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NIH Public Access Policy

NIH Public Access Policy



Outlines librarians\' role in the Public Access Policy for NIH-funded research, benefits of and steps for compliance, authors rights, and working with journal publishers.

Outlines librarians\' role in the Public Access Policy for NIH-funded research, benefits of and steps for compliance, authors rights, and working with journal publishers.



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    NIH Public Access Policy NIH Public Access Policy Presentation Transcript

    • NIH Public Access Policy(and how librarians can help)By Stephanie Ballard, M.L.S., M.Ed.2009
    • Why involve the Library? Institutions receive $$$ from National Institutes of Health for research As grantees, institutions are liable for complying with NIH policies Shows proactive & responsible approach
    • Overview of presentation I. Benefits II. LogisticsIII. CopyrightIV. Library
    • I. Benefits
    • Benefits of Policy to researcher Increased visibility for your work Your articles are archived in perpetuity Easy access to colleagues’ PMC articles Continued eligibility for NIH grants Integration with NLM databases: PubMed, Clinical Trials, Gen Bank, PubChem
    • Benefits of Policy to others Unprecedented access to biomedical literature via PubMed Central Allows researchers to more quickly build on cutting-edge discoveries Speeds process of translating scientific findings to clinical care Adds transparency & accountability to federal spending
    • PubMed Central NLM’s digital repository ◦ “free internet-accessible archive of full text articles from peer-reviewed scholarly biomedical journals” Permanent & searchable Links to publisher websites Includes many articles reporting on research not funded by NIH
    • PubMed homepage
    • II. Logistics
    • Brief history Congress assigned NIH job of drafting Public Access Policy Voluntary Policy enacted in 2005, but compliance rates were low Became mandatory in 2008 Applies to articles accepted for peer- reviewed publication after April 7, 2008 or grants active as of October 2007 ◦ Prior to mandatory date: OK but not required All types of NIH grants, not just research
    • Resistance to Policy H.R. 801 by Rep John Conyers ◦ “Fair Copyright in Research Works Act” ◦ Referred to House committee in March Attempt to reverse Policy H.R. supported by publishing lobby H.R. opposed by scientific community, patient advocates & librarians
    • Five W’s of deposit in PMC Who: Principal Investigator, author or third-party designee, such as a helpful librarian ◦ Some publishers also submit articles What: final peer-reviewed manuscript in MS Word ◦ Excel, TIFF, JPG & other formats ◦ Also PDF submitted by publisher When: upon acceptance for publication ◦ Maximum 12-month embargo Where: NIH Manuscript Submission system ◦ portal used to upload manuscripts/articles Why: see slide #3 “Benefits of Policy to researcher” How: include NIH grant number(s) ◦ NIH formats manuscript into uniform XML-based format
    • Other options for deposit Use journal that automatically deposits all applicable articles Arrange with journal to deposit your specific article (may charge fee) Journal starts process and PI or author completes it by approving submission
    • Identification numbers: PMCID Must add PubMed Central ID to citations of articles reporting NIH- funded research Also in grant applications, proposals & progress reports If PMCID not yet available, then use interim NIHMSID (NIH Manuscript Submission Identification)
    • PMCID vs. PMID PMID number not acceptable to NIH Translate PubMed IDs to PubMed Central IDs with online converter
    • PMCID/PMID & full-text links
    • III. Copyright
    • Copyright alert for authors ! Ask your friendly librarian for help Before selecting journal, check publisher’s policies for cooperating with NIH Policy ◦ SHERPA website for publishers’ policies Include submission notice & amend publisher agreement, if necessary
    • Sample listing in SHERPA
    • Article submission notice Authors should include notice to publisher that article, if accepted, is subject to Public Access Policy Extra protection when used with amendment to publisher agreement
    • Amend publisher agreement Add to agreement SPARC’s Addendum or NIH’s suggested language ◦ “Journal acknowledges that Author retains the right to provide a copy of the final peer-reviewed manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.”
    • Copyright alert for grantees ! Institutions must assume greater administrative role in compliance Risk management focus on how PI’s handle publishers agreements Once author signs rights away, grantee may be in non- compliance Requiring pre-approval of journals may spur resistance from authors
    • Grantee license Authors, rather than employer, often own copyright to their work Employer may acquire rights from authors to ensure its compliance Use a non-exclusive license with authors which automatically allows grantee to submit works to PMC Grantee may also seek right to post works in institution’s own repository
    • IV. Library
    • Library involvement--why? PubMed Central (PMC) is housed in National Library of Medicine (NLM) 3 librarians on NIH Advisory Committee from start of planning Libraries are supportive of Policy Librarians have traits required for task
    • How Library can help1. Advise authors re: copyright issues2. Research publishers’ policies3. ID publishers that submit to PMC4. Assist in amending publishing agreements5. Locate citations & PMCIDs
    • How Library can help (cont’d)6. Coordinate various departments7. Stay current on new developments8. Presentations & written updates9. Dedicated staff can better handle complicated tasks of Policy
    • Library’s vision Relieve research staff of burden Provide support, resources & education Carrot-not-stick approach Show NIH Public Access Policy is an opportunity rather than annoyance
    • References1. Carroll, M. W. (2008). Complying with the National Institutes of Health public access policy Copyright considerations and options. Cambridge, MA: Science Commons. http://www.arl.org/sparc/bm~doc/NIH_Copyright_v1.pdf2. Homan, J. Michael; Watson, Linda A. STM publishing meets NIH digital archive: librarian service on the PubMed Central National Advisory Committee. Reference Services Review, 2004, Vol. 32 Issue 1, p83-88, 6p; DOI: 10.1108/00907320410519504; (AN 14083164)3. National Institutes of Health (U.S.). (2008). Analysis of comments and implementation of the NIH Public Access Policy. Bethesda, Md.?: NIH. http://publicaccess.nih.gov/analysis_of_comments_nih_public_access_policy.pdf4. The Scholarly Publishing and Academic Resources Coalition.Addendum to publication agreement. http://www.arl.org/sparc/bm~doc/Access-Reuse_Addendum.pdf Accessed May 25, 2009.5. The Scholarly Publishing and Academic Resources Coalition. Author Rights: Using the SPARC Author Addendum to secure your rights as the author of a journal article. http://www.arl.org/sparc/author/addendum.shtml Accessed May 25, 2009.6. Shepard P. Schizophrenia Bulletin and the revised NIH public access policy. Schizophrenia Bulletin [serial online]. September 2008; 34(5):799-800. Available from: PsycINFO, Ipswich, MA. Accessed May 25, 2009.7. University of Wisconsin-Madison Libraries. NIH Public Access Policy: Frequently Asked Question. http://www.library.wisc.edu/scp/nih/faq.html Accessed May 25, 2009.8. Willinsky J. The publishers pushback against NIHs public access and scholarly publishing sustainability. Plos Biology [serial online]. January 27, 2009;7(1):e30-e30. Available from: MEDLINE with Full Text, Ipswich, MA. Accessed May 25, 2009.