Lotusphere Comes To You April 2011 - Notes & Domino 8.5.2 - All features great & small...


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Walkthrough of selected Lotus Notes & Domino features upto and including the current version - 8.5.2.

PDF available via my Connections Files here: http://preview.tinyurl.com/657zwyd

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Lotusphere Comes To You April 2011 - Notes & Domino 8.5.2 - All features great & small...

  1. 1. Notes & Domino 8.5.2– All features great and smallSteve CoganIBM Collaboration Solutions
  2. 2. Introducing me…
  3. 3. Gartner on the future of e-mail Analyst Matt Cains presentation on e-mail at Gartners 2009 Portal and Collaboration conference
  4. 4. Why Notes as a collaboration console? To find the latest slides and topics for today I looked up...
  5. 5. My Files (& more) are easily accessible Directly from the familiar Notes8 sidebar http://preview.tinyurl.com/6jce9xk
  6. 6. Drag & drop makes it all so easy - .eml Create .eml email messages http://www.notesiscool.com/drag-a-message-into-an-eml-file/
  7. 7. Drag & drop makes it all so easy - calendaring Quickly create a meeting invite to avoid reply-to-all emails Take an email and drag it into your free time in the Day-At-A-Glance sidebar panel
  8. 8. Drag & drop makes it all so easy - Feeds Notes8.x offers a feed-reader in the sidebar Take updates from internal/external sources Local Notes database, so can be taken off-line Great example is the education feed from Lotus http://twitter.com/statuses/user_timeline/18905392.rss Feeds can be pre-populated for users http://preview.tinyurl.com/5to3867
  9. 9. Calendar subscriptions Subscribe to a set of calendars and display them on your own calendar • Another person’s Notes calendar • TeamRoom calendar • An application’s calendar • Google calendar • iCalendar feed • To-do dates from Activities http://www.notesiscool.com/calendar-overlays/
  10. 10. Calendar subscriptions - example Track Activities To-do’s Entries from a teamroom calendar Learn what colleagues are doing
  11. 11. Add private and public iCalendar feeds to yourNotes calendarIn Notes 8.5.2, when you add an iCal feed, you can make it "private, that is, one thatrequires a login and a password. Choose iCalendar feed Click to choose a private iCalendar feed Choose to add a calendar http://preview.tinyurl.com/6anubx2
  12. 12. Ghosted calendar entries in Lotus Notes 8 https://www.ibm.com/developerworks/lotus/library/notes8-ghosting/
  13. 13. So simple to set-up Select "Display new (unprocessed) notices" in the Preferences dialog box
  14. 14. Since ND8 mail - means iNotes or Notes client ... From the same template  Regardless of whether its Full, Lite or Ultra-Lite ** the following screenshots show LotusLive Notes Web as an example of branding customisation – the underlying technology is browser accessto a Notes mail file – aka iNotes – (see hyperlinked words for links to documentation on LL Notes Web & iNotes)
  15. 15. Since ND8 mail - means iNotes or Notes client... From the same template Regardless of whether its Full, Lite or Ultra-Lite
  16. 16. Since ND8 mail - means iNotes or Notes client... From the same template Regardless of whether its Full, Lite or Ultra-Lite
  17. 17. Replication and sync are now multi-threaded toimprove throughput and timeliness http://preview.tinyurl.com/6lbv3hp
  18. 18. Speaking of replication – had you heard ofManaged Replicas? Combines benefits of local mail replicas with lack of user intervention User doesnt need to understand about replicas Win-win as user sees better performance locally, plus Domino server sees lower load Policy driven deployment All the users operations occur locally Updates, sending of mail, and receipt of new mail will happen as when the Notes user uses a standard local replica with a local outgoing mailbox http://preview.tinyurl.com/5ur5ysz
  19. 19. Domino8.5.2 introduced extra fail-over optionsfor clustering to avoid interruptions If the server goes down during any of the following activities, it will fail over to another server automatically without interrupting your activity or showing you error messages: Creating a new email, calendar entry, or to do item Opening a document in an application Opening a different folder or view Replying or forwarding with attachments Creating a new document while multiple documents are selected (multiple documents remain selected) Sending a message Switching back to the primary server when it becomes available Deleting a single or multiple document.
