NIH Public Access Policy(and how librarians can help)By Stephanie Ballard, M.L.S., M.Ed.2009
Why involve the Library? Institutions receive $$$ from National  Institutes of Health for research As grantees, institut...
Overview of presentation  I. Benefits II. LogisticsIII. CopyrightIV. Library
I. Benefits
Benefits of Policy to researcher Increased visibility for your work Your articles are archived in perpetuity Access to ...
Benefits of Policy to others Unprecedented access to biomedical  literature via PubMed Central Allows researchers to mor...
PubMed Central   NLM’s digital repository    ◦ “free internet-accessible archive of full text      articles from peer-rev...
PubMed homepage
II. Logistics
Brief history Congress assigned NIH job of drafting  Public Access Policy Voluntary Policy enacted in 2005, but  complia...
Resistance to Policy   H.R. 801 by Rep John Conyers    ◦ “Fair Copyright in Research Works Act”    ◦ Referred to House co...
Five W’s of deposit in PMC   Who: Principal Investigator, author or third-party    designee, such as a helpful librarian ...
Other options for deposit Use journal that automatically deposits  all applicable articles Arrange with journal to depos...
Identification numbers: PMCID Must add PubMed Central ID to  citations of articles reporting NIH-  funded research Also ...
PMCID vs. PMID PMID number not acceptable to NIH Translate PubMed IDs to PubMed  Central IDs with online converter
PMCID & NIHMSID
PMCID/PMID & full-text links
III. Copyright
Copyright alert for authors ! Ask your friendly librarian for help Before selecting journal, check  publisher’s policies...
Sample listing in SHERPA
Article submission notice Authors should include notice to  publisher that article, if accepted, is  subject to Public Ac...
Amend publisher agreement Add to agreement SPARC’s  Addendum or NIH’s suggested language    ◦ “Journal acknowledges that...
Copyright alert for grantees ! Institutions must assume greater  administrative role in compliance Risk management focus...
Grantee license Authors, rather than employer, often  own copyright to their work Employer may acquire rights from  auth...
IV. Library
Library involvement--why? PubMed Central (PMC) is housed in  National Library of Medicine (NLM) 3 librarians on NIH Advi...
How Library can help1.   Advise authors re: copyright issues2.   Research publishers’ policies3.   ID publishers that subm...
How Library can help (cont’d)6.   Coordinate various departments7.   Stay current on new developments8.   Presentations & ...
Library’s vision Relieve research staff of burden Provide support, resources &  education Carrot-not-stick approach Sh...
References1.   Carroll, M. W. (2008). Complying with the National Institutes of Health public access policy     Copyright ...
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NIH Public Access policy

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Librarians\' role in NIH public access policy, its benefits, steps to compliance, author rights, and working with publishers.

