Memos
? Why Memos ? <ul><li>Company’s require documentation </li></ul><ul><li>Pass information </li></ul><ul><li>Make readers aw...
Memos <ul><li>Are used for In-house purposes only </li></ul><ul><li>Relay a history of the company </li></ul><ul><li>Safer...
Memos <ul><li>When should you not write a memo? </li></ul><ul><ul><li>In a hurry </li></ul></ul><ul><ul><li>Confidential <...
When you can’t think of how to start a memo! <ul><li>Always start with the line: “The purpose of this memo is…” </li></ul>...
Memo Format Body Logo Enc: cc: Footer Header
ABCD’s of Memo Design A Announce your Purpose B Be sure you have a point to make C Conclude by telling your readers what t...
Memo Question and Memo Manners <ul><li>Ask yourself, “What do you want to accomplish by writing this memo?” </li></ul><ul>...
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Memo Lecture

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Memo Lecture

  1. 1. Memos
  2. 2. ? Why Memos ? <ul><li>Company’s require documentation </li></ul><ul><li>Pass information </li></ul><ul><li>Make readers aware </li></ul><ul><li>Prompt action </li></ul><ul><li>Remind </li></ul><ul><li>Can you name others? </li></ul>
  3. 3. Memos <ul><li>Are used for In-house purposes only </li></ul><ul><li>Relay a history of the company </li></ul><ul><li>Safer to “put it in writing” </li></ul><ul><li>Are less formal than letters </li></ul><ul><li>Should be direct, clear, and should get to the point in an organized way </li></ul><ul><li>Should be accurate (dates, response, etc) </li></ul><ul><li>Memos: </li></ul><ul><ul><li>Confirm </li></ul></ul><ul><ul><li>Suggest </li></ul></ul><ul><ul><li>Request </li></ul></ul><ul><ul><li>Explain </li></ul></ul><ul><ul><li>Report </li></ul></ul>
  4. 4. Memos <ul><li>When should you not write a memo? </li></ul><ul><ul><li>In a hurry </li></ul></ul><ul><ul><li>Confidential </li></ul></ul><ul><ul><li>Too long </li></ul></ul><ul><ul><li>Can handle it in person </li></ul></ul><ul><ul><li>Time is an issue </li></ul></ul><ul><ul><li>Too complicated </li></ul></ul>
  5. 5. When you can’t think of how to start a memo! <ul><li>Always start with the line: “The purpose of this memo is…” </li></ul><ul><li>You do not have to use these words. </li></ul><ul><li>Use these words to help you get started in your thought process. </li></ul><ul><li>Very safe way to start </li></ul>
  6. 6. Memo Format Body Logo Enc: cc: Footer Header
  7. 7. ABCD’s of Memo Design A Announce your Purpose B Be sure you have a point to make C Conclude by telling your readers what to do D Don’t ramble
  8. 8. Memo Question and Memo Manners <ul><li>Ask yourself, “What do you want to accomplish by writing this memo?” </li></ul><ul><li>And </li></ul><ul><li>May attention to memo manners: </li></ul><ul><ul><li>Know that everyone hates to send and receive memos </li></ul></ul><ul><ul><li>Pay attention to corporate cultural (meaning do not go against “the way” your company writes memos even if they are wrong) </li></ul></ul>

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