Automating Workflow fromAcceptance to PublicationOne approach to an online digital content repository                     ...
SAGE Publications● Books, journals and reference publishing  programs for higher education       • 560+ journals● Publishi...
My background● Keith Lawrenz       • Senior Business Analyst, Publishing Technologies       • 4 years with SAGE● Specialti...
Overview● Why SAGE invested in a repository● The SAGE repository workflow and how we  implemented phase one repository wit...
The business opportunity●    Secure SAGE online digital assets●    Reliably deliver online content●    Provide a platform ...
The business landscape● HighWire upgrade to H2O● Migrating from proprietary DTD to NLM  schema● XML first workflow from ba...
SAGE Online Content RepositoryAutomating Workflows from Acceptance to Publication, SSP, 2010    Los Angeles | London | New...
Attributes in a repository solution● Flexibility       • Analyst implemented business rules● Scale       • To support SAGE...
Implementation phases1.      Current journal content2.      Journal backfile3.      Encyclopedias and handbooks4.      Ele...
SAGE Journals Workflow         Manuscript Management                                                 Production Management...
The scale● 560+ journals● 770,000 articles since 1894● 40,000 new articles / year       • 80% PDF with header and referenc...
Overview of a journal issue   Automating Workflows from Acceptance to Publication, SSP, 2010   Los Angeles | London | New ...
Overview of a journal issue                                      Ingest print-                                      ready ...
Overview of a journal issue                                                    Deliver to                                 ...
Overview of a journal issue                                          Ingest xml-                                         e...
Overview of a journal issue                                                    Deliver to                                 ...
Overview of a journal issue                                                      Support                                  ...
Overview of a journal issue                                                         Track go-live                         ...
Overview of a journal issue                                                                Deliver to                     ...
Automating Workflows from Acceptance to Publication, SSP, 2010   Los Angeles | London | New Delhi                         ...
Automating Workflows from Acceptance to Publication, SSP, 2010   Los Angeles | London | New Delhi                         ...
Automating Workflows from Acceptance to Publication, SSP, 2010   Los Angeles | London | New Delhi                         ...
Automating Workflows from Acceptance to Publication, SSP, 2010   Los Angeles | London | New Delhi                         ...
Automating Workflows from Acceptance to Publication, SSP, 2010   Los Angeles | London | New Delhi                         ...
Automating Workflows from Acceptance to Publication, SSP, 2010   Los Angeles | London | New Delhi                         ...
Automating Workflows from Acceptance to Publication, SSP, 2010   Los Angeles | London | New Delhi                         ...
Automating Workflows from Acceptance to Publication, SSP, 2010   Los Angeles | London | New Delhi                         ...
The results● 100,000+ issue deliveries● 99.5% plus uptime● Aggressive expansion plans       •   NLM XML-first workflows   ...
Important features● Rich & accessible workflow       • Human readable error messaging       • SAGE configurable●    Suppor...
Lessons learned●    Understand and document your workflows●    Use proven software●    Start small●    Iterate●    Technol...
Keith LawrenzSenior Business Analyst, Publishing Technologieskeith.lawrenz@sagepub.comRSuite – Booth #218Automating Workfl...
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338 seminar4 keithlawrenz

  1. 1. Automating Workflow fromAcceptance to PublicationOne approach to an online digital content repository Los Angeles | London | New Delhi Singapore | Washington DC
  2. 2. SAGE Publications● Books, journals and reference publishing programs for higher education • 560+ journals● Publishing offices in • Los Angeles, CA • London, England • New Delhi, India • Washington DCAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  3. 3. My background● Keith Lawrenz • Senior Business Analyst, Publishing Technologies • 4 years with SAGE● Specialties • Business process engineering • Content modeling • XML, XQuery, XSLT, XProc, relaxNG schema…Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  4. 4. Overview● Why SAGE invested in a repository● The SAGE repository workflow and how we implemented phase one repository with RSuite● Results and lesson learnedAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  5. 5. The business opportunity● Secure SAGE online digital assets● Reliably deliver online content● Provide a platform for content analytics● Enable online product developmentAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  6. 6. The business landscape● HighWire upgrade to H2O● Migrating from proprietary DTD to NLM schema● XML first workflow from back end XML conversion● Online reference and book products that require archive supportAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  7. 7. SAGE Online Content RepositoryAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  8. 8. Attributes in a repository solution● Flexibility • Analyst implemented business rules● Scale • To support SAGE journal content • To support all SAGE content ongoing● Access • Deployed worldwideAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  9. 9. Implementation phases1. Current journal content2. Journal backfile3. Encyclopedias and handbooks4. Electronic booksAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  10. 10. SAGE Journals Workflow Manuscript Management Production Management Online Content RepositoryAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  11. 11. The scale● 560+ journals● 770,000 articles since 1894● 40,000 new articles / year • 80% PDF with header and references XML • 20% Full text● ~70,000 unique issue deliveries / year to 50+ ftp targets● 2 full-time headcount U.S. & UK officesAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  12. 12. Overview of a journal issue Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  13. 13. Overview of a journal issue Ingest print- ready article PDF Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  14. 14. Overview of a journal issue Deliver to encoding vendor Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  15. 15. Overview of a journal issue Ingest xml- encoded issue Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  16. 16. Overview of a journal issue Deliver to hosting platform Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  17. 17. Overview of a journal issue Support editorial approval process Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  18. 18. Overview of a journal issue Track go-live on hosting platform Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  19. 19. Overview of a journal issue Deliver to additional targets Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  20. 20. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  21. 21. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  22. 22. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  23. 23. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  24. 24. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  25. 25. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  26. 26. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  27. 27. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  28. 28. The results● 100,000+ issue deliveries● 99.5% plus uptime● Aggressive expansion plans • NLM XML-first workflows • Ingesting back content ~770,000 journal articles • ~200 encyclopedias and handbooks • SAGE Research Methods Online ~600 booksAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  29. 29. Important features● Rich & accessible workflow • Human readable error messaging • SAGE configurable● Supports key XML technologies● CMS functions● Web-delivered application● MarkLogic inside● Active Directory integrationAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  30. 30. Lessons learned● Understand and document your workflows● Use proven software● Start small● Iterate● Technologists must partner with usersAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  31. 31. Keith LawrenzSenior Business Analyst, Publishing Technologieskeith.lawrenz@sagepub.comRSuite – Booth #218Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
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