listClose a selected drop-down list; cancel a command and close a dialog box. ESCRun the selected command. ENTER
    19. 19. Keyboard shortcuts – MicrosoftWord shortcuts For more shortcuts, please visit MS Word tutorial website:  shortcuts-for-microsoft-office-word-HP010147626.aspx  shortcuts.htm
    20. 20. Most useful - Keyboard shortcuts –Microsoft Word shortcuts -Document Open/New/Saving New Document: Ctrl + N Open Document: Ctrl + O Go to last location you were working in when document was closed (after doc is opened): Shift + F5 Save Document: Ctrl + S Save As F12 Close Document: Ctrl + W
    21. 21. Most useful - Keyboard shortcuts –Microsoft Word shortcuts -Editing/Reviewing/Printing Show/Hide Paragraph marks and hidden text: Ctrl + Shift + 4 (not num key 4) Reveal Formatting: Shift + F1 Open Font dialog box: Ctrl + D Turn off/on Track Changes: Ctrl + Shift + E Delete one word to left: Ctrl + Backspace
    22. 22. Most useful - Keyboard shortcuts –Microsoft Word shortcuts -Editing/Reviewing/Printing Delete one word to right: Ctrl + DELETE Spelling / Grammar check: F7 Print Document: Ctrl + P Print Preview (toggle between): Ctrl + Alt + I
    23. 23. Most useful - Keyboard shortcuts –Microsoft Word shortcuts -Navigating the Ribbon Home tab: Alt + H Insert tab: Alt + N Page Layout tab: Alt + P References tab: Alt + S Mailings tab: Alt + M Review tab: Alt + R View tab: Alt + W
    24. 24. Most useful - Keyboard shortcuts – Microsoft Word shortcuts - Common tasks in Microsoft Office WordCTRL+SHFT+SPACEBAR Create a nonbreaking space.CTRL+HYPHEN Create a nonbreaking hyphen.CTRL+B Make letters bold.CTRL+I Make letters italic.CTRL+U Make letters underline.CTRL+SHFT+< Decrease font size one value.CTRL+SHFT+> Increase font size one value.CTRL+[ Decrease font size 1 point.CTRL+] Increase font size 1 point.CTRL+SPACEBAR Remove paragraph or character formatting.CTRL+C Copy the selected text or object.CTRL+X Cut the selected text or object.CTRL+V Paste text or an object.CTRL+ALT+V Paste specialCTRL+SHFT+V Paste formatting onlyCTRL+Z Undo the last action.CTRL+Y Redo the last action.CTRL+SHFT+G Open the Word Count dialog box.
    25. 25. Simple formatting Text: Font, size, color, bold/italic/underline Layout: Bullets, numbering, alignment
    26. 26. Changing font Welcome to this lecture
    27. 27. Bold / italic / underline Welcome to this lecture
    28. 28. Changing text color How to change text color
    29. 29. Changing text size How to change text size
    30. 30. Alignment of text The first impression and view of a document is very important for the reader. The options listed underneath are the most important ones. These can make the document nice looking, but also very bad. A professional document should have a standard font (like Times New Roman or Arial), appropriate size (normal text size 12), and black color. The layout of the text should make the reader comfortable – it should be easy to read. In thesis, or other large documents, the text is often aligned to both the left and right margins. This creates a clean look at both sides of the text. Additional extra space are put in between words as necessary.
    31. 31. Page setup / margins 2,5 cm 2,5 cm 2,5 4,0 cm 2,5 cm 4,0 cm 0 cm Left
    32. 32. Line spacing
    33. 33. Word count
    34. 34. Headings and table of contents Heading 1 Texttextexttexttexttexttextexttexttextex ttextexttexttexttexttextexttexttext Heading 2 Texttextexttexttexttexttextexttexttextex ttextexttexttexttexttextexttexttext Heading 3 Texttextexttexttexttexttextexttexttextex ttextexttexttexttexttextexttexttexttext Heading 3 Texttextexttexttexttexttextexttexttextex ttextexttexttexttexttextexttexttext
    35. 35. Page numbers 1
    36. 36. Picture and crop
    37. 37. Reference / citation Shresta Shresta, Kumar Kumar Learn Microsoft Office in one lecture 2010 Kathmandu Tribhuvan University Teaching Hospital Shresta, Kumar
    38. 38. Reference list / bibliography (1)
    39. 39. Save document Word lecture 1
    40. 40. MS Word Compatibility
    41. 41. Revealing Your Formatting Find this button on your toolbar
    42. 42. Section and Page Breaks
    43. 43. Section and Page Breaks cont. Use page breaks when format stays the same Use section breaks (next page) when format changes or between chapters  For example, use for landscape table or figures! That page will be landscape and the rest portrait.
