Effective Use Of Visual Aids


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Presentation given to Facilitation Skills class Oct 8, 2008

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  • Why is this important? Visuals can provide necessary emphasis, context and illumination of your points We have grown accustomed to business and academic presentations delivered in classic PPT style Slide after slide of bulleted lists, in topic/subtopic fashion, with a little clip art and maybe some animations tossed in In fact, it may be strange for most of us to consider giving a presentation without the use of slides In a few minutes I will show a ‘visual aid’ that helped created an enormous company – no ppt required But mostly, this talk is on visual aid design in the ppt context, as 95% of the presentations you will do or attend will use this tool Most presentations given in PPT are of poor quality (I have given many of them myself), but the good news is that you have an opportunity to differentiate yourself. The standard is pretty low. I will focus on a few main areas where visual design of ppt material can be improved – easy with practice, big impact, memorable Simplicity Animation Imagery Charts Color Fonts Multimedia
  • Effective Use Of Visual Aids

    1. 1. Effective Use of Visual Aids Steve Boese October 8, 2008
    2. 2. Give them something to remember
    3. 4. 92%
    4. 5. I can read these words twice as fast as you can say them
    5. 6. 250 wpm
    6. 7. 125 wpm (even Hilary)
    7. 8. Simplicity
    8. 9. Limit bullet points and text <ul><li>Companies need to develop better collaboration tools </li></ul><ul><ul><li>Workforce can be spread all over the world </li></ul></ul><ul><ul><li>Use of contractors and outsourcing </li></ul></ul><ul><li>Increase of Generation Y and millennials in the workforce </li></ul><ul><ul><li>Very comfortable with new technology </li></ul></ul><ul><ul><li>Expect access to colleagues and knowledge </li></ul></ul><ul><ul><ul><li>Facebook and mySpace phenomenon </li></ul></ul></ul>
    9. 10. Collaboration
    10. 11. Collaboration
    11. 12. Collaboration Looks a little like an iPod – no?
    12. 13. Globalization
    13. 14. London Paris New York
    14. 15. Generation Y 70 million
    15. 16. Social Networking
    16. 17. Animation
    17. 18. Objects Appearing Like Magic From nowhere HELP!!!!!!!
    18. 19. surpass grow outweigh grow/ shrink effect Facebook growth
    19. 20. Images
    20. 21. Clip Art is not your friend
    21. 22. Use a picture
    22. 23. Charts
    23. 25. Facebook growth
    24. 26. Women in the Labor force <ul><li>Women comprised 46% of the total U.S. labor force and are projected to account for 47% of the labor force in 2016. </li></ul><ul><ul><li>http://www.dol.gov/wb/stats/main.htm </li></ul></ul>
    25. 27. http://www.dol.gov/wb/stats/main.htm
    26. 28. 46%
    27. 29. Color
    28. 30. Color
    29. 31. Choose colors and background carefully <ul><li>If you choose the wrong colors and backgrounds then </li></ul><ul><li>You could make the information difficult to read </li></ul><ul><li>You could confuse the audience </li></ul><ul><li>Making the text impossible to read </li></ul><ul><li>And be painful to the eyes </li></ul><ul><li>Bad color choices can cause unexpected side effects </li></ul>
    30. 32. <ul><li>Some of these are </li></ul><ul><ul><li>Upset stomach </li></ul></ul><ul><ul><li>Headaches </li></ul></ul><ul><ul><li>Itching </li></ul></ul><ul><ul><li>Cramps </li></ul></ul><ul><ul><li>Increased heart rate </li></ul></ul><ul><ul><li>Stroke </li></ul></ul><ul><ul><li>Audience tuning out </li></ul></ul>Choose colors and background carefully
    31. 33. White text on a black background works the best Q- Who am I?
    32. 34. A - Casey Stengel He also managed the Mets
    33. 35. Fonts
    34. 36. Times New Roman Lazy, uninspired, accepts the default value Courier Organized, meticulous, detail minded GiGi Creative, adventurous, risk taker
    35. 37. Serif Times New Roman Bodoni Rockwell
    36. 38. Sans Serif Arial Gill Sans Lucida This presentation uses ?
    37. 41. Multimedia
    38. 42. Martin Luther King Dream Speech <ul><li>MLK had several dreams </li></ul><ul><ul><li>Nation to rise up to live out creed </li></ul></ul><ul><ul><ul><li>All men created equal </li></ul></ul></ul><ul><ul><li>Sons of former slaves and former slave owners could sit down </li></ul></ul><ul><ul><ul><li>At the table of Brotherhood </li></ul></ul></ul><ul><ul><li>Transformation of Mississippi </li></ul></ul><ul><ul><ul><li>From heat of injustice to oasis of freedom </li></ul></ul></ul><ul><ul><li>Judgment of children </li></ul></ul><ul><ul><ul><li>Not by color of their skin </li></ul></ul></ul><ul><ul><ul><li>By content of their character </li></ul></ul></ul>
    39. 43. August 28, 1963
    40. 44. In Summary
    41. 46. Recommended Available in RIT Library – cool!!
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