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Creating New Arrivals List

Creating New Arrivals List



How to prepare new arrivals list for ADMC Library patrons

How to prepare new arrivals list for ADMC Library patrons



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    Creating New Arrivals List Creating New Arrivals List Presentation Transcript

    • Abu Dhabi Men’s College Library 26 January 2012
    • Why is There a Need for NewArrivals List? Purpose is to inform the community that we have something new in the library. Layman – that WE exist/ WE are doing SOMETHING in the library =D Sent every week via email (by Helen) Posted in these websites: http://www.admc.hct.ac.ae/library/new_arrivals.html , http://library.hct.ac.ae/ftlist and on ADMC Library Facebook page.
    • Files Needed New Arrival Template: ADM New Arrival Template.docx (Library and Learning Centre -Forms & Templates - ADM Templates - All Documents) How to Process New Arrivals: Processing New Arrivals.docx (Library and Learning Centre -Policies and Procedures - All Documents) Millennium – Check In Module
    • Procedures The following screenshots are done in practice when creating new arrivals list.
    • Clear the In-Cataloging item by checking in.
    • Copy and paste the followingdetails from the Millennium to theADM New Arrivals Template: CallNumber (minus the locationcode)/ Title/ Author
    • Hyperlinking Hyperlinks provide direct links to the item record, giving the patron rights to access the bibliographic record of an item and more importantly request the item/ put it on hold.
    • Highlight the Title, then right click to show the menus.Point to hyperlink and select. Insert Hyperlink menu willpop up.
    • Copy the call number from New Arrivals Template (without the location code – e.g. a1bk)Search by Call Numberand the locationshould Abu DhabiMen’s - City. ClickSearch FalconCatalogue once done.
    • Click the Permanent Link button located at the bottom rightof the webpage. Permanent links provide stability to hyperlinksshould there be any changes in the website. This is to ensurethat the patron will be directed to the correct record. Noticethe address bar’s sudden change from long to a shorter address.Highlight the address and copy.
    • Paste the copied address from the Falcon to the address barof Insert Hyperlink menu. Click Ok to complete. Notice thetitle’s text turns to blue, meaning that the hyperlink isactive.
    •  Do the same steps for the remaining items to complete the list. Proofread and save as a Word document. To convert to PDF, right click the file icon and select convert to PDF. Save to target destination (i.e. W drive)
    • Notes: Font – Arial; Size – 12; Alignment – Left Discrepancies like misspelled title, incorrect call numbers, record not found, etc. should be reported to ACS – cattech@hct.ac.ae Remove description (e.g. DVD) and slash / symbol Do not include Arabic new arrivals in the list - send to Karline/ Kavita Adopt a pattern that you’re comfortable with for as long as all the steps have been done.