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Seminar lecture on basic of msoffice

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  • 1. MS EXCEL By: SCLP
  • 2. Understanding worksheet cells Worksheet  Is a rectangular arrangement of rows and columns. Row  Labeled w/ numbers Column  Labeled w/ letters Cell  Intersection of rows and columns. Active cell  Selected cells
  • 3. Three kinds of data1. Text  These entries are usually labels such as name, age, remarks, etc. that make a worksheet easier to read.  Can be text/number combinations for items such as phone numbers and account code.2. Numbers  These entries can be dollar values, weights, interest rates or any other numerical quantity.3. Formulas  These are calculations involving two or more values such as 2*5 or A1+A2+A3  A formula always starts with equal sign ( = ).
  • 4. EXCEL’S SCREENActive cell Formula barName box
  • 5. Excel’s worksheet navigation keys PRESS TO MOVEArrow keys To left, right, up or down one cellHome The beginning of the rowPage down Down one screenPage up Up one screenAlt+Page down One screen to the rightAlt+Page up One screen to the leftCtrl+End To the bottom right corner of the used portion of the worksheetCtrl+Home To the beginning of the worksheet
  • 6. Excel’s formatting keyboard shortcuts PRESS To apply the following formatCtrl+B BoldCtrl+I ItalicCtrl+U UnderlineCtrl+5 StrikethroughCtrl+Shift+! Number(two decimal places, using thousand separator)Ctrl+Shift+$ Currency(two decimal places, using dollar sign and negative numbers surrounded by parenthesis).Ctrl+Shift+% Percentage (zero decimal places)Ctrl+Shift+^ Scientific (two decimal places)Ctrl+Shift+# Date (d-mm-yy)Ctrl+Shift+@ Time (h:mm AM/PM)Ctrl+Shift+~ General
  • 7. Excel’s arithmetic operators Operators Examples Result+ (addition) =3+2 5- (subtraction) =3-2 1– negation) =-3 -3* (multiplication) =3*2 6/ (division) =3/2 1.5% (percentage) =3% 0.03^ (exponentiation) =3^2 9
  • 8. Excel’s comparison operators Operators Examples Result= (equal to) =3=2 FALSE> (greater than) =3>2 TRUE< (less than) =3<2 FALSE>= (greater than or equal =3>=2 TRUEto)<= (less than or equal to) =3<=2 FALSE<> (not equal to) =3<>2 TRUE
  • 9. Excel’s order of calculation Operator Order of calculation– (negation) First (1st)% (percentage) Second (2nd)^ (exponentiation) Third (3rd)* and / (multiplication and Fourth (4th)division)+ and – (addition and Fifth (5th)subtraction)= ,<, >, <=, >=, <> Sixth (6th)(comparison)
  • 10. Example of Excel’s Formula Operation FormulaSUM=A plus B =A+BDIFFERENCE = A minus B =A – BPRODUCT = A time B =A*BQUOTIENT = A divide by B =A/BEXPONENT=AB =A^B

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