Getting Visibility & Control Over Payments
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Getting Visibility & Control Over Payments

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Getting Visibility & Control Over Payments Getting Visibility & Control Over Payments Presentation Transcript

  • Cash & Liquidity Management Payment Management AutoBank Automatic Cash Application Treasury Management eBAM Hanse Orga International & Delek Europe Getting Visibility and Control over Your Payments1 15.05.2012 Shared Payment Management Cash & Liquidity Management Services & Outsourcing Week 14th-16th May 2012, AmsterdamAutomatic Cash Application AutoBank Treasury Management eBAM
  • Agenda Introduction Hanse Orga Hanse Orga FinanceSuite Hanse Orga FinanceSuite fit for SSC Delek Europe Business Case Cash & Liquidity Management Payment Management AutoBank Automatic Cash Application Treasury Management eBAM2 15.05.2012 Shared Services & Outsourcing Week 14th-16th May 2012, Amsterdam
  • Hanse Orga Group Organisation People Clients  HQ in Hamburg, international  150 people  500+ clients offices in Netherlands, France, UK and USA  Strong employee retention  Clients in all industries including: industry, oil &  Proven sustainable growth  Deep understanding of chemicals, financial services, and profitability products, bank retail, telecom, logistics, reconciliation/cash application, government, and so on  Privately owned, no external bank communication, investors payments, treasury, cash  Client size ranges from global management and liquidity tier-1 clients to local  Solutions are certified by SAP planning organisations. under “FinanceSuite 4.3”  International consulting team  Deployment worldwide.  Dual product strategy: added with strong partners Solutions for SAP and non- SAP ERP (Oracle, Coda, Navision, …) Cash & Liquidity Management Payment Management AutoBank Automatic Cash Application Treasury Management eBAM3 15.05.2012 Shared Services & Outsourcing Week 14th-16th May 2012, Amsterdam
  • FinanceSuite AutoBank Bank Statements Remittance Advices Lockboxes Performance Cockpit Dispute Management Subledger Integration eBAM Payment Management IS- HR Bank Account Administration U Payment Monitor Bank Performance Analysis Payment Factory Bank Relationship Management FI BW Bank Statement Management eBAM Messaging Finance Bank & SWIFT Connectors Bank Conditions Manual Payments Suite Workflow SD MM Workflow FS- CO CD Cash & Liquidity Management Treasury Management Cash Management Loan Management Liquidity Planning/Forecasting Derivatives (FX, IR, Swaps etc.) Intragroup Reporting Treasury Accounting Cash Position Worksheet Limit Management Simulation In-House Banking Credit Lines Intercompany Netting Cash & Liquidity Management Payment Management AutoBank Automatic Cash Application Treasury Management eBAM4 15.05.2012 Shared Services & Outsourcing Week 14th-16th May 2012, Amsterdam
  • Hanse Orga FinanceSuite fit for SSC Fully integrated in SAP; certified by SAP as „FinanceSuite 4.3“ One standardised process for all subsidiaries (SAP and non-SAP) Reduce DSO by optimised Cash Application in SAP Real time monitor for all Payments and Banks Central Bank Administration and Performance management SEPA and Sox compliancy High security standards Time and cost reduction User-friendly software; Focus on end-user Created by functional experts for functional experts Cash & Liquidity Management Payment Management AutoBank Automatic Cash Application Treasury Management eBAM5 15.05.2012 Shared Services & Outsourcing Week 14th-16th May 2012, Amsterdam
  • Clients (500+) Cash & Liquidity Management Payment Management AutoBank Automatic Cash Application Treasury Management eBAM6 15.05.2012 Shared Services & Outsourcing Week 14th-16th May 2012, Amsterdam
  • Getting Visibility and Control over Your PaymentsBart HendriksDelek EuropeSSO WeekMay 15th 2012 7
  • Content About Delek Europe • Who we are • Delek Benelux • Delek France Cash & Payment Management in Delek • Centralization and Cash • In-house Bank Solution • Cash Management Program: 4 initiatives Bank Connectivity Project • Former Payment Process • Possible Solutions Overview • Hanse Orga FinanceSuite Payment Management • Benefits • Lessons Learned Looking Ahead • Bank Account Process • Bank Charges and Fees Questions 12th Annual European Shared Services &8 8 Outsourcing Week, May 15th 2012
  • Who we Are Delek Europe is a subsidiary of the Delek Group, a leading Israeli conglomerate listed on Tel Aviv Stock Exchange (DLEKG, Market Cap of ~ 2.5 Billion USD) investing in energy & infrastructure, financial services and automotive; In August 2007, Delek Europe acquired 870 Chevron-Texaco petrol stations and 410 convenience stores in the Benelux region; In October 2011, Delek Europe acquired 420 BP petrol stations and convenience stores in France and in March 2012 Delek Europe’s bid for 45 Esso Express stations in France was accepted by Exxon. Delek Europe has its headquarters in Breda and employs c. 2.500 FTE’s; Delek Europe is looking to implement its second step of strategic planning and grow its presence in Europe. 12th Annual European Shared Services &9 Outsourcing Week, May 15th 2012
  • Where we are Delek Benelux Manned concept Service strategy Strong brand, over 100 years of presence Over 750 sites Over 40 well positioned motorway sites in Benelux 12th Annual European Shared Services & 10 10 Outsourcing Week, May 15th 2012
  • Where we areOperating brands Manned concept Service strategy Unmanned concept Low price strategy 12th Annual European Shared Services & 11 11 Outsourcing Week, May 15th 2012
  • Delek France• Retail service station network ~ 420 sites• 3 terminals: Vitry (100%) located in Paris, Lyon DPL(50%) location Lyon, Bastia (21.5%) location Corsica (13 main refinery sites) 12th Annual European Shared Services & 12 Outsourcing Week, May 15th 2012