    44. 44. Inserting Breaks:MS Word 2007
    45. 45. 45Goals for Advanced Users Takeadvantage of special features Automate repetitive tasks
    46. 46. 46Course Agenda1. Tabs and Tables2. Mail Merge3. Graphics4. Power Tips5. Macros and Your Choice
    47. 47. Session 1 –Tabs & TablesAdvanced Microsoft Word
    48. 48. 48Question:How can you put one wordon the left margin of a line,and another word on the right?Like This Tabs
    49. 49. 49Things Hardly Anybody Knows Rocket Science Brain Surgery Strategy for NY Knicks How to use Tabs in Microsoft Word
    50. 50. 50 Tabs Traditional way to create columns Tabs must have two components: 1. Tab Characters 2. Tab Stops
    51. 51. 51Secret: How to Use Tabs1. Type tab characters in text2. Select lines of text3. Set which type of tab stop you want4. Insert tab stops on ruler w/ mouse To edit the tab stop, just double-click it
    52. 52. 52 Tab Tab Stop & Tab Stops Tab Stop Center Chars DecimalLeft Tab Stop Right Tab Stop TabButton Default Tab Stop Tab Ruler Character
    53. 53. 53Tab Characters Special non-printing characters (  ) To create: Press Tab key on keyboard To view: Press Show/Hide button ( ¶ )
    54. 54. 54Tab Stops Indicated on Ruler ( View / Ruler ) Can be different for each paragraph Types of Tab Stops:  Left  Center  Decimal  Right
    55. 55. 55Setting a Tab Stop Select paragraphs Click tab button to select type of Tab Stop (Left, Center, Right, etc.) Click ruler where you want the Tab Stop Repeat process for next tab
    56. 56. 56Adjusting Tabs Selectparagraphs Use mouse to move tab stops on ruler Be careful not to insert new tabs, or delete existing tabs
    57. 57. 57Editing a Tab Stop Select paragraphs Click Page Layout > Paragraph Dialog Box Launcher > Tabs Select Tab Stop you want to change Choose type (Left, Center, Right, etc.) Choose leader if desired (e.g., ………) Press Set button Repeat process for next tab
    58. 58. 58Is There a Better Way toPresent This Information?ISDN requires an installation charge of $600 andcosts $55 per month. DSL requires an installationcharge of $600 and costs $80 per month. T1requires an installation charge of $4000 andcosts $1500 per month. Use a Table
    59. 59. 59When Do You Use a Table? Type of Installation Monthly Connection Cost Charge ISDN $600 $55 DSL $600 $80 T1 $4000 $1500 When you have similar data
    60. 60. 60TablesThe better way to create short columns of text
    61. 61. 61Diagram of a Table Column ID Name Zip 1 Steve 10923 2 Hillary 10934 Row 3 Joan 10723 Cell
    62. 62. 62What Is a Table? Information organized by rows and columns Columns are sometimes called "fields" Each piece of information is a Cell
    63. 63. 63Why Use Tables? Present similar data concisely Avoids repetition Enables special formatting Can do simple calculations
    64. 64. 64Disadvantages of Word Tables Limited features compared to Excel Limited calculating power If you need large tables, use Excel instead
    65. 65. 65Word Tables vs. Excel Tables Word is better for:  Text tables  Tables within text documents Excel is better for:  Tables consisting mainly of numbers  Tables with many calculations  Large tables
    66. 66. 66Creating a Table Place cursor where table should appear Click Insert > Table Enter data into each cell Use Tab key to go to cell at right At end of table, Tab adds new row
    67. 67. 67Converting to a Table Select a tabular text organized with tabs Click Insert > Table > Convert Text Be sure that text separator is Tab Check for correct number of columns
    68. 68. 68Moving & Resizing a Table Handles appear when pointer moves over table  The Move handle (upper left)  The Resize handle (lower right) Move cursor over vertical border to reveal column-width handle The same occurs for row-height handles Also, use the Table Tools > Layout ribbon  Click the arrow buttons in the Cell Size area
    69. 69. 69Fast Formats for Tables Select any cell in a table Select the Table Tools > Design ribbon Choose desired Table Style
    70. 70. 70Table Borders Borders are useful for highlighting cells To use:  Select cells that require borders  Open the Table Tools > Layout ribbon  Click the Borders button in Table Styles
    71. 71. 71Special Table Properties Adjust text alignment within cells Vertical and/or horizontal alignment To use:  Select cells that require alignment  Right-click one of the cells  Choose Cell Alignment option
    72. 72. 72Tabs and Tables In Tables, Tabs provide special indentation But — you cannot use the Tab key Instead type Ctrl Tab With ruler, you can also set hanging indents
    73. 73. 73Sorting Table Rows Select rows that you want to sort Select Table Tools > Layout > Sort Choose column by which you want to sort
    74. 74. 74Exporting & Importing Tables Select and copy Word table Then paste into Excel worksheet Or, Select and copy Excel table Then paste directly into Word document
    75. 75. 75Calculations Select cell where you want Sum Click Table Tools > Layout > Formula Check the Formula dialog box, click OK NOTE: If the numbers in the table change, the formulas have to be updated:  Right-click the sum or average  Select Update Field
