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  • 1. Automating Workflow fromAcceptance to PublicationOne approach to an online digital content repository Los Angeles | London | New Delhi Singapore | Washington DC
  • 2. SAGE Publications● Books, journals and reference publishing programs for higher education • 560+ journals● Publishing offices in • Los Angeles, CA • London, England • New Delhi, India • Washington DCAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 3. My background● Keith Lawrenz • Senior Business Analyst, Publishing Technologies • 4 years with SAGE● Specialties • Business process engineering • Content modeling • XML, XQuery, XSLT, XProc, relaxNG schema…Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 4. Overview● Why SAGE invested in a repository● The SAGE repository workflow and how we implemented phase one repository with RSuite● Results and lesson learnedAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 5. The business opportunity● Secure SAGE online digital assets● Reliably deliver online content● Provide a platform for content analytics● Enable online product developmentAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 6. The business landscape● HighWire upgrade to H2O● Migrating from proprietary DTD to NLM schema● XML first workflow from back end XML conversion● Online reference and book products that require archive supportAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 7. SAGE Online Content RepositoryAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 8. Attributes in a repository solution● Flexibility • Analyst implemented business rules● Scale • To support SAGE journal content • To support all SAGE content ongoing● Access • Deployed worldwideAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 9. Implementation phases1. Current journal content2. Journal backfile3. Encyclopedias and handbooks4. Electronic booksAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 10. SAGE Journals Workflow Manuscript Management Production Management Online Content RepositoryAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 11. The scale● 560+ journals● 770,000 articles since 1894● 40,000 new articles / year • 80% PDF with header and references XML • 20% Full text● ~70,000 unique issue deliveries / year to 50+ ftp targets● 2 full-time headcount U.S. & UK officesAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 12. Overview of a journal issue Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 13. Overview of a journal issue Ingest print- ready article PDF Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 14. Overview of a journal issue Deliver to encoding vendor Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 15. Overview of a journal issue Ingest xml- encoded issue Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 16. Overview of a journal issue Deliver to hosting platform Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 17. Overview of a journal issue Support editorial approval process Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 18. Overview of a journal issue Track go-live on hosting platform Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 19. Overview of a journal issue Deliver to additional targets Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 20. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 21. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 22. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 23. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 24. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 25. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 26. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 27. Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 28. The results● 100,000+ issue deliveries● 99.5% plus uptime● Aggressive expansion plans • NLM XML-first workflows • Ingesting back content ~770,000 journal articles • ~200 encyclopedias and handbooks • SAGE Research Methods Online ~600 booksAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 29. Important features● Rich & accessible workflow • Human readable error messaging • SAGE configurable● Supports key XML technologies● CMS functions● Web-delivered application● MarkLogic inside● Active Directory integrationAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 30. Lessons learned● Understand and document your workflows● Use proven software● Start small● Iterate● Technologists must partner with usersAutomating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC
  • 31. Keith LawrenzSenior Business Analyst, Publishing Technologieskeith.lawrenz@sagepub.comRSuite – Booth #218Automating Workflows from Acceptance to Publication, SSP, 2010 Los Angeles | London | New Delhi Singapore | Washington DC

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