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NIH Public Access policy

  1. 1. NIH Public Access Policy(and how librarians can help)By Stephanie Ballard, M.L.S., M.Ed.2009
  2. 2. Why involve the Library? Institutions receive $$$ from National Institutes of Health for research As grantees, institutions are liable for complying with NIH policies Shows proactive & responsible approach
  3. 3. Overview of presentation I. Benefits II. LogisticsIII. CopyrightIV. Library
  4. 4. I. Benefits
  5. 5. Benefits of Policy to researcher Increased visibility for your work Your articles are archived in perpetuity Access to colleagues’ PMC articles Continued eligibility for NIH grants Integration with NLM databases: PubMed, Clinical Trials, Gen Bank, PubChem
  6. 6. Benefits of Policy to others Unprecedented access to biomedical literature via PubMed Central Allows researchers to more quickly build on cutting-edge discoveries Speeds process of translating scientific findings to clinical care Adds transparency & accountability to federal spending
  7. 7. PubMed Central NLM’s digital repository ◦ “free internet-accessible archive of full text articles from peer-reviewed scholarly biomedical journals” Permanent & searchable Links to publisher websites Includes many articles reporting on research not funded by NIH
  8. 8. PubMed homepage
  9. 9. II. Logistics
  10. 10. Brief history Congress assigned NIH job of drafting Public Access Policy Voluntary Policy enacted in 2005, but compliance rates were low Became mandatory in 2008 Applies to articles accepted for peer- reviewed publication after April 7, 2008 or grants active as of October 2007 ◦ Prior to mandatory date: OK but not required All types of NIH grants, not just research
  11. 11. Resistance to Policy H.R. 801 by Rep John Conyers ◦ “Fair Copyright in Research Works Act” ◦ Referred to House committee in March Attempt to reverse Policy H.R. supported by publishing lobby H.R. opposed by scientific community, patient advocates & librarians
  12. 12. Five W’s of deposit in PMC Who: Principal Investigator, author or third-party designee, such as a helpful librarian ◦ Some publishers also submit articles What: final peer-reviewed manuscript in MS Word ◦ Excel, TIFF, JPG & other formats ◦ Also PDF submitted by publisher When: upon acceptance for publication ◦ Maximum 12-month embargo Where: NIH Manuscript Submission system ◦ portal used to upload manuscripts/articles Why: see slide #3 “Benefits of Policy to researcher” How: include NIH grant number(s) ◦ NIH formats manuscript into uniform XML-based format
  13. 13. Other options for deposit Use journal that automatically deposits all applicable articles Arrange with journal to deposit your specific article (may charge fee) Journal starts process and PI or author completes it by approving submission
  14. 14. Identification numbers: PMCID Must add PubMed Central ID to citations of articles reporting NIH- funded research Also in grant applications, proposals & progress reports If PMCID not yet available, then use interim NIHMSID (NIH Manuscript Submission Identification)
  15. 15. PMCID vs. PMID PMID number not acceptable to NIH Translate PubMed IDs to PubMed Central IDs with online converter
  16. 16. PMCID & NIHMSID
  17. 17. PMCID/PMID & full-text links
  18. 18. III. Copyright
  19. 19. Copyright alert for authors ! Ask your friendly librarian for help Before selecting journal, check publisher’s policies for cooperating with NIH Policy ◦ SHERPA website for publishers’ policies Include submission notice & amend publisher agreement, if necessary
  20. 20. Sample listing in SHERPA
  21. 21. Article submission notice Authors should include notice to publisher that article, if accepted, is subject to Public Access Policy Extra protection when used with amendment to publisher agreement
  22. 22. Amend publisher agreement Add to agreement SPARC’s Addendum or NIH’s suggested language ◦ “Journal acknowledges that Author retains the right to provide a copy of the final peer-reviewed manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.”
  23. 23. Copyright alert for grantees ! Institutions must assume greater administrative role in compliance Risk management focus on how PI’s handle publishers agreements Once author signs rights away, grantee may be in non-compliance Requiring pre-approval of journals may spur resistance from authors
  24. 24. Grantee license Authors, rather than employer, often own copyright to their work Employer may acquire rights from authors to ensure its compliance Use a non-exclusive license with authors which automatically allows grantee to submit works to PMC Grantee may also seek right to post works in institution’s own repository
  25. 25. IV. Library
  26. 26. Library involvement--why? PubMed Central (PMC) is housed in National Library of Medicine (NLM) 3 librarians on NIH Advisory Committee from start of planning Libraries are supportive of Policy Librarians have traits required for task
  27. 27. How Library can help1. Advise authors re: copyright issues2. Research publishers’ policies3. ID publishers that submit to PMC4. Assist in amending publishing agreements5. Locate citations & PMCIDs
  28. 28. How Library can help (cont’d)6. Coordinate various departments7. Stay current on new developments8. Presentations & written updates9. Dedicated staff can better handle complicated tasks of Policy
  29. 29. Library’s vision Relieve research staff of burden Provide support, resources & education Carrot-not-stick approach Show NIH Public Access Policy is an opportunity rather than annoyance
  30. 30. References1. Carroll, M. W. (2008). Complying with the National Institutes of Health public access policy Copyright considerations and options. Cambridge, MA: Science Commons. http://www.arl.org/sparc/bm~doc/NIH_Copyright_v1.pdf2. Homan, J. Michael; Watson, Linda A. STM publishing meets NIH digital archive: librarian service on the PubMed Central National Advisory Committee. Reference Services Review, 2004, Vol. 32 Issue 1, p83-88, 6p; DOI: 10.1108/00907320410519504; (AN 14083164)3. National Institutes of Health (U.S.). (2008). Analysis of comments and implementation of the NIH Public Access Policy. Bethesda, Md.?: NIH. http://publicaccess.nih.gov/analysis_of_comments_nih_public_access_policy.pdf4. The Scholarly Publishing and Academic Resources Coalition.Addendum to publication agreement. http://www.arl.org/sparc/bm~doc/Access-Reuse_Addendum.pdf Accessed May 25, 2009.5. The Scholarly Publishing and Academic Resources Coalition. Author Rights: Using the SPARC Author Addendum to secure your rights as the author of a journal article. http://www.arl.org/sparc/author/addendum.shtml Accessed May 25, 2009.6. Shepard P. Schizophrenia Bulletin and the revised NIH public access policy. Schizophrenia Bulletin [serial online]. September 2008; 34(5):799-800. Available from: PsycINFO, Ipswich, MA. Accessed May 25, 2009.7. University of Wisconsin-Madison Libraries. NIH Public Access Policy: Frequently Asked Question. http://www.library.wisc.edu/scp/nih/faq.html Accessed May 25, 2009.8. Willinsky J. The publishers pushback against NIHs public access and scholarly publishing sustainability. Plos Biology [serial online]. January 27, 2009;7(1):e30-e30. Available from: MEDLINE with Full Text, Ipswich, MA. Accessed May 25, 2009.

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