Samir Sawli, PhD
ssawli@yahoo.com
Hexpert.sharepoint.com
 Group management is the modern way of running
business especially in sophisticated organizations like
health care center...
Groups are mainly formed to get
Inter-disciplinary or multidisciplinary efforts
together to achieve objective
Groups can b...
Typical Structure
Chair
Member Co-Chair
Guest
Member Secretary
Members usually represent a bigger group
5 Stages of Development of
the Group
Stage one: Formation characterized by polite
interactions, frequent silence and memb...
How to Form a Group
 Initiate Committee Formation Memo stating the
purpose, membership, duration, meeting
commitment per ...
Decision Making
 Group's decision making: we have to realize
that within formal group we may have a
formal leader as well...
Equal distributions of Tasks
 Equal distribution of tasks promotes team work
Beware of free riders, a term that describes...
Healthy signs of productive
group
 Good communication among group members written and verbal
 Good communication and abs...
Healthy signs of productive group
cont’d
 Frequent assessment to performance is done
 For every meeting there is an agen...
Summary
 Whether a member or a leader of a group
you need to understand the your role in a
group and the role of the grou...
Organizational Enhancement
 Every organization must organize its committees in
strategic way, so that it all contribute t...
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Committees and Groups, maximize success

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Committees and Groups are often formed in health care environment, if the mission and vision of the group is not aligned with the organization's mission and vision, then this group may not be needed.
Lets look deeper how groups function

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Committees and Groups, maximize success

  1. 1. Samir Sawli, PhD ssawli@yahoo.com Hexpert.sharepoint.com
  2. 2.  Group management is the modern way of running business especially in sophisticated organizations like health care centers.  Every organization must organize its committees in strategic way, so that it all contribute to the mission, vision and objectives of the organization.  Committees which are not aligned with mission, vision and objective are not needed.
  3. 3. Groups are mainly formed to get Inter-disciplinary or multidisciplinary efforts together to achieve objective Groups can be 1. Formal : example promotion committee, policies committee Formal work group can have within it informal group which has influence on the formal group in general positively or negatively 2. Informal : example basketball team, cultural group What is Work Group?
  4. 4. Typical Structure Chair Member Co-Chair Guest Member Secretary Members usually represent a bigger group
  5. 5. 5 Stages of Development of the Group Stage one: Formation characterized by polite interactions, frequent silence and members attempt to discover acceptable and unacceptable behavior Stage two Storming, characterized by high potential for conflict. Members feel more comfortable with one another and attempt to influence the development of group norms, roles and procedures. Stage three: Norming the group grows more cohesive. There emerges agreement on rules and processes of decision making. Stage four: performing plans and tasks are well established in this stage and there is great focus on achievement. Stage five: Adjourning this stage is characterized by a sense of accomplishment and increased emotionality.
  6. 6. How to Form a Group  Initiate Committee Formation Memo stating the purpose, membership, duration, meeting commitment per week.  This will justify the time needed for members to meet and at the same time it is serves as evidence of productive work for the members which can be used in their performance evaluation  Goals and Objectives should be clear What is the group’s mission and objective and how to measure its success. Does mission and objective align with the organization's mission and objective?
  7. 7. Decision Making  Group's decision making: we have to realize that within formal group we may have a formal leader as well as more than one informal leader.  In order to get decisions made within a group the formal leader should coordinate and communicate with Informal Leader(s)
  8. 8. Equal distributions of Tasks  Equal distribution of tasks promotes team work Beware of free riders, a term that describes the members who joins a group for personal benefit without taking any duties or responsibilities. The best way for the chairperson to deal with free riders is to involve them in the team spirit and give them assignments Free rider
  9. 9. Healthy signs of productive group  Good communication among group members written and verbal  Good communication and absence of conflicts between one group and another groups  The chairman does not dominate the group nor be passive  The group is conscious to its objective and feels the importance of their decisions  Informal atmosphere to some extent  Rich discussions all participating  Every idea is given a hearing  There is disagreement without feeling the need to avoid it or leaving it as it is  Most decisions are reached by consensus  Clear action list. Actions followed by assignment then follow up on them
  10. 10. Healthy signs of productive group cont’d  Frequent assessment to performance is done  For every meeting there is an agenda and notes taking.
  11. 11. Summary  Whether a member or a leader of a group you need to understand the your role in a group and the role of the group as a whole in order to be productive, work towards your objectives.  Communication and decision making process should be very clear and effective for group success. Communicate with the staff you represent and bring feed back to the group
  12. 12. Organizational Enhancement  Every organization must organize its committees in strategic way, so that it all contribute to the mission, vision and objectives of the organization.  Committees which are not aligned with mission, vision and objective are not needed.  If you need support in streamlining your committees give us a call, and we will support you.  ssawli@yahoo.com  Hexpert.sharepoint.com
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