    76. 76. 76Common Formulas =SUM(ABOVE) — Adds up column of numbers immediately above =SUM(LEFT) — Adds up row of numbers immediately to the left =AVERAGE(ABOVE) — Averages the column of numbers immediately above =AVERAGE(LEFT) — Averages the row of numbers immediately to the left
    77. 77. Developing MultipageDocuments Styles Outlining Sections Tableof Contents Cover Page Master Documents
    78. 78. Exploring Styles Usestyles to automate document- formatting tasks and to ensure consistency between related documents  A style consists of various formats such as font style, font size, and alignment that are combined into one set that you name
    79. 79. Exploring StylesStyles GalleryDocumentformatted withthe Word 2007Quick Style set,which is appliedto all newdocuments
    80. 80. Exploring Styles Four style categories:  Paragraph: includes character and paragraph formats  Character: includes character styles only  List: includes styles to format a series of lines with numbers or bullets  Table: includes styles to format a table grid and text
    81. 81. Building a Document in OutlineView UseOutline View to organize headings and subheadings that identify topics and subtopics  Assign each heading a level from 1 to 9, with Level 1 being the highest level  Assign the Body Text level to the paragraphs  Move or delete blocks of text
    82. 82. Working in Outline View Show Level list arrow Move Up button Expand button Collapse button Plus outline symbol indicates that additional levels or paragraphs of text are included under the heading
    83. 83. Working With Sections Multi-pagedocuments often consist of two or more sections, each of which can be formatted differently  Header text and page numbers can be different in each section  Deselect the Link to Previous button when you change the text of a header in a new section
    84. 84. Generating a Table of Contents Insert a table of contents to provide readers with an overview of topics and subtopics  Word searches for headings, sorts them by heading levels, and then displays the completed table of contents Format headings and subheadings with Heading styles Customize a table of contents by modifying TOC styles
    85. 85. Adding a Cover Page Use one of Word’s preset cover page designs Add text to content controls Remove unwanted content controls
    86. 86. Creating a Master DocumentA master document is a Word document that contains links to two or more related documents called subdocuments Create a master document to organize and format long documents such as reports and books
    87. 87. Finalizing a Master Document Workin Outline view to expand and collapse a master document  Expand the master document to view each individual subdocument and make changes to the content  Collapse subdocuments for the master document to contain only links to all the subdocuments included within it
    88. 88. Finalizing a Master Document Onceyou have inserted subdocuments in a master document, you can  Add or update a table of contents  Modify the document headers and footers
    89. 89. Exploring Advanced Graphics Modify a Picture Edit Charts Create a SmartArt Graphic Edit Clip Art Use Layering Options Align, Distribute, and Rotate Graphics Insert a Watermark and Page Border
    90. 90. Modifying a Picture Use the tools on the Picture Tools Format tab to modify a picture in hundreds of different ways Apply a preset picture style Further modify the style by  Cropping it  Changing the shape of the picture  Modifying the picture border  Apply picture effects
    91. 91. Modifying a Picture Cropping a picture Before After
    92. 92. Editing Charts Modifycharts with the tools contained on three Chart Tools contextual tabs  Design tab: Modify the appearance and content of the chart itself  Layout tab: Modify the appearance of the various chart components  Format tab: Modify the appearance of the drawing canvas that contains the chart
    93. 93. Editing Charts New data for 2008 Adding new chart data A third bar is added to each data series
    94. 94. Creating a SmartArt Graphic Youcan create seven types of SmartArt graphics  Once you have selected a type, you select a layout and then type text in each of the SmartArt shapes or in the text pane  You can further modify a SmartArt graphic by changing fill colors, shape styles, and layouts
    95. 95. Creating SmartArt Names and positions for organization chart
    96. 96. Editing Clip ArtA clip art picture from the Clip Organizer is made up of a number of separate objects  All of the objects are grouped together when you insert the clip art picture  Ungroup a clip art to edit its individual objects  The drawing canvas is an area upon which you can draw multiple shapes and insert clip art
    97. 97. Editing Clip Art Two methods to convert a clip art picture into a drawing object:  Right-click a clip art picture and select Edit Picture from the menu  Change the clip art picture from an inline graphic to a floating graphic
