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Webinar #5 - Help! Where should I keep all this email (and find it again quickly later) slideshow
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Webinar #5 - Help! Where should I keep all this email (and find it again quickly later) slideshow

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This abbreviated slideshow is a follow up resource for those attending the recent webinar by Email Strategist Steuart Snooks, CEO at Solutions for Success. See more information at …

This abbreviated slideshow is a follow up resource for those attending the recent webinar by Email Strategist Steuart Snooks, CEO at Solutions for Success. See more information at www.emailtiger.com.au

Published in: Business, Technology

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  • 1. Email Mastery Webinar Series Halve the time, double your results and triple your productivity when using e-mail Steuart Snooks E-mail Strategist & Productivity Expert www.emailtiger.com.au
  • 2. Webinar #5: Help! Where Should I Keep All This Email (and find it again quickly later)?it again quickly later)? Steuart Snooks E-mail Strategist & Productivity Expert www.emailtiger.com.au
  • 3. With e-mail increasing e-mail volumes comes the need to quickly and effectively store your messages so you can access them as needed in the future. This webinar will help you; • understand which e-mails to keep and what can be deleted • separate ‘finished’ from ‘unfinished’ email Webinar overview Solutions for Success 2013 www.emailtiger.com.au • separate ‘finished’ from ‘unfinished’ email • simplify your e-mail folder structure for easier filing • quickly retrieve e-mails using search and sort tools • automate processing and filing of regular or routine e-mails • where to keep e-mails while you’re waiting for a response You’ll learn how to gain more control, improve your response time, and keep up to date with critical actions and due dates.
  • 4. Keys to storing e-mail effectively Reduce mailbox size Keep track of pending emails Establish a simple folder structure Use Auto-archiving Solutions for Success 2013 www.emailtiger.com.au
  • 5. According to research by Permessa, based on 15 years of experience with leading global enterprises, 80% of email volume Reduce mailbox size 80% of email volume comes from just 4% of messages which, in turn, typically comes from just 1% of the user community. Solutions for Success 2013 www.emailtiger.com.au
  • 6. Reduce mailbox size Solutions for Success 2013 www.emailtiger.com.au
  • 7. Reduce mailbox size How to quickly free up space in your mailbox Solutions for Success 2013 www.emailtiger.com.au
  • 8. Use ‘Quick Parts’ to quickly send acknowledgement (or answer FAQs) Keeping track Solutions for Success 2013 www.emailtiger.com.au
  • 9. Keeping track Store pending messages in the Pending Reply folder (with a reminder) Solutions for Success 2013 www.emailtiger.com.au
  • 10. 1: Separate ‘finished’ work from ‘unfinished’ work File Email Quickly Outlook 2007 Outlook 2010 1: Separate ‘finished’ work from ‘unfinished’ work‘unfinished’ work Solutions for Success 2013 www.emailtiger.com.au ‘unfinished’ work 2: Create 4 or 5 ‘primary’ folders
  • 11. MailboxMailboxMailboxMailbox –––– Steuart SnooksSteuart SnooksSteuart SnooksSteuart Snooks Use Auto-archiving Solutions for Success 2013 www.emailtiger.com.au
  • 12. How often do you want to auto-archive? 1 2 How old should emails Use Auto-archiving 3 should emails be to be archived? Where should emails be stored? Solutions for Success 2013 www.emailtiger.com.au
  • 13. How to Write Effective Email Communications Help! Where Should I Keep All This Email (and find it again quickly later)? Introduction to Email Overload and What You Can Do About it Why you should NOT check email first thing in the Email Mastery Webinar Series Communications Constant E-mail Interruptions & multi-tasking – is there a better way? How to Get What You Want From Every Email You Send An Empty In-box: Is it possible (or even desirable)? first thing in the morning! Solutions for Success 2013 www.emailtiger.com.au

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