  20. 20. Out of office – service versus agent Since Notes & Domino 8 theres been an alternative to the out-of-office agent A service run by the router task Needs to be switched on by the administrator Allows instant response Granular settings – e.g set it for a half-day Or in advance of you heading out the office Can automatically be disabled • No more reminder emails Supports clustered servers during fail-over http://preview.tinyurl.com/6xthozk
  21. 21. Domino 8 & 8.5 upgraded the database format Domino R5 -- ODS 41 Domino R6 -- ODS 43 Domino R7 -- ODS 43 Domino R8 -- ODS 43 • This can be upgraded to ODS 48 for Design Compression Domino R8.5 ODS 43 • This can be upgraded to ODS 51 for Domino Application Object Service (DAOS) Dont assume your NSF databases have been upgraded to the latest On Disk Structure (ODS) The new database/design compression options are NOT applied to all your databases by default during an upgrade (some exceptions apply*) http://preview.tinyurl.com/69d55gs
  22. 22. Why upgrade to the latest Domino ODS? Offers database and design compression options for all NSF databases Document Compression can help reduce application sizes by 20% or higher * Completely transparent to Lotus Notes® APIs Attachments compressed separately Significantly reduction of I/O (* your mileage may vary)
  23. 23. Storage Savings Examples(Excludes DAOS, coming up next) Internal Analysis of an IBM mail server Applying Document Compression reduced storage from 162GB to 125GB • saving of 22% Customer analysis of one server Starting disk storage: 116.9GB After applying LZ1 and Design Compression: 113.2GB (3.2% savings) After applying Data Compression: 87.3GB (25.3% additional savings)
  24. 24. Domino Attachment Object Service (DAOS) Optional – but requires Domino8.5.x Provides efficient, file-system storage of large objects Automatically removes redundant storage of objects via efficient content comparison Results: • Databases greatly reduced in size – in the region of 40 – 60% • Substantial disk space savings • I/O and bandwidth savings Local replicas will simply contain the attachment(s) File attachments tend to have extremely low usage • Potential to move to slower, less expensive storage http://preview.tinyurl.com/3zqwus9
  25. 25. Domino Attachment and Object Service Bigfile.xls Samantha.nsf Please note: Hugefile.ppt Podcast.mp3 This is NOT the Bigfile.xls Hugefile.ppt Mike.nsf same as the Single Podcast.mp3 Copy Object Store (SCOS) Domino 6, 7, 8.0 Bigfile.xls Hugefile.ppt Ted.nsf Podcast.mp3 •Bigfile.xls •Hugefile.ppt Domino 8.5
  26. 26. Publicly shared results for DAOS look positive Ulrich Krause -- Impressive DAOS Results: 62% savings Chris Whisonant -- Nearly 50 Percent Savings With DAOS: Highlights several, including Almar, Bruce (saving 49%), and Lotus911s internal deployment (80%!) Mike Burford: DAOS Estimator Results for Domino 8.5: 43.4% savings Dennis Heinle: DAOS Estimator -- Wow: Almost 50% savings Thomas Schulte (via Gregg Eldred): Not as good as the ones Ulrich posted: 48% savings Kevin Hansen: Two weeks after Lotusphere - Disk savings abound: 23-40% savings BothXP on Twitter: 37% savings Keith Brooks: Disk Space Savings from 8.5 and how to do it: 13-37% savings @TieftonFraktion on Twitter: Savings on all DBs: 24%, only MailDBs: 48% Darren Duke: 77% savings! Source: http://www.edbrill.com/ebrill/edbrill.nsf/dx/liking-the-daos-results
  27. 27. We offer a free tool to evaluate your storagesavings from DAOS Try before you deploy … The tool examines a set of Notes databases and summarises • Total Size of NSFs Examined • Total Attachments found • Total Duplicate Attachments found • Total DAOS Eligible Attachments • Estimate Size of DAOS dir • Total Disk Savings https://www-304.ibm.com/support/docview.wss?uid=swg24021920
