Creating List in Millennium
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  • Greetings/ Raise questions/ Coffee
  • A database within a database; platform
  • Ask what’s the importance of list
  • menu bar, tool bar, side control bar, display window
  • Before we proceed, some important concepts. Raise question: does anyone know the difference
  • Everything clear? Any questions so far
  • Everything clear? Any questions so far
  • Having a set length that never varies;whose length can vary. Don’t memorize, just get familiar with the uses
  • Now we are ready to apply what we have learned. Standard way of doing the list, but no need to be meticulous about the order

Transcript

  • 1. 22 May 2012ADMC Library & Learning Center
  • 2.  It is a customized subset of the Millennium database; enables to display data in an ordered format
  • 3.  To identify new titles To clear up unwanted records and update the collection Generate reports for inventories and statistics To obtain information related to a fund line
  • 4. Click Icon on Left Side Menu Or Click Go >Create Lists (Alt + G + L)
  • 5.  Bibliographic record contains basic information about a book, video, CD, DVD, etc., such as title, author, subject, ISBN, etc. The item record does not contain title, author, etc. The item records are "attached" to the bib record, which provides that information. Usually it contains: barcode, location, call number
  • 6.  Terms or symbols that tell the relationship between the fields you want to search and the data in that field
  • 7. Boolean Condition Symbol Meaning Used ForEqual to = Just what you expect; Fixed-length fields (ex: record should match the location codes) data in the queryNot equal to != Excludes rather than Fixed-length fields includes records that match the criteria you specifyGreater than > Greater than given value Fixed fields especially Less than given value dates and amount (ex:Less than < Greater than or equal to fine >200aed; chkoutGreater than or equal to >= given value <=5)Less than or equal to Less than or equal to <= given valueHas h Looks for specified data Variable length fields anywhere in the record (has FIC; has Shakespeare; Title, Location)All Fields don’t have a Used to find record that Subject, KeywordsAt least one field doesn’t have don’t have a certain o string of text in a particular fieldBetween w Specifying a range Dates, numbers, CallNot within n numbersStarts with ^ Find fields which was Title, Keyword, Call given in a word or phrase Number appears at the beginning of the fieldEnds with S Find fields in which a given word or phrase appears at the end of the field
  • 8. 4. Select either 7. Enter Search1. Go to Create List Range or Review file Criteria 5. Select Record 8. Click Search to2. Select Empty File Type generate the list 6. In the Boolean 3. Click Search 9. Export list to Search Screen, Fill in Records Excel Review File Name
  • 9.  Create list slows down the system so it is best to do it at the end of the day Make sure you select only the empty list Do not own slots for longer period of time unless used periodically (e.g. New Titles@ADM) Initial and save any list you create Red text means No
  • 10.  http://www.youtube.com/watch?v=bF7ZVvSC 2Mc&feature=channel&list=UL (Exporting Data to Excel) http://www.youtube.com/watch?v=bF7ZVvSC 2Mc&feature=bf_prev&list=UUEwdb5a_QAQx FnzDJBAom0w (Creating List of New Items) http://www.youtube.com/watch?v=yesDvsyO DWs&feature=BFa&list=UUEwdb5a_QAQxFnz DJBAom0w (Creating InTransit List)
  • 11.  http://intranet.library.arizona.edu/archives/team s/irdp/create_lists-millennium.pdf http://libraries.hct.ac.ae/resources/library-staff- resources/ http://ucblibraries.colorado.edu/collectiondevelo pment/Create%20Lists%20in%20Millennium.pdf http://ils.camden.lib.nj.us/ http://www.webopedia.com http://ibxwalkthetalk.com/wp- content/uploads/2012/01/practice-makes- perfect2.jpg