IT Alignment (org chart style)

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This was the core presentation that John Merritt and I used during the NTEN Online conference. Of course it was much better when you could hear John and I banter back and forth sharing our examples, successes and failures for each of these areas. Ah yes, good times, good times.

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  • Welcome, introduce ourselves
  • Yes these are funny examples, but humor is often created because there is an element of truth present. Key Thoughts here: Where is technology represented in your org chart. Under CEO, CFO, or ? Who owns the website? Marketing – IT - ? How centralized is the software and data across the org? What is the relationship between IT and the rest of the org? How far removed from the strategic plan is IT?
  • Yes these are funny examples, but humor is often created because there is an element of truth present. Key Thoughts here: Where is technology represented in your org chart. Under CEO, CFO, or ? Who owns the website? Marketing – IT - ? How centralized is the software and data across the org? What is the relationship between IT and the rest of the org? How far removed from the strategic plan is IT?
  • IT Alignment (org chart style)

    1. 1. IT Alignment John Merritt – YMCA of San Diego County Steve Heye – YMCA of Metro Chicago
    2. 2. Source:http://uncw.edu But where is technology?
    3. 3. Source:http://uncw.edu Technology?
    4. 4. Finance Fundraising Operations Program Communication Executive Technology should not be the focus, so lets go back to a simple org chart without technology in it and review each of the areas. But we will look at them as topic areas, not positions.
    5. 5. <ul><li>Early alignment stages </li></ul><ul><li>Strategic plan created to meet mission </li></ul><ul><li>Leadership staff enabled to create operational plans to meet strategic plans </li></ul><ul><li>Individual departments pass needs to IT </li></ul><ul><li>Late alignment stages </li></ul><ul><li>IT included earlier in the process </li></ul><ul><li>IT allowed to participate in understanding the operational goals </li></ul><ul><li>IT offers solutions to meet goals not individual needs </li></ul>Executive What does alignment look like at the Executive level?
    6. 6. <ul><li>Early alignment stages </li></ul><ul><li>IT purchases approved individually </li></ul><ul><li>Technology purchases reviewed as expenses </li></ul><ul><li>Financial data used to measure progress against budget </li></ul><ul><li>Late alignment stages </li></ul><ul><li>IT strategies approved with a budget </li></ul><ul><li>Technology purchases weighed against benefit </li></ul><ul><li>Financial data not sole reports to determine success </li></ul>Finance What does alignment look like in the Finances?
    7. 7. <ul><li>Early alignment stages </li></ul><ul><li>Fin Dev software used as financial record keeping </li></ul><ul><li>Fundraising campaigns developed by Fin Dev team that uses email and web to deliver </li></ul><ul><li>Individual Fin Dev staff create own process to work around the systems to get results </li></ul><ul><li>Late alignment stages </li></ul><ul><li>Data analyzed to maximize donor experience (then tied to software) </li></ul><ul><li>Fundraising campaigns are developed as a part of full org communication plan </li></ul><ul><li>Fin Dev staff collaborate with IT to understand business needs and work together to improve process </li></ul>Fundraising What does alignment look like in Fundraising?
    8. 8. <ul><li>Early alignment stages </li></ul><ul><li>Individual Depts develop processes to complete tasks </li></ul><ul><li>Data stored and reported as needed by each staff </li></ul><ul><li>Tools and technology selected as parts of projects </li></ul><ul><li>Late alignment stages </li></ul><ul><li>Cross functional teams work to increase effectiveness in processes </li></ul><ul><li>Data stored and reported on is tied to measuring objectives in strategic plan </li></ul><ul><li>Tools and technology selected planned for during full org operational plan </li></ul>Operations What does alignment look like across the Operations?
    9. 9. <ul><li>Early alignment stages </li></ul><ul><li>Work hindered by ineffective technology </li></ul><ul><li>Views IT as team to “fix” all the technology problems </li></ul><ul><li>Makes decisions, then asks IT to implement </li></ul><ul><li>Late alignment stages </li></ul><ul><li>Technology works well enough to be transparent </li></ul><ul><li>Views IT as partner in meeting the mission </li></ul><ul><li>Includes IT in planning to allow for better outcomes </li></ul>Program What does alignment look like in Program delivery?
    10. 10. <ul><li>Early alignment stages </li></ul><ul><li>Unclear who owns website, email strategy or solely owned by IT or Marketing </li></ul><ul><li>Starts with technology, then looks to leverage it </li></ul><ul><li>Makes decisions, then asks IT to implement </li></ul><ul><li>Late alignment stages </li></ul><ul><li>Cross functional partnership on communication strategy with roles to implement it </li></ul><ul><li>Define goals first, then collaborate to pick technology </li></ul><ul><li>Includes IT in planning to allow for better outcomes </li></ul>Communication What does alignment look like in Communications?

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