  28. 28. Provides an illustration of distribution of file sizes==============================================================================| Size Distribution of All Attachments Found |==============================================================================| |161416| || |161416| || |161416| || |161416| || |161416| || |161416| || |161416| || |161416| || |161416| || |161416| || |161416| || |161416| || |161416| || |161416| || |161416|90946 | || |161416|90946 | || |161416|90946 | ||66362 | |161416|90946 | ||66362 | |161416|90946 | ||66362 | |161416|90946 | ||66362 | |161416|90946 | ||66362 | |161416|90946 | ||66362 | |161416|90946 | ||66362 | |33629 |35311 |161416|90946 | ||66362 | |33629 |35311 |161416|90946 | ||66362 | |33629 |35311 |161416|90946 | ||66362 |19744 |33629 |35311 |161416|90946 |18550 | ||66362 |19744 |33629 |35311 |161416|90946 |18550 | ||66362 |19744 |33629 |35311 |161416|90946 |18550 | ||66362 |19744 |33629 |35311 |161416|90946 |18550 | 3458 | 426 | 22 | 0 || | | | | | | | | | | |==============================================================================| 0.0% | 0.1% | 0.3% | 0.6% | 7.5% |20.4% |31.5% |25.1% |11.4% | 3.2% | 0.0% |==============================================================================| 4k | 8k | 16k | 32k | 64k | 1MB | 5MB | 20MB | 100MB| 1GB | >1GB |==============================================================================
  29. 29. Domino 8.5 – configuration tuner Detect misconfigurations • Mistaken settings • Incorrectly published values Detect performance and security issues • Recommend best practice performance settings like “Don’t overwrite free space” Reduce support costs • Support can use DCT to provide initial assessment • Administrators can perform self-assessment Uses a Notes8.x client • Can run against Domino7.x & higher http://preview.tinyurl.com/6kv6uv6
  30. 30. Quick plug for … IBM Multimedia Library forLotus Notes Also on offer for Quickr, Sametime and Connections Designed to help your employees learn the new features of Lotus Notes Includes tutorials to guide users through new features Very low cost and easy installation http://www-01.ibm.com/software/lotus/training/multimedialibrary.html
  31. 31. Or go for the free learning widget Covers Notes8.5.2 features Sits in Notes8.x standard sidebar Either for existing users upgrading from a previous version of Notes • Or migrating from Outlook to Notes Can be deployed via a widget catalogue http://preview.tinyurl.com/5pb55k
  32. 32. Even available for iNotes via your browserhttp://www-10.lotus.com/ldd/dominowiki.nsf/dx/Installing_the_Learning_Widget_into_Lotus_iNotes_8.5.1
  33. 33. Further reading & resources I share many bookmarks externally on IBM.coms Connections Search by tag/key-word & sign-up for your own profile with an IBM.com ID http://preview.tinyurl.com/6xle2wn
  34. 34. As well as via Twitter http://twitter.com/stevecogan
  35. 35. Thank youSteve CoganIBM Collaboration Solutionssteve.cogan@uk.ibm.comtwitter: stevecogan
  36. 36. Legal Disclaimer© IBM Corporation 2011. All Rights Reserved.The information contained in this publication is provided for informational purposes only. While efforts were made to verify thecompleteness and accuracy of the information contained in this publication, it is provided AS IS without warranty of any kind, expressor implied. In addition, this information is based on IBM’s current product plans and strategy, which are subject to change by IBMwithout notice. IBM shall not be responsible for any damages arising out of the use of, or otherwise related to, this publication or anyother materials. Nothing contained in this publication is intended to, nor shall have the effect of, creating any warranties orrepresentations from IBM or its suppliers or licensors, or altering the terms and conditions of the applicable license agreementgoverning the use of IBM software.References in this presentation to IBM products, programs, or services do not imply that they will be available in all countries in whichIBM operates. Product release dates and/or capabilities referenced in this presentation may change at any time at IBM’s solediscretion based on market opportunities or other factors, and are not intended to be a commitment to future product or featureavailability in any way. Nothing contained in these materials is intended to, nor shall have the effect of, stating or implying that anyactivities undertaken by you will result in any specific sales, revenue growth or other results.IBM, the IBM logo, Lotus, Lotus Notes, Notes, Domino, and Lotusphere are trademarks of International Business MachinesCorporation in the United States, other countries, or both.Microsoft and Windows are trademarks of Microsoft Corporation in the United States, other countries, or both.Linux is a registered trademark of Linus Torvalds in the United States, other countries, or both.Other company, product, or service names may be trademarks or service marks of others.