PreservationA Publisher’s Perspective       Carol Richman    Director of Licensing      SAGE Publications                 ...
Why should we care?“These timescales of many decades, even  centuries, contrast with the typical 5-year lifetime  for comp...
Why Care?Preservation: Digital information is  impermanent• Publisher: Safety   – to insure ongoing availability of your  ...
What Should be Preserved?• Scholarly content• Research materials• Web-based, digitally born content                       ...
Preservation options• National archives  – Dutch National library (KB)  – British Library  – NIH – PubMedCentral?  – Libra...
Summary Table          Agency   Primary        Data   A/C        Migration                   MissionKB        Gov’t    Pre...
Summary:        How Repositories Differ•   Stated purpose•   Dark v. light•   Complete backfile v. current only•   Deposit...
PreservationA SAGE Example                 SSP May 2008
SAGE and Preservation• SAGE’s commitment to customers and  partners• Critical to society arrangements• Essential for new e...
SAGE and Preservation•   Dutch KB•   CLOCKSS•   LOCKSS•   Portico•   Library of Congress•   British Library               ...
How we do it•   Provide details of digital availability•   Provide sample of content•   Provide details of content format ...
Not just a technical exercise!   SAGE and it’s trigger event. . .                                SSP May 2008
GRAFT -• Discontinued title due to lack of subscription base• Opted to release to archives – Portico, CLOCKSS,  and the KB...
Challenges - DOIs•   Archives (Portico) had not had to deposit for released content before    – no precedence set•   Under...
Market Reaction• SAGE and Portico released press releases and  posted to list serves• Librarians took positively and negat...
SSP May 2008
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Thank You!         Contact info:carol.richman@sagepub.com     www.sagepub.com                       SSP May 2008
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284 richman ssp archive presentation 5 08

  1. 1. PreservationA Publisher’s Perspective Carol Richman Director of Licensing SAGE Publications SSP May 2008
  2. 2. Why should we care?“These timescales of many decades, even centuries, contrast with the typical 5-year lifetime for computing hardware and digital media…” “A Fresh Look at the Reliability of Long­term Digital Storage.” Baker, Mary, et al.. EuroSys 06, April 18­21, 2006 SSP May 2008
  3. 3. Why Care?Preservation: Digital information is impermanent• Publisher: Safety – to insure ongoing availability of your content• Librarians: Custodianship – to insure continuity of the record of scientific progress – Very long view: epistemology, history of science and culture SSP May 2008
  4. 4. What Should be Preserved?• Scholarly content• Research materials• Web-based, digitally born content SSP May 2008
  5. 5. Preservation options• National archives – Dutch National library (KB) – British Library – NIH – PubMedCentral? – Library of Congress?• Institutional Repositories• Community-based Archives• Product Solution Archives SSP May 2008
  6. 6. Summary Table Agency Primary Data A/C Migration MissionKB Gov’t Preservation Pub Twilight YesPortico Ind. Failsafe Pub Dark YesLoC Gov’t Preservation Pub ? ?LOCKSS Inst. Failsafe Pub Dark -CLOCKSS Comm. Failsafe Pub Dark - SSP May 2008
  7. 7. Summary: How Repositories Differ• Stated purpose• Dark v. light• Complete backfile v. current only• Deposits – Who: author v. publisher – What: manuscripts v. final work – Why: voluntary v. mandated• Rights transfer• Access control• Costs SSP May 2008
  8. 8. PreservationA SAGE Example SSP May 2008
  9. 9. SAGE and Preservation• SAGE’s commitment to customers and partners• Critical to society arrangements• Essential for new e-sales (consortia + single institutions) – Perpetual access• Business continuity• Long-term preservation• We are not preservation experts! SSP May 2008
  10. 10. SAGE and Preservation• Dutch KB• CLOCKSS• LOCKSS• Portico• Library of Congress• British Library SSP May 2008
  11. 11. How we do it• Provide details of digital availability• Provide sample of content• Provide details of content format (DTD)• Send all backfile for loading• Set up content flow for ongoing content SSP May 2008
  12. 12. Not just a technical exercise! SAGE and it’s trigger event. . . SSP May 2008
  13. 13. GRAFT -• Discontinued title due to lack of subscription base• Opted to release to archives – Portico, CLOCKSS, and the KB• Portico took lead on releasing the archive first and assuming responsibility for DOIs• Portico only archive currently able to handle DOIs• SAGE assigned DOIs to Portico for re-deposit to CrossRef• CLOCKSS released weeks after; Dutch KB yet to release SSP May 2008
  14. 14. Challenges - DOIs• Archives (Portico) had not had to deposit for released content before – no precedence set• Under current CrossRef rules, Portico is the owner of the DOIs. Portico is working with the CrossRef Board to determine the best method for other archives to take advantage of the DOI work that Portico has done.• Multiple resolution does not currently work so only Portico will have pointers from CrossRef• All DOIs had not been deposited for content; no precedence set for how to handle this• Some articles had not DOIs – who should assign and under what DOI prefix?• CrossRef had to create working group to create guidelines for how to deal with the release of content to archives (SAGE involved in working group) SSP May 2008
  15. 15. Market Reaction• SAGE and Portico released press releases and posted to list serves• Librarians took positively and negatively• Positive – System appears to work for the release from dark archive – Content remains available in perpetuity – SAGE acted responsibly by releasing journal to archive – DOIs will remain active for content; minimal confusion• Negative – SAGE ceased publication on a journal SSP May 2008
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  23. 23. Thank You! Contact info:carol.richman@sagepub.com www.sagepub.com SSP May 2008
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