    98. 98. Using Layering Options The Arrange group includes commands to layer objects relative to each other Layering options include:  Bring to Front  Bring Forward  Bring in Front of Text  Send to Back  Send Backward  Send Behind Text
    99. 99. Aligning, Distributing, andRotating Graphics TheAlign and Distribute option in the Arrange group includes commands you can use to change the relative positioning of two or more objects  The Alignment commands align objects relative to each other: left, right, center  The Distribute commands distributes the same amount of space between objects  The Rotate command allows you to rotate an object on its axis
    100. 100. Formatted Pictures for GraphicsSteps
    101. 101. Inserting a WatermarkA watermark is a picture or other type of graphic object that appears lightly shaded behind text in a document Use pictures as watermarks – reduce brightness
    102. 102. Working with References Insert a Citation Manage Sources Generate a Bibliography Insert an Equation Modify an Equation
    103. 103. Inserting Citations TheCitations & Bibliography group on the References tab includes features to help you keep track of:  Resources you use to write research papers  Articles  Any document you obtained from other sources, such as books and Web sites
    104. 104. Inserting CitationsA citation is a short reference, usually including the author and page number, that gives credit to the source of a quote or other information included in a document
    105. 105. Modifying Citations andManaging Sources Modify the contents of a citation Edit the source of the citation Format a citation for specific guidelines such as  Chicago  MLA  APA
    106. 106. Generating a Bibliography Assemble all your sources on a separate page or pages at the end of your document You can choose to create a:  Works Cited list: Lists only the works included in citations in your document  Standard bibliography: Lists all the sources you used to gather information for the document
    107. 107. Inserting Equationsto insert Use the Equations feature mathematical and scientific equations from one of the categories in the Equation galleries You can also create your own equations that use a wide range of math structures including  Fractions  Radicals  Integrals
    108. 108. Modifying Equations Use many of the formatting options in the Font and Paragraph groups on the Home tab to modify an equation Choose to show an equation in:  Professional Format  Linear Format
    109. 109. Building Forms Construct a Form Template Add and Modify Content Controls Add a Building Block Content Control Insert Legacy Forms Controls Format and Protect a Form
    110. 110. Forms DesignA form is a structured document with spaces reserved for entering information  Create a form as a template that includes labeled spaces, called form fields, into which users type information  The form template can include check box fields, help messages, and other controls to make the form interactive
    111. 111. Constructing a Form TemplateA Word form is created as a form template, which contains all the components of the form  A field label is a word or phrase that tells users the kind of information required for the field  A control is the placeholder inserted to contain data associated with the label
    112. 112. Constructing a Form Template TextRich Textcontent control Plain content controlCombo Boxcontent control Date Picker content controlDrop-Down Listcontent control Picture content controlBuilding Blockcontent controlcontains text and a Legacy ToolsSmartArt graphic Check Box Form Field
    113. 113. Adding and Modifying TextContent Controls Rich Text Content Control  Use when you want formatting, such as bold or a different font size, automatically applied to text that users enter Text Content Control  Use when you do not want formatting applied or you want to format the entry with a style
    114. 114. Adding Date Picker andPicture Content Controls Use the Date Picker content control to provide users with a calendar from which they can select a date Use the Picture content control to provide a placeholder for users to insert a picture
    115. 115. Adding Drop-Down ContentControls Drop-Down List Content Control  Provides a list of choices  Users can only select from the list Combo Box Content Control  Provides a list of choices  Users can select from the list or they can type a new entry
    116. 116. Adding a Building BlockContent Control Youcan create your own Building Block content control to insert into a form  The Building Block content control can contain both text and objects, such as pictures and SmartArt graphics TurnDesign Mode off before you insert a Building Block content control
    117. 117. Inserting Legacy Forms Controls Enhancea form by including Legacy Forms controls:  Text Form Field  Check Box Form Field Workin the Text Form Field Options dialog box to customize a legacy form control