  • Content About Delek Europe • Who we are • Delek Benelux • Delek France Cash & Payment Management in Delek • Centralization and Cash • In-house Bank Solution • Cash Management Program: 4 initiatives Bank Connectivity Project • Former Payment Process • Possible Solutions Overview • Hanse Orga FinanceSuite Payment Management • Benefits • Lessons Learned Looking Ahead • Bank Account Process • Bank Charges and Fees Questions 12th Annual European Shared Services &13 13 Outsourcing Week, May 15th 2012
  • Cash & Payment Management in Delek• Centralization – Shared service organization – SAP Implementation – Payment Factory• Cash is a corporate asset – Centralization of Finance function – Internal Bank 12th Annual European Shared Services &14 Outsourcing Week, May 15th 2012
  • In-house Bank Solution Delek Business Delek Cash Entities Management Banks FX & In house Liquidity Mngt. Cash Flow Forecasting Internal Bank Payment Factory External Liquidity Management Financial Markets 12th Annual European Shared Services &15 Outsourcing Week, May 15th 2012
  • Cash Management Program: 4 major initiatives 12th Annual European Shared Services &16 Outsourcing Week, May 15th 2012
  • Content About Delek Europe • Who we are • Delek Benelux • Delek France Cash & Payment Management in Delek • Centralization and Cash • In-house Bank Solution • Cash Management Program: 4 initiatives Bank Connectivity Project • Former Payment Process • Possible Solutions Overview • Hanse Orga FinanceSuite Payment Management • Benefits • Lessons Learned Looking Ahead • Bank Account Process • Bank Charges and Fees Questions 12th Annual European Shared Services &17 17 Outsourcing Week, May 15th 2012
  • Delek Europe’s approach• Scope alignment with Delek Group and Hanse Orga – Parameters: Automatic Reconciliation and STP; – Reduction of On-line Bank Communication systems.• Entities in scope – Delek HQ administered entities in SAP and Delek France; – Out of scope entities are Salland; Schreurs; DGV and Post. 12th Annual European Shared Services &18 18 Outsourcing Week, May 15th 2012
  • Delek Europe’s approach• Scoped Entities and Coverage: – Delek HQ administered entities and Delek France cover approximately: – Gross Profit: 89% vs. Delek Europe and 35% vs. Delek Group – Total Assets: 86% vs. Delek Europe and 29% vs. Delek Group – Revenues: 75% vs. Delek Europe and 47% vs. Delek Group 12th Annual European Shared Services &19 19 Outsourcing Week, May 15th 2012
  • Former Payment Process in Delek 12th Annual European Shared Services &20 Outsourcing Week, May 15th 2012
  • Possible solutions summary overview 1. Monitoring/ External Solution SAP Customized byPayment Processing SAP Standard BCM communicating to external party SAP Swiftnet service 2. Connectivity Host to host SWIFTnet direct bureau Mix of different3. Message Formats XML formats 12th Annual European Shared Services & 21 Outsourcing Week, May 15th 2012
  • Solution with Hanse Orga‘s FinanceSuite Payment Management Bank communication / Payments / Bank statementsBank communicationSecure bank communikationvia ONE channel only(sftp) FinanceSuite Payment ManagementPayments Bank statements/SAP®Monitoring of all payments within Usage of bank statementthe group / information to control liquidity /Approval of payments according Feed SAP® bank statementto defined approval workflows tables 12th Annual European Shared Services & 22 Outsourcing Week, May 15th 2012
  • Benefits FinanceSuite Payment Management for Delek• Payment & Bank Communication solution integrated in SAP• Improvement of flexibility• Improved security – Digital signatories – Minimization of manual payments and faxes• Elimination of local e-banking systems• Standardization of processes and formats• Compliancy with (i)SOX 12th Annual European Shared Services &23 Outsourcing Week, May 15th 2012
  • Lessons Learned FinanceSuite Payment Management implementation• Sponsorship senior management• Thorough analysis of availabilities• Formation of a well balanced Project Team – Treasury – IT – Accounting• Early involvement existing/future Cash Management Banks• Testing, testing, testing….• Be prepared for the unexpected when go-life• Have a fall back (plan B) 12th Annual European Shared Services &24 Outsourcing Week, May 15th 2012
  • Content About Delek Europe • Who we are • Delek Benelux • Delek France Cash & Payment Management in Delek • Centralization and Cash • In-house Bank Solution • Cash Management Program: 4 initiatives Bank Connectivity Project • Former Payment Process • Possible Solutions Overview • Hanse Orga FinanceSuite Payment Management • Benefits • Lessons Learned Looking Ahead • Bank Account Process • Bank Charges and Fees Questions 12th Annual European Shared Services &25 Outsourcing Week, May 15th 2012
  • Bank Account Management• Bank Account Process – What do we want… • Eliminate paperwork as much as possible: digital forms and statements • Single system and one standard process for all banks • Reduce time for account opening – What will we further analyse… • Possible for using Swift or Swift Light • Setting the standard for electronic forms (XML) 12th Annual European Shared Services &26 Outsourcing Week, May 15th 2012
  • Bank Account Management• Bank Charges and Fees – What do we want… • More visibility and transparency in fees • Detailed and automatic verification of bank charges with agreed fees • One standard process for all banks • Use e-invoice for control and improve automatic posting in ledgers – What will we further analyse… • Use SAP or Bank Account Management Software 12th Annual European Shared Services &27 Outsourcing Week, May 15th 2012
  • Questions Thank you 12th Annual European Shared Services &28 28 Outsourcing Week, May 15th 2012