Technical Overview of Microsoft Office Sharepoint Server 2007 R. Manikandan.

Convergence SharePoint Portal Server 2001 SharePoint Team Services “v1” Content Management Server 2002 SharePoint Portal Server 2003 Windows SharePoint Services “v2” Windows SharePoint Services v3 Office SharePoint Server 2007

MOSS 2007 Feature Areas Collaboration Business Intelligence Portal Business Forms Search Content Management Platform Services

General DM Improvements Item level security for lists and libraries Recycle bin 2 phase User-base restore within a time period Admin restore within second time period Major.minor versioning & publishing

Item level security for lists and libraries

Recycle bin

2 phase

User-base restore within a time period

Admin restore within second time period

Major.minor versioning & publishing

Content Types A way of controlling: File Template Workflow Columns Policies Conversion Types Information Panel in Office

A way of controlling:

File Template

Workflow

Columns

Policies

Conversion Types

Information Panel in Office

Columns 2 types of column Library-specific columns like SPS 2003 Site Columns Create at root and apply to multiple libraries Change the site column and all libraries get updated automatically Can be used as part of Content Type New data types Business Data Connect columns to BDC data Audience Target content to audiences directly

2 types of column

Library-specific columns like SPS 2003

Site Columns

Create at root and apply to multiple libraries

Change the site column and all libraries get updated automatically

Can be used as part of Content Type

New data types

Business Data

Connect columns to BDC data

Audience

Target content to audiences directly

Offline Options 2 ways to take MOSS data offline: Check-out offline With Office 2007 installed, documents automatically go into ‘SharePoint drafts’ Part of My Documents in Windows Can then be taken offline using Windows Offline Folders Outlook 2007 Read-only sync of document libraries and most lists in Outlook Integration with ‘Check-out Offline’ to allow offline editing Read/Write capabilities for outlook style items (tasks, events, contacts)

2 ways to take MOSS data offline:

Check-out offline

With Office 2007 installed, documents automatically go into ‘SharePoint drafts’

Part of My Documents in Windows

Can then be taken offline using Windows Offline Folders

Outlook 2007

Read-only sync of document libraries and most lists in Outlook

Integration with ‘Check-out Offline’ to allow offline editing

Read/Write capabilities for outlook style items (tasks, events, contacts)

New List Types

Blogs & Wikis Wiki Lists: Community-based knowledge bases A quick and easy way to capture knowledge and link it to other articles Blog Sites: Online journal (WeB LOG)

Wiki Lists:

Community-based knowledge bases

A quick and easy way to capture knowledge and link it to other articles

Blog Sites:

Online journal (WeB LOG)

Alerts & RSS RSS All lists & libraries are available as RSS feeds Outlook 2007 has built-in RSS aggregation Alerts Combined alerts engine across sites and portal Control over when to send alerts

RSS

All lists & libraries are available as RSS feeds

Outlook 2007 has built-in RSS aggregation

Alerts

Combined alerts engine across sites and portal

Control over when to send alerts

My Site & Profiles My Site has several new webparts: Your Sites, Documents etc Relationship to you Colleague Tracker User Profile Database People are specially highlighted in search results Lookup properties Business Data Catalogue properties

My Site has several new webparts:

Your Sites, Documents etc

Relationship to you

Colleague Tracker

User Profile Database

People are specially highlighted in search results

Lookup properties

Business Data Catalogue properties

Page V ariations Used to provide different versions of pages for different needs: Languages & different regional styles Different browsers & devices Branding Accessibility Automatically route users to page ‘variations’ Pick up from browser or on-page control Auto update of changes from source page to all variations Put in draft state for the variation admin to approve or reject

Used to provide different versions of pages for different needs:

Languages & different regional styles

Different browsers & devices

Branding

Accessibility

Automatically route users to page ‘variations’

