Closing Your Voting to Judging Contest

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This guide is for those running Strutta-powered contests.

Strutta's Popular Voting to Internal Judging Contest option is best for contests with high valued prizes, award shows, business competitions, etc. where community engagement and social sharing is paramount in selecting a winner!

With this PRO package option, popular vote will determine your contest finalists and a panel of judges will determine your contest winners.



In this guide we’ll walk through the transition from voting to judging, and how to close your contest through our system.


We’ll also take a look at some creative ways to showcase your contest winners!

To create your own contest using Strutta's platform or for more information, visit: http://strutta.com

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Closing Your Voting to Judging Contest

  1. 1. T O N E ST C SK ON L IL TI BA O SED PROM Closing yourVoting to Judging Contest
  2. 2. With this PRO package option, a popular vote will determineyour contest finalists and judges will determine your contestwinners.In this guide we’ll walk you through the transition from votingto judging, and how to close your contest through our system.We’ll also take a look at some creative ways to showcase yourcontest winners. 2 Closing Your Voting to Judging Contest
  3. 3. Voting Round > Confirm > Judging > Confirm > Notify > Claim >Site Update Let the voting begin When a user logs in via Facebook (or by default on contests launched as a Facebook App) they will be prompted to share their favorite entry on their Timeline after casting a vote for all their friends and family to see! Voting limits as per your settings will be enforced. As questions from your contest community are sure to arise, you may find our participant FAQs helpful. 3 Closing Your Voting to Judging Contest
  4. 4. Voting Round > Confirm > Judging > Confirm > Notify > Claim >Site Update When the voting round comes to a close, take a look at the Strutta Fraud Guard results to ensure voting integrity. Then, take action in your Admin Dashboard > Timeline. Click Review & Confirm Your live site will be updated to reflect the closed voting round: voting capabilities removed, buttons and timeline messaging updated. Note Winners will not be published on the site through our system at this point. You must first Review & Confirm the winners. If your contest has more than one winner, you can drag and drop the winner rankings. Click Replace to select another entry for each winners spot. Click Confirm to proceed to the Prize Claiming round. 4 Closing Your Voting to Judging Contest
  5. 5. Voting Round > Confirm > Judging > Confirm > Notify > Claim >Site Update The finalists will be published to the site when you confirm them. The judging round will begin as per your specific timeline. 5 Closing Your Voting to Judging Contest
  6. 6. Voting Round > Confirm > Judging > Confirm > Notify > Claim >Site Update When the voting round has finished, take action in your Admin Dashboard > Timeline. Click Set up Judging. While the judges pick winners on the back end, your live site will be updated to reflect the closed submission round: submission capabilities removed, buttons and timeline messaging updated. Note Winners will not be published to the site through our system at this point. The judges must first pick the winners. You’ll also have the chance to review & confirm the winners before any winners are published to the live site. 6 Closing Your Voting to Judging Contest
  7. 7. Voting Round > Confirm > Judging > Confirm > Notify > Claim >Site Update We’ve streamlined the judging process for you and your judges. When the time comes, just go to your Admin Dashboard > Timeline. If you have not named judges yet (in the Content > Details section of your Strutta builder), you can add judges now. Customize the pre-populated message and then send out the e-mails. Note Do not remove the <judge> or <link> placeholder, it will be replaced in the e-mail with a unique link that will lead each judge to their personal judging interface. Example Received E-mail 7 Closing Your Voting to Judging Contest
  8. 8. Voting Round > Confirm > Judging > Confirm > Notify > Claim >Site UpdateJudging InterfaceEach judge will be directed to a judging interface wherethey will review their favorite entries and rank them.Judges can drag and drop the ranking of their shortlistedpicks.Judges do not have to submit their picks in one sitting.Our system will automatically save their shortlist so theycan leave and return to their work at their connivence.You can track judging results in your Admin Dashboard >Timeline. 8 Closing Your Voting to Judging Contest
  9. 9. Voting Round > Confirm > Judging > Confirm > Notify > Claim >Site Update Once all judges have submitted their picks, you’ll need to take action: Click Review & Confirm. If your contest has more than one winner, you can drag and drop the winner rankings. Click Replace to select another entry for each winners spot. Click Confirm to proceed to the Voting round. 9 Closing Your Voting to Judging Contest
  10. 10. Voting Round > Confirm > Judging > Confirm > Notify > Claim >Site UpdateYou’ve confirmed the winners. Now its time to let them knowwhat they’ve won!Click Send Winner Notifications to close your site throughour system. The site will post the winners when all thewinners have claimed their prize.You can also click Skip This Step to publish winnersimmediately. The site updates automatically to reflect winers.You must notify winners manually.Assign any listed prizes to each winner and personalize themessage.Do not remove the <link> placeholder, It will be replaced inan email with a unique link that will lead each winner to theirprize claiming form. 10 Closing Your Voting to Judging Contest
  11. 11. Voting Round > Confirm > Judging > Confirm > Notify > Claim >Site Update Winners will click through to the prize claiming form. Track who has claimed their prizes and collect the contact information in your Admin Dashboard > Tools > Export Data. Once all winners have claimed their prizes, your contest will close. 11 Closing Your Voting to Judging Contest
  12. 12. Voting Round > Confirm > Judging > Confirm > Notify > Claim >Site UpdateOnce all winners have claimed their prizes, your contest willautomatically close and your site will update to reflect the winners! 12 Closing Your Voting to Judging Contest
  13. 13. Other ways to display yourwinnersBefore you send out the good word on Facebook,in blog posts, tweets, e-blasts and othercommunications, make sure your site is updated.You can edit your site while it is live in yourAdmin Dashboard > Edit, we encourage you toget creative!We’ll host your site for an additional two weekspast the contest’s end date. Beyond that you cankeep it live by enabling Extended Hosting.Maggiano’s updated the graphic in the Look & Feel > IntroImage section of their Strutta Builder to show their prizewinners. 13 Closing Your Voting to Judging Contest
  14. 14. More ideas • Create a photo or video collage of the winners for your sites About page. • Create a video with your big news and update your Intro video. • Update your Prizes page to name who has won what prize. N_K_D Pizza used simple HTML in the Details section of their Strutta builder to create a video collage of their finalists. Here’s our HTML cheat sheet14 Closing Your Voting to Judging Contest
  15. 15. There You Have It! Your Voting to Judging Contest is now closed. For more tips, be sure to check out:MARKETING for SOCIAL MEDIA PROMOTIONS PART ONE PART TWO PART THREEPlanning Tips and Best Promoting and Managing Life After Your Practices Guide Your Campaign Guide Campaign Guide strutta.com | facebook.com/strutta | @strutta 15 Closing Your Voting to Judging Contest

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