    118. 118. Formatting and Protecting aForm Turn Design Mode off before you protect a form Click the Protect Document button in the Protect group Select the protection required:  Filling in forms
    119. 119. Customizing Word Create a macro Record macro steps Edit a macro Customize the Quick Access toolbar Modify Options Use the Document Inspector
    120. 120. Plan a Macro Automate repeated tasks by using macros  A macro is a series of Word commands and instructions that you group together as a single command to accomplish a task automatically
    121. 121. Planning a Macro Macro tasks:  Determine the tasks you want the macro to complete Macro steps:  Include the correct steps to perform the task Macro information:  Determine the information related to the macro Record macro procedure:  Use the Record Macro dialog box to record the macro
    122. 122. Creating a Macro Create a macro by using the macro recorder or by entering codes into the Visual Basic Editor For most routine macros, use the macro recorder  Records each step you perform as a sequence of Visual Basic codes Forcomplex macros, use the Visual Basic Editor
    123. 123. Recording Macro Steps Once you have created a macro, you need to record the macro steps The macro recorder actually records each step you perform as a sequence of Visual Basic codes  Can use the mouse to click commands and options  Must use the keyboard to select text
    124. 124. Running a Macro When you run a macro, the steps you recorded are performed Run a macro in three different ways:  Select the macro by name in the Macro dialog box, then click Run  Click a button on the Quick Access toolbar if you have assigned the macro to the Quick Access toolbar  Press a keystroke combination if you have assigned shortcut keys to the macro
    125. 125. Customizing the Quick AccessToolbar Create a custom toolbar that contains only the buttons you want to perform specific tasks  Can include buttons to perform macros 12
    126. 126. Using the Document Inspector Usethe Document Inspector to check that a document does not contain any  Hidden text  Personal information  Comments that you do not want other users to see 12
    127. 127. MicrosoftPowerPoint
    128. 128. Microsoft PowerPoint Softwareto make presentations Templates and different designs Same menues as Microsoft Word
    129. 129. How to make a nicepresentation Text  Font should be easy to read  Text color with high contrast to the background  Big font size  Less text is better  Use the same formatting throughout the presentation Pictures and figures  Choose understandable figures  Pictures with high quality  Pictures and figures should be relevant
    130. 130. Presentation Be careful with use of animations Know what you are presenting  Don’t read from the slide  Speak to the people  Speak loudly  Practice before presentation!
    131. 131. MicrosoftExcel
    132. 132. Microsoft Excel Mathematical software Spreadsheets to make stastitical calculations
    133. 133. Microsoft Excel Formula for calculations of different results in a set of data  In data  Out data Graphical view of statistics
    134. 134. Overview: A hands-on introduction Excel 2007 has a new look! It’s got the familiar worksheets you’re accustomed to, but with some changes. Notably, the old look of menus and buttons at the top of the window has been replaced with the Ribbon.
    135. 135. More commands, butonly when you need them The commands on the Ribbon are the ones you use the most.Instead of showing every command all the time,Excel 2007 shows some commands only when youmay need them, in response to an action you take.So don’t worry if you don’t see all the commandsyou need at all times. Take the first steps, and thecommands you need will be at hand.
    136. 136. More options,if you need them Sometimes an arrow, called the Dialog Box Launcher, appears in the lower-right corner of a group. This means more options are available for the group.Click the Dialog Box Launcher , and you’ll see adialog box or task pane. The picture shows anexample:1 On the Home tab, click the arrow in the Font group.2 The Format Cells dialog box opens, with superscript and other options related to fonts.
    137. 137. What about favoritekeyboard shortcuts? If you rely on the keyboard more than the mouse, you’ll want to know that the Ribbon design comes with new shortcuts.This change brings two big advantages overprevious versions of Excel:• There are shortcuts for every single button on the Ribbon.• Shortcuts often require fewer keys.
    138. 138. What about favoritekeyboard shortcuts? The new shortcuts also have a new name: Key Tips. You press ALT to make Key Tips appear.For example, here’s how to use Key Tips to centertext: 1 Press ALT to make the Key Tips appear.2 Press H to select the Home tab.3 Press A, then C to center the selected text.
    139. 139. A new view Not only the Ribbon is new in Excel 2007. Page Layout view is new, too.If you’ve worked in Print Layout view in MicrosoftOffice Word, you’ll be glad to see Excel with similaradvantages.