Pick up from browser or on-page control

Auto update of changes from source page to all variations

Put in draft state for the variation admin to approve or reject

Search & Indexing Combined engine between MOSS & WSS Three syntax options: Standard keyword MSN-style advanced syntax ... Author:Martin Kearn TSQL style queries SELECT x WHERE x CONTAINS x Much broader UI control Search Centre site type Different tabs can be implemented which offer different search options and scopes People tab added by default Search Business Data Catalogue Allows user to search across business data systems in addition to SharePoint and other document repositories

Combined engine between MOSS & WSS

Three syntax options:

Standard keyword

MSN-style advanced syntax ... Author:Martin Kearn

TSQL style queries SELECT x WHERE x CONTAINS x

Much broader UI control

Search Centre site type

Different tabs can be implemented which offer different search options and scopes

People tab added by default

Search Business Data Catalogue

Allows user to search across business data systems in addition to SharePoint and other document repositories

Record M anagement Dedicated Record Centre site type which includes: Record routing based on content type & metadata Records get routed to different record libraries Record policies, including: Retention and expiration rules Auditing Bar-coding & Labelling Record holds Users submit records via a simple ‘send to’ command Very minimal end user interaction Web service based which enables cross farm/system submission

Dedicated Record Centre site type which includes:

Record routing based on content type & metadata

Records get routed to different record libraries

Record policies, including:

Retention and expiration rules

Auditing

Bar-coding & Labelling

Record holds

Users submit records via a simple ‘send to’ command

Very minimal end user interaction

Web service based which enables cross farm/system submission

Master Pages Quickly change style and layout of pages Using SharePoint Designer Have all pages ‘inherit’ new styles + =

Quickly change style and layout of pages

Using SharePoint Designer

Have all pages ‘inherit’ new styles

Web Content Management Full CMS 2002 capabilities: Add pages and author via rich browser-based controls Spell checker Image picker HTML editing Document to Page Conversion Approval workflow Schedule publication & removal Managed linking & navigation

Full CMS 2002 capabilities:

Add pages and author via rich browser-based controls

Spell checker

Image picker

HTML editing

Document to Page Conversion

Approval workflow

Schedule publication & removal

Managed linking & navigation

Workflow MOSS builds on Windows Workflow Foundation Workflow platform provided as part of .net framework Several OOB document-based workflows Approval, Feedback, Signatures, Disposition Can design your own workflows SharePoint Designer 2007 for GUI drag & drop design Visual Studio.net 2005 for highly custom workflows

MOSS builds on Windows Workflow Foundation

Workflow platform provided as part of .net framework

Several OOB document-based workflows

Approval, Feedback, Signatures, Disposition

Can design your own workflows

SharePoint Designer 2007 for GUI drag & drop design

Visual Studio.net 2005 for highly custom workflows

Forms Services InfoPath forms via the browser No requirement for InfoPath client locally InfoPath client only required to design forms Data connection libraries All designer to use pre-defined data connections Plugs directly into workflow Forms used as front-ends for workflow apps Forms used in standard workflows

InfoPath forms via the browser

No requirement for InfoPath client locally

InfoPath client only required to design forms

Data connection libraries

All designer to use pre-defined data connections

Plugs directly into workflow

Forms used as front-ends for workflow apps

Forms used in standard workflows

Report Centre Report Centre site type Key Performance Indicator (KPI) lists Red, green, amber traffic lights Can examine multiple data sources: SharePoint Lists Excel Spreadsheets SQL databases Manually entered data OOB webparts to build report dashboards

Report Centre site type

Key Performance Indicator (KPI) lists

Red, green, amber traffic lights

Can examine multiple data sources:

SharePoint Lists

Excel Spreadsheets

SQL databases

Manually entered data

OOB webparts to build report dashboards

Excel Services Excel Spreadsheet on the server Rendered via Excel Web Access webparts Full fidelity with Excel Addresses the distribution issue

Excel Spreadsheet on the server

Rendered via Excel Web Access webparts

Full fidelity with Excel

Addresses the distribution issue

Business Data C atalogue Display Business data in MOSS Webparts Search List/Library columns User profile properties Any ADO.net or Web Service based system

Display Business data in MOSS

Webparts

Search

List/Library columns

User profile properties

Any ADO.net or Web Service based system