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How to get your inbox empty by christmas slidecast

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This webinar is designed to help those who would like to get their inbox empty before going away on their Christmas holiday. It covers how to; ...

This webinar is designed to help those who would like to get their inbox empty before going away on their Christmas holiday. It covers how to;
* quickly empty your inbox (right now!)
* organise your folders
* use the 4D Methodology to keep your inbox empty in future

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How to get your inbox empty by christmas slidecast How to get your inbox empty by christmas slidecast Presentation Transcript

  • How to Get Your Inbox Empty by Christmas Webinar Steuart Snooks E-mail Strategist & Productivity Expert www.emailtiger.com.au
  • How to Get Your Inbox Empty by Christmas (45 mins) - how to quickly empty your inbox (today) - organise your folders - use the 4D methodology to keep your inbox empty in the new year Includes; • 3 tips to help keep you on track in January • PDF of this slideshow for future review • article on 7 Reasons to Keep the Inbox Empty
  • How many emails are in your inbox right now? View slide
  • How to quickly empty your inbox Create a new sub folder of the inbox called Backlog. Right click on the inbox folder and select New Folder. View slide
  • How to quickly empty your inbox Use the name Backlog for this new folder
  • How to quickly empty your inbox The new Backlog folders appears as a sub folder of the inbox.
  • How to quickly empty your inbox Highlight any email in the inbox and then click the Ctrl and A keys together to select all emails in the inbox. Drag and drop the emails from the inbox across to the backlog folder and you have an instant empty inbox!
  • How to quickly empty your inbox Create a recurring calendar appointment (with reminder) to process the backlog folder
  • Are you email folders located as sub-folders of the inbox?
  • How to organise your email folders
  • How to organise your email folders
  • How to organise your email folders
  • How to organise your email folders Separate ‘finished’ work from ‘unfinished’ work
  • How to organise your email folders Create 4 or 5 ‘primary’ folders
  • How often do you check your email during the day?
  • How to keep your inbox empty in 2014 Best times to check e-mail? 1: _____________________ 2: _____________________ 3: _____________________ 4: _____________________
  • Best times to check email? Research shows that for most people, in most office-based roles, checking e-mail at 4 planned times a day (to a max of 45 mins each time) allows you to turn all e-mail around in a 24 hour period. 1 2 3 4
  • 7 Reasons Why You Should NOT Check Email First Thing in the Morning? 1: The inbox is NOT your to-do list 2: Starting with email makes you REactive rather than PROactive 3: Ignorance is bliss! 4: Avoids short-term gratification to achieve longer term results 5: Checking e-mail is an excuse for a lack of priorities 6: Your morning energy and alertness should be directed to higher priorities 7: Controls unmanaged and unspoken expectations
  • Shift your working paradigm • Calendar-based • Plan-driven • PROactive • Inbox-based • Interruption-driven • REactive Set up the Calendar as the default view when opening your software, rather than the inbox!
  • Best times to check email? Research shows that for most people, in most office-based roles, checking e-mail at 4 planned times a day (to a max of 45 mins each time) allows you to turn all e-mail around in a 24 hour period. 1 Early in the day, as ‘second thing’ (after checking your calendar! 2 About 30-45 minutes before your lunch break (NOT mid-morning) 3 Any time that suits you during the afternoon 4 About 30-45 minutes before you finish for the day
  • How to keep your inbox empty in 2014 Handle each message only ONCE . . . by using the 4D methodology
  • How to keep your inbox empty in 2014 1: DITCH / DELETE 2: DEAL (<2 mins) 3: DELEGATE 4: DECIDE WHERE - File (Move to a Folder / File along with) WHEN - Convert to a Task or Calendar item * WAIT - Add to Waitlist / Pending reply folder
  • Apply the 4D method to handle each email only once 1: DITCH / DELETE 2: DEAL (<2 mins) 3: DELEGATE 4: DECIDE WHERE - File (Move to a Folder / File along with) WHEN - Convert to a Task or Calendar item WAIT - Add to Waitlist / Pending reply folder
  • This webinar includes a free copy of; • 3 tips to help keep you on track in January • PDF of this slideshow for future review • article on 7 Reasons to Keep the Inbox Empty Look out for an email this week with PDF and then one email per week in January with each tip
  • 7th International Clean Out Your Inbox Week (20-24 January 2014) Monica Seeley (Europe) Marsha Egan (North America) Steuart Snooks (Asia Pacific)
  • 7th International Clean Out Your Inbox Week (20-24 January 2014) Day 1 (Mon 20 Jan) - WHY keep the inbox empty? Day 2 (Tue 21 Jan) - WHEN to clean out the inbox Day 3 (Wed 22 Jan) - HOW to clean out the inbox Day 4 (Thu 23 Jan) - WHERE to file emails away from the inbox Day 5 (Fri 24 Jan) - Pulling it all together https://www.facebook.com/InboxWeek World’s 3 Email Experts
  • Clean Out Your Inbox (and keep it that way in 2014) webinar Friday 24 January 1:30 – 2:15pm (AEDT) Steuart Snooks E-mail Strategist & Productivity Expert www.emailtiger.com.au Webinar registration link - https://student.gototraining.com/r/6693097069314208512
  • Stay in touch and up-to-date w w w. emai l t i ger. c o m. au Steuart G. Snooks Email Strategist & Expert Conference presentations E-mail audits/surveys Consulting & advice Keynote speaking Research papers Workshops Blog posts Audio CDs Webinars Seminars Coaching E-books Articles Ideas Tips
  • Please provide feedback on this webinar Survey question; What was the one single tip, idea or strategy that you found most useful from the webinar?
  • Merry Christmas! Steuart Snooks E-mail Strategist & Productivity Expert www.emailtiger.com.au