    140. 140. Working with differentscreen resolutions Everything described so far applies if your screen is set to high resolution and the Excel window is maximized. If not, things look different.When and how do things look different?• When the Excel window isn’t maximized. Some groups will display only the group name.• With Tablet PCs. On those with smaller screens, the Ribbon adjusts to show smaller versions of tabs and groups.
    141. 141. For your project  Mean (average)  Percentile / quartile  Maximum / minimum  Standard deviation
    142. 142. Microsoft Outlook 2007 What’s New?
    143. 143. Overview: A new version of Outlook Look out! There’s a new version of Outlook. It has a whole new look along with new features. But don’t worry, that doesn’t mean you’ll need to spend a lot of time learning a new program. Instead, the new design and new features will help you more efficiently and easily accomplish the tasks you do in Outlook every day.
    144. 144. What’s changed and why The first time you create a message in Outlook 2007 (or open one you receive), you’ll see the Ribbon. It’s the band across the top of the window.One of the most dramatic changes in Outlook,the Ribbon gives Outlook its new look.But as you get up to speed, you’ll see that thechange is more than visual—it’s there to help youget things done more easily and with fewer steps.
    145. 145. Introducing the Ribbon Here’s a new e-mail message. The Ribbon is at the top of the window. The Ribbon is visible each time you create or edit something in Outlook.Why the new system? Microsoft carefullyresearched how people use commands in Outlook.As a result of that research, some Outlookcommands are now more prominent, andcommon commands are displayed and grouped inways that make them easy to find and use.
    146. 146. A closer look at the Ribbon To better help you learn how to use the Ribbon, here’s a guide to its basic arrangement.1 Tabs: The Ribbon is made up of different tabs, each related to specific kinds of work you do in Outlook.2 Groups: Each tab has several groups that show related items together.3 Commands: A command is a button, a box to enter information, or a menu.
    147. 147. The Ribbon shows what you need Once again, you’ll encounter the Ribbon when you take certain actions such as creating messages, calendar entries, or contacts.The Ribbon shows tabs and commands appropriatefor what you’re doing.That is, the tabs on the Ribbon will differ dependingon the area of Outlook you’re working in.
    148. 148. The Ribbon shows what you need The picture shows some of these differences.1 A new message shows the Message and Options tabs.2 A new appointment shows the Appointment tab.3 A new contact shows the Contact tab.
    149. 149. There’s more than meets the eye A small arrow at the bottom of a group means there’s more available than what you see. This button is called the Dialog Box Launcher.The picture shows that to see a full list of fontoptions, you’d click the arrow next to the Basic Textgroup on the Message tab of a new e-mailmessage.
    150. 150. The Mini toolbar The Mini toolbar allows you to quickly access formatting commands right where you need them: in the body of an e-mail message.The picture shows how it works:1 Select your text by dragging with your mouse, and then point at the selection.2 The Mini toolbar appears in a faded fashion. If you point to it, it becomes solid. You can click a formatting option.
    151. 151. The Quick Access Toolbar The Quick Access Toolbar is a small toolbar above the Ribbon. It’s there to make the commands you need and use most often readily available.What’s best about the Quick Access Toolbar?What’s on it is up to you.That is, you can add your favorite commands to itwith a simple right-click.
    152. 152. A new look for the calendar The new design of the calendar in Outlook 2007 makes it easier to see what’s what. Moving around is easier, too.The picture shows some examples:3 Also new is the Tasks area. It shows your current and upcoming tasks and tracks your accomplishments, too.
    153. 153. A new look for contacts In Outlook 2007, Electronic Business Cards make contacts easy to view and easy to share.You’ll first notice the new look for contacts whenyou click Contacts to switch to that area ofOutlook. You can send Electronic Business Cardsthrough e-mail. You might want to include yourown Electronic Business Card as part of your e-mailsignature.
    154. 154. A new look for contacts Notice that in this picture, the Navigation Pane is minimized to show more of the Contacts pane.You can minimize the Navigation Pane from anyarea of Outlook by clicking the Minimize theNavigation Pane button.
    155. 155. Questions?
    156. 156. Any questions? Write to: Sukh Sandhu @sukhsandhuAbout the writer: Sukh is a qualified BCA, PGDCA, MSC (IT) and Masters in Information Technology from University ofBallarat (Australia) and also pursuing PhD in Computer and Information Sciences and Support Services and MBA fromAmity University. He started his career at age of 15 as Web designer & developer with a USA based organization.