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Memo Lecture

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Transcript

  • 1. Memos
  • 2. ? Why Memos ?
    • Company’s require documentation
    • Pass information
    • Make readers aware
    • Prompt action
    • Remind
    • Can you name others?
  • 3. Memos
    • Are used for In-house purposes only
    • Relay a history of the company
    • Safer to “put it in writing”
    • Are less formal than letters
    • Should be direct, clear, and should get to the point in an organized way
    • Should be accurate (dates, response, etc)
    • Memos:
      • Confirm
      • Suggest
      • Request
      • Explain
      • Report
  • 4. Memos
    • When should you not write a memo?
      • In a hurry
      • Confidential
      • Too long
      • Can handle it in person
      • Time is an issue
      • Too complicated
  • 5. When you can’t think of how to start a memo!
    • Always start with the line: “The purpose of this memo is…”
    • You do not have to use these words.
    • Use these words to help you get started in your thought process.
    • Very safe way to start
  • 6. Memo Format Body Logo Enc: cc: Footer Header
  • 7. ABCD’s of Memo Design A Announce your Purpose B Be sure you have a point to make C Conclude by telling your readers what to do D Don’t ramble
  • 8. Memo Question and Memo Manners
    • Ask yourself, “What do you want to accomplish by writing this memo?”
    • And
    • May attention to memo manners:
      • Know that everyone hates to send and receive memos
      • Pay attention to corporate cultural (meaning do not go against “the way” your company writes memos even if they